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Hotline Tip: Are Notaries Required to Keep Copies of the Documents they Notarize?

NNA Hotline Tips For NotariesAre Notaries Required to Keep Copies of the Documents they Notarize?
-- L.M., Thousand Oaks, California

Since documents often contain sensitive information (private letters, business information, identification numbers), a Notary could be held liable for damages if the signer proved his or her privacy was compromised by copies of the signer’s paperwork. If a Notary is concerned about keeping a record of notarial acts, the proper way to accomplish this, even if it is not a state requirement, is to keep a journal.


Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST


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M Khonsari

26 Jan 2015

Will you be redoing your acknowledgment forms to reflect the customer disclosure that is now required?

National Notary Association

29 Jan 2015

Hello, If you're referring to the new CA certificate wording law, we have updated our CA certificates to include the new wording. They are available for purchase here: NNA members can also download the new wording at no charge at:

Parvin seaver

05 Dec 2015

I notarized a domestic partnership document and for legal reasons I need a prof of it. I contacted the notary person today and told me there is no way he can help me. Is this true, what should I do.

National Notary Association

07 Dec 2015

Hello. We're sorry, but we're not entirely clear from your message what you are asking the Notary to provide. Can you please provide us some more details and what state you are writing from? You can also contact our Hotline team at directly for assistance. Thanks.

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