Notary Bulletin Hotline Tip: Don't Be A Copy Cat By NNA Staff on February 02, 2011 in Hotline Tips Some Notaries misguidedly keep copies of every document they notarize. They shouldn’t. Many documents contain sensitive information about signers, which increases liability should that information ever be compromised. Also, documents such as mortgage and real estate contracts easily can run hundreds of pages. There is one exception to this practice. Some states permit Notaries to certify a copy of a document. If your state does, it’s advisable to keep a copy for your records because you are certifying its completeness and accuracy. Otherwise, everything you need will be in your journal. Email Share Leave a Comment Required * Name * Email *(for verfication purposes only) Comment * Enter the text shown in this image *(text is case sensitive)All comments are reviewed and if approved, will display.