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Notary Bulletin

Important Facts About Military Notaries

Military Salute

Notaries — both military and civilian — play a key role assisting members of the armed forces and their families by notarizing essential documents that preserve their rights — often free of charge.

Military bases often employ two types of Notaries: military personnel authorized as Notaries by the federal government, and civilian employees specifically commissioned by individual states for military work.

Notaries working on military bases handle a wide variety of documents for service personnel, including wills, powers of attorney and affidavits for troops deployed to other countries. They also regularly notarize documents for retired armed forces personnel, families of service members and Department of Defense employees. Most military legal assistance offices offer Notary services, free of charge, to military members, family members, civilian employees, retirees, and others eligible for legal assistance.

Just like their civilian counterparts, military Notaries can only notarize documents when the signer is physically present, according to the U.S. Armed Forces Legal Assistance Web site. Title 10, United States Code, Section 1044a requires all states to accept the notarial acts of military Notaries in the same way as state-commissioned Notaries.

The U.S. Armed Forces Legal Assistance Web site provides extensive information on military Notaries, their duties and federal statutes governing their work.

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14 Comments

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John Axt

12 Nov 2014

be aware that not all states allow for notaries to notarize on military bases or Indian lands. Texas seems to have a restriction against these two places.

Jennifer

23 Mar 2018

Do military notaries have commission identification numbers? I've received a document that I required to be notarized, however, cannot find a military notary database to verify the notary; AND the notary signer did not provide a commission id number.

Joel Lomasney

09 May 2018

Jennifer, No, military notaries do not have commission identification numbers nor are they listed in any sort of database. The authority for military Officers and other personnel to perform notary services is nested in federal and military law, and their signature of said military official is "prima facie" evidence that the notarization is legal. Proof of designation as a military notary (legal officers, executive officers, etc) is held at the individual unit level, which is not accessible to the public. I would advise against rejecting this notarization because of the issue you mentioned above, as it is counter to the spirit, letter, and intent of military notary laws.

Kristi

08 Jun 2018

Are Notary Seals a thing of the past for Military Notaries?

Johnathan Kline

16 May 2019

Does the law office notorize University documents? Can they offer an affidavit for single status to get married abroad? Can they off a criminal background check or give advice about where do get it living abroad for job purposes? Can the legal office provide paper work for children born abroad?

National Notary Association

17 May 2019

Hello. We're sorry, but we don't have information about specific legal services provided by this agency. Your best course would be to contact them directly to ask these questions.

Gregory Avente

02 Oct 2019

When military notaries PCS, do they bring their state issued stamp/seal with then? I was in Kansas but had a seal marked from Virginia.

National Notary Association

04 Oct 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Monique shatkey

23 May 2020

My son is deployed in poland. His fiance is military as well stationed in Texas. They have filed proxy. He needs a notary but they are in lockdown. How can he go about doing this as it is time sensitive

National Notary Association

27 May 2020

Hello. If your son needs to locate a Notary in Poland and is in the military, one possibility would be to find out if there is a U.S. military Notary available at the location he is stationed at. Such Notaries normally work through military legal assistance offiices. Another option would be to contact a U.S. embassy or consulate near his location, as consular officers are typically authorized to notarize documents.

Beneria Loveless

11 Sep 2020

Hello, I am a retired military veteran who is also the spouse of an active duty military member stationed abroad. My permanent home of record is Florida. If I were to obtain a Florida notary commission would I be allowed to utilize it in my current location?

National Notary Association

11 Sep 2020

Hello. No, a Florida Notary commission can only be used within the borders of Florida.

Beneria Loveless

11 Sep 2020

Hello, I am a retired military veteran who is also the spouse of an active duty military member stationed abroad. My permanent home of record is Florida. If I were to obtain a Florida notary commission would I be allowed to utilize it in my current location?

National Notary Association

14 Sep 2020

Hello. No, only within the borders of Florida.

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