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Hotline Tip: Determining The Venue

The venue is the part of a notarial certificate that shows where the notarization took place. It is typically printed as "State of _______" and "County of ______" and the Notary fills the blanks for the location where the act took place.

This element can sometimes cause confusion for signers and Notaries alike. So remember, the venue always reflects where the notarization actually takes place — not the county and state where your commission is filed or where the document will be filed.

Some certificates have the initials "ss" or "sct" printed next to the venue information. This is short for the Latin word "scilicet" which means "in particular" and is simply used to indicate the venue part of the certificate. Notaries do not need to mark any special information or write anything extra down near the "ss."

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Ventura Olivo

18 Jun 2023

What of the "State of " "County of" & "ss" are missing? Can it manually be written in? also what about the notarial block for "Texas Home Affidavit & Agrrement" it's a 10 page- The "Venue" & " is on page 1 & "Sworn & Subscribed" is on pg.9 for first signer and below first signer is NO "State of" or "county of" but the "Sworn & Subscribed" for signer 2. is this acceptable ?

National Notary Association

20 Jun 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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