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Important Facts About Military Notaries

Military Salute

Notaries — both military and civilian — play a key role assisting members of the armed forces and their families by notarizing essential documents that preserve their rights — often free of charge.

Military bases often employ two types of Notaries: military personnel authorized as Notaries by the federal government, and civilian employees specifically commissioned by individual states for military work.

Notaries working on military bases handle a wide variety of documents for service personnel, including wills, powers of attorney and affidavits for troops deployed to other countries. They also regularly notarize documents for retired armed forces personnel, families of service members and Department of Defense employees. Most military legal assistance offices offer Notary services, free of charge, to military members, family members, civilian employees, retirees, and others eligible for legal assistance.

Just like their civilian counterparts, military Notaries can only notarize documents when the signer is physically present, according to the U.S. Armed Forces Legal Assistance Web site. Title 10, United States Code, Section 1044a requires all states to accept the notarial acts of military Notaries in the same way as state-commissioned Notaries.

The U.S. Armed Forces Legal Assistance Web site provides extensive information on military Notaries, their duties and federal statutes governing their work.

4 Comments

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John Axt

12 Nov 2014

be aware that not all states allow for notaries to notarize on military bases or Indian lands. Texas seems to have a restriction against these two places.

Jennifer

23 Mar 2018

Do military notaries have commission identification numbers? I've received a document that I required to be notarized, however, cannot find a military notary database to verify the notary; AND the notary signer did not provide a commission id number.

Joel Lomasney

09 May 2018

Jennifer, No, military notaries do not have commission identification numbers nor are they listed in any sort of database. The authority for military Officers and other personnel to perform notary services is nested in federal and military law, and their signature of said military official is "prima facie" evidence that the notarization is legal. Proof of designation as a military notary (legal officers, executive officers, etc) is held at the individual unit level, which is not accessible to the public. I would advise against rejecting this notarization because of the issue you mentioned above, as it is counter to the spirit, letter, and intent of military notary laws.

Kristi

08 Jun 2018

Are Notary Seals a thing of the past for Military Notaries?

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