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Hotline Tip: Can Notaries Perform Work-Related Notarizations In Other States?

NNA Hotline Tips For NotariesI manage our company’s team of Notaries, one of whom is located in Alabama and will soon be taking a business trip to Texas. She is interested in performing notarizations while there, as part of her job responsibilities. While I have performed notarizations for clients pertaining to documents from other states, I’ve never performed notarizations in a state outside of my own. Would this be an acceptable practice? – S.F., Peoria, IL

Illinois Notaries can only notarize within the boundaries of the state or jurisdiction in which they are commissioned. For example, as you are located in Illinois, you could not notarize for a signer located in Wisconsin; however, it is perfectly okay for a customer to cross the border from Wisconsin into Illinois and have you perform a notarization. Likewise, your employee in Alabama cannot perform notarizations while in Texas, even if they are for business purposes. She can only notarize within the boundaries of Alabama, where she is commissioned.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. –The Editors

Kelle Clarke is a Contributing Editor with the National Notary Association.

 

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

24 Comments

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Ann Brathwaite

14 Oct 2014

I am in PA on the border of NJ, I read that NJ Would allow me to notarize a document if it's in the county just over the border. Please advise.

National Notary Association

15 Oct 2014

Hello Ann. Pennsylvania Notaries are only commissioned to notarize documents within the borders of Pennsylvania. Residents of Pennsylvania may apply for a New Jersey Notary commission if they maintain or are regularly employed in an office in New Jersey.

Nancy Thiemann

16 Oct 2014

I am in OK. Are there any states that allow notaries to notarize documents outside of the borders of the state that they are commissioned in?

National Notary Association

17 Oct 2014

Hello Nancy, Oklahoma Notaries only have jurisdiction to notarize within their state. The following states allow Notaries limited authority to notarize outside of the borders of the state they are commissioned in: 1. Idaho permits Notaries to notarize outside the state only in connection with a deed or other writing to be recorded in the state of Idaho. (IC 51-107[2]) 2. Montana allows its Notaries to perform notarial acts in a bordering state that recognizes the Notary's authority-currently that includes the bordering states of Wyoming and North Dakota only. (MCA 1-5-605[2]) 3. North Dakota allows its Notaries to perform notarial acts in a state that recognizes the Notary's authority (NDCC 47-19-55) 4. Virginia permits its Notaries to notarize worldwide for any document intended to be used in Virginia or by the U.S. government (COV 47.1-13[B]) 5. Wyoming allows its Notaries to perform notarial acts in a bordering state that recognizes the Notary's authority-currently that includes Montana only. (WS 32-1-109)

Gina Bauer

17 Oct 2014

What about NJ notaries notarizing in NY? I work in NJ but live in NY.

National Notary Association

17 Oct 2014

No, a New Jersey commission only permits notarizations within the borders of New Jersey. You would require a New York Notary Public commission to notarize documents in the state of New York.

CLEVE

27 Oct 2014

LIVE IN LOUISIANA CAN YOU NOTARIZE FOR TEXAS AND TEXAS NOTARIZE FOR LOUISIANA

National Notary Association

28 Oct 2014

Hello, Texas Notaries only have jurisdiction to notarize within the borders of the state of Texas (GC 406.003). Louisiana Notaries who are attorneys may notarize statewide within Louisiana (RS 35:191[P][1][a]), and nonattorney LA Notaries may notarize within their parish. However, any commissioned LA nonattorney Notary in and for any parish in the state who passed the state written exam after 6-13-2005 may exercise notarial authority statewide. (RS 35:191[P][1][b]). Neither Texas nor Louisiana allow nonresidents to apply for Notary commissions.

Ruth

01 Dec 2015

Can a Missouri Notary notarize a CA document?

National Notary Association

01 Dec 2015

Hello. Yes, the signer would have to appear in person before the Notary in Missouri and all other requirements for a notarization under MO law would have to be met.

Vincent Viscuse

04 May 2016

I am a licensed notary in New York State. Would I be allowed to notarize any documents outside NY? For example, could I perform any notarizations in West Virginia?

National Notary Association

04 May 2016

Hi Vincent. No, you may only perform notarizations within the borders of the state of New York.

paulin

01 Jun 2016

Hi, Can someone who lives in NY become licensed in Florida for the purpose of marrying a Florida couple.

National Notary Association

02 Jun 2016

Hello. Sorry, but only legal residents of Florida may apply for a Florida Notary commission.

Chris

10 Jun 2016

Can a notary from Florida sign a a document from Michigan

National Notary Association

13 Jun 2016

Hello. You may notarize a document from another state, provided that the signer appears in person before you and the notarization complies with all requirements of Florida law.

Laurie

12 Jul 2016

Can a NY notary notarize a CT document?

National Notary Association

14 Jul 2016

Yes, you may notarize a document prepared in another state, provided the signer appears in person before you in New York and all other requirements of NY state law are met.

Jon

16 Jul 2016

I live in northern Kentucky and work in Cincinnati, OH. Kentucky has a Special Commission Notary that can notarize outside of Kentucky for documents to be filed in Kentucky, Does Ohio have a similar program where I can reside in Kentucky but become an Ohio notary to file documents in Ohio?

National Notary Association

21 Jul 2016

Hello. An applicant for a commission as an Ohio Notary Public must be an Ohio resident or a resident of another state who is an attorney admitted to the practice of law in Ohio and who has a principal place of business or a primary practice in Ohio (ORC 147.01[B]).

Stephen Svendsen

07 Oct 2016

How about Colorado? Can a Colorado notary notarize in Minnesota?

National Notary Association

10 Oct 2016

Hello. No, Colorado Notaries may only notarize within the borders of their own state.

Phyllis

03 Nov 2016

I live in VT but work in NH, can I notarize for my workplace in NH ?

National Notary Association

03 Nov 2016

Hello Phyllis. The only documents a Vermont Notary would be authorized to notarize in another state would be acknowledgments for deeds and other conveyances, and powers of attorney for the conveyance of lands that will be returned to Vermont for recording (27 VSA 379). All other documents can only be notarized within the borders of Vermont.

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