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Hotline Tip: Can Notaries Perform Work-Related Notarizations In Other States?

New Hotline Resized 3I manage our company’s team of Notaries, one of whom is located in Alabama and will soon be taking a business trip to Texas. She is interested in performing notarizations while there, as part of her job responsibilities. While I have performed notarizations for clients pertaining to documents from other states, I’ve never performed notarizations in a state outside of my own. Would this be an acceptable practice? – S.F., Peoria, IL

Illinois Notaries can only notarize within the boundaries of the state or jurisdiction in which they are commissioned. For example, as you are located in Illinois, you could not notarize for a signer located in Wisconsin; however, it is perfectly okay for a customer to cross the border from Wisconsin into Illinois and have you perform a notarization. Likewise, your employee in Alabama cannot perform notarizations while in Texas, even if they are for business purposes. She can only notarize within the boundaries of Alabama, where she is commissioned.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. –The Editors

Kelle Clarke is a Contributing Editor with the National Notary Association.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

77 Comments

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Ann Brathwaite

14 Oct 2014

I am in PA on the border of NJ, I read that NJ Would allow me to notarize a document if it's in the county just over the border. Please advise.

National Notary Association

15 Oct 2014

Hello Ann. Pennsylvania Notaries are only commissioned to notarize documents within the borders of Pennsylvania. Residents of Pennsylvania may apply for a New Jersey Notary commission if they maintain or are regularly employed in an office in New Jersey.

Nancy Thiemann

16 Oct 2014

I am in OK. Are there any states that allow notaries to notarize documents outside of the borders of the state that they are commissioned in?

National Notary Association

17 Oct 2014

Hello Nancy, Oklahoma Notaries only have jurisdiction to notarize within their state. The following states allow Notaries limited authority to notarize outside of the borders of the state they are commissioned in: 1. Idaho permits Notaries to notarize outside the state only in connection with a deed or other writing to be recorded in the state of Idaho. (IC 51-107[2]) 2. Montana allows its Notaries to perform notarial acts in a bordering state that recognizes the Notary's authority-currently that includes the bordering states of Wyoming and North Dakota only. (MCA 1-5-605[2]) 3. North Dakota allows its Notaries to perform notarial acts in a state that recognizes the Notary's authority (NDCC 47-19-55) 4. Virginia permits its Notaries to notarize worldwide for any document intended to be used in Virginia or by the U.S. government (COV 47.1-13[B]) 5. Wyoming allows its Notaries to perform notarial acts in a bordering state that recognizes the Notary's authority-currently that includes Montana only. (WS 32-1-109)

Gina Bauer

17 Oct 2014

What about NJ notaries notarizing in NY? I work in NJ but live in NY.

National Notary Association

17 Oct 2014

No, a New Jersey commission only permits notarizations within the borders of New Jersey. You would require a New York Notary Public commission to notarize documents in the state of New York.

CLEVE

27 Oct 2014

LIVE IN LOUISIANA CAN YOU NOTARIZE FOR TEXAS AND TEXAS NOTARIZE FOR LOUISIANA

National Notary Association

28 Oct 2014

Hello, Texas Notaries only have jurisdiction to notarize within the borders of the state of Texas (GC 406.003). Louisiana Notaries who are attorneys may notarize statewide within Louisiana (RS 35:191[P][1][a]), and nonattorney LA Notaries may notarize within their parish. However, any commissioned LA nonattorney Notary in and for any parish in the state who passed the state written exam after 6-13-2005 may exercise notarial authority statewide. (RS 35:191[P][1][b]). Neither Texas nor Louisiana allow nonresidents to apply for Notary commissions.

Ruth

01 Dec 2015

Can a Missouri Notary notarize a CA document?

National Notary Association

01 Dec 2015

Hello. Yes, the signer would have to appear in person before the Notary in Missouri and all other requirements for a notarization under MO law would have to be met.

Vincent Viscuse

04 May 2016

I am a licensed notary in New York State. Would I be allowed to notarize any documents outside NY? For example, could I perform any notarizations in West Virginia?

National Notary Association

04 May 2016

Hi Vincent. No, you may only perform notarizations within the borders of the state of New York.

paulin

01 Jun 2016

Hi, Can someone who lives in NY become licensed in Florida for the purpose of marrying a Florida couple.

National Notary Association

02 Jun 2016

Hello. Sorry, but only legal residents of Florida may apply for a Florida Notary commission.

Chris

10 Jun 2016

Can a notary from Florida sign a a document from Michigan

National Notary Association

13 Jun 2016

Hello. You may notarize a document from another state, provided that the signer appears in person before you and the notarization complies with all requirements of Florida law.

Laurie

12 Jul 2016

Can a NY notary notarize a CT document?

National Notary Association

14 Jul 2016

Yes, you may notarize a document prepared in another state, provided the signer appears in person before you in New York and all other requirements of NY state law are met.

Jon

15 Jul 2016

I live in northern Kentucky and work in Cincinnati, OH. Kentucky has a Special Commission Notary that can notarize outside of Kentucky for documents to be filed in Kentucky, Does Ohio have a similar program where I can reside in Kentucky but become an Ohio notary to file documents in Ohio?

National Notary Association

21 Jul 2016

Hello. An applicant for a commission as an Ohio Notary Public must be an Ohio resident or a resident of another state who is an attorney admitted to the practice of law in Ohio and who has a principal place of business or a primary practice in Ohio (ORC 147.01[B]).

Stephen Svendsen

07 Oct 2016

How about Colorado? Can a Colorado notary notarize in Minnesota?

National Notary Association

10 Oct 2016

Hello. No, Colorado Notaries may only notarize within the borders of their own state.

Phyllis

03 Nov 2016

I live in VT but work in NH, can I notarize for my workplace in NH ?

National Notary Association

03 Nov 2016

Hello Phyllis. The only documents a Vermont Notary would be authorized to notarize in another state would be acknowledgments for deeds and other conveyances, and powers of attorney for the conveyance of lands that will be returned to Vermont for recording (27 VSA 379). All other documents can only be notarized within the borders of Vermont.

Bethany

13 Jan 2017

I live in NC and am a notary in NC. I work in SC, am I able to notarized documents in SC?

National Notary Association

17 Jan 2017

Hi Bethany. We're sorry, but North Carolina Notaries are only authorized to perform notarizations within their own state.

Tina

13 Feb 2017

I live in Illinois, and work in Indiana would I be able to notarize in Indiana with a State of Illinois notary stamp?

Joanne

03 Mar 2017

Hi Live in Mass but work in Nh and have a notary their.. wanting to get a will and power of attorney notarized can it be done in Nh for Massachusetts resident

National Notary Association

03 Mar 2017

Hello. We're sorry, but because wills and powers of attorney are complex legal documents, you would need to contact a qualified attorney to answer that question.

Krista

15 Jun 2017

I live in TX but work in NM. Can I become a notary in TX but notarize documents while at work?

National Notary Association

16 Jun 2017

Hello, No, your TX commission may not be used in New Mexico, and nonresidents may not apply for a New Mexico commission.

Beth Gibbons

12 Jul 2017

I live and reside in Maryland, and am a Maryland notary. I accepted a position in DE. Can I notarize documents for my company? If the answer is no, can I become a dual notary in both states?

National Notary Association

18 Jul 2017

Hello. A Maryland Notary commission can only be used within the borders of Maryland. You may apply for a Delaware commission as long as you have a workplace in DE and meet all other commissioning requirements. (age 18 or older, good character, etc.)

Sharon Perry

18 Aug 2017

Can a notary in Maine sign docs in Massachusetts?

National Notary Association

22 Aug 2017

Hello. No, a Maine Notary may not notarize documents in another state.

Green

22 Oct 2017

Can a notary from AL take a document to MS and have a mentally incapacited person sign it? Is it legal for a notary from AL to have their signature already on a document along with the witness before the person whom the notary is for have not signed it?

National Notary Association

24 Oct 2017

Hello. No, it is not legal for you complete and sign notarial certificate wording on a document before the document has been signed, or to falsify information on a certificate stating that a signer was present for a notarization when this was not the case. Furthermore, Alabama Notaries may only notarize documents within their own state--you are not authorized to notarize documents for an individual signing in the state of Mississippi.

R Tony Hill

11 Dec 2017

Client lives in Mississippi. I am mailing her legal documents to sign in front of a Notary public in Mssissippi. After they are notarized there, these documents will be mailed back to me and I will file in North Carolina. Is this ok?

National Notary Association

11 Dec 2017

Hello. It's up to the receiving agency whether they will accept the out-of-state notarization for the documents. You may wish to contact them to confirm if they will accept the documents.

Edgar

14 Jan 2018

Hi, I wanted to know if I apply for a notary licence in New York am I able to Notarize documents in Virginia? If so, what are the requirements for the transition from one state to another state for the notary to be valid?

National Notary Association

16 Jan 2018

Hello. A New York Notary commission would only allow you to notarize documents within the borders of New York state. In order to apply for a Notary commission in Virginia, you would need to be at least 18 years old, a legal resident of the United States, and either live or work in the Commonwealth of Virginia.

AB

22 Jan 2018

Can a NY notary, working in a bordering PA county become a dual notary to perform work related notarizing in PA?

National Notary Association

22 Jan 2018

Hello. If you have a place of employment in Pennsylvania and meet all other requirements for a commission in that state you may apply to become a PA Notary.

AB

11 Apr 2018

I am auditing documents. I have LA notaries notarizing documents and signing on the line with "Notary Public, State of TEXAS" under their name. However, when they sign their name - out to the side they write "Notary Public, State of Louisiana". Their Seal is Louisiana. Is this okay? Thank you!

National Notary Association

11 Apr 2018

Hello. Because Louisiana Notaries have different duties than Notaries in other states, we would suggest contacting the Louisiana Secretary of State's office directly to ask if the notarization was performed properly. They can be reached at 1-225-922-0507.

Maria

23 Apr 2018

I work in NJ and have a NJ notary. I recently relocated from NJ to NY. I only notarize for work purposes in our NJ office is that permitted. I am no longer a resident of NJ

National Notary Association

23 Apr 2018

Hello. Residents of adjoining states (New York, Pennsylvania, Delaware) may serve as New Jersey Notaries if they maintain or are regularly employed in an office in the state. (NJSA 52:7-13) You will need to notify the State Treasurer’s Division of Revenue about your change of address.

Carolina habash

28 May 2018

I live in Florida, and somebody told me that we can notarize a doc for a foreign individual overseas if we can see it as in skype or whatsapp video while the person is signing. Is it correct?

National Notary Association

29 May 2018

Hello. No, what you were told is incorrect. Some correctional and law enforcement officers in Florida are authorized to administer an oath or affirmation using remote electronic means. However, Florida Notaries currently may not perform remote online notarizations.

Neil Calabia

21 Jun 2018

Hello, I live in Virginia and work in D.C. I am planning to apply to be a Notary in VA and was wondering if I would be able to notarize documents in D.C. Please let me know, thanks!

National Notary Association

22 Jun 2018

Hello. Yes, provided the document you notarize is intended to be used in Virginia or by the U.S. government (COV 47.1-13[B]; HNP).

John

05 Aug 2018

Can s Maryland notary motorized a Pennsylvania vehicle title transfer

National Notary Association

08 Aug 2018

Hello. It would depend whether or not the type of notarization requested is one Maryland law permits you to perform.

tiffaney d shields

13 Sep 2018

I am a notary in Indiana. Can I notarize a document to be filed in a KY court as long as I sign it in IN?

National Notary Association

13 Sep 2018

Hello. There is nothing preventing you from notarizing a document, provided the requested notarization is permitted in Indiana and meets all the requirements of Indiana Notary law. The signer would need to contact the agency receiving the document to find out whether or not that agency will accept a document notarized in a different state.

Alice Thrower

17 Sep 2018

I live in michigan. The property is in michigan. I need a quit claim deed signed with notary. The other person lives in MS. Can he sign there and sign here?

National Notary Association

18 Sep 2018

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Matthew Quintero

09 Oct 2018

Im in Georgia but need a document notorized for New York. How can I do this?

National Notary Association

10 Oct 2018

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

NADINE M BELONGA

10 Jan 2019

Can a social worker that is employed by the VA in Michigan notarize an unlimited power of attorney? I was told that they can only notarize medical power of attornies.

National Notary Association

11 Jan 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Marco

23 Jan 2019

I recently became a NJ notary. The company that I work for is headquartered in NY but our office is in NJ. As part of our annual filings jurat pages and some states forms have to be notarized. We have someone who’s a NY notary that does all of the notary work. Since I’m a notary as well can I help with the notary work or only my coworker can notarize documents?

National Notary Association

24 Jan 2019

Hello. As a New Jersey Notary, you may perform notarizations within the borders of your own state, but you may not perform notarizations in other states such as New York. Any individuals whose signature you notarize must appear in person before you in New Jersey, and any notarizations you perform must meet all the requirements of New Jersey's Notary law.

Melissa Frank

08 Feb 2019

We have an employee who is a notary. She is a Texas resident who will be moving to Oklahoma in a few months, but she will still work in Texas. Can she remain a Texas notary?

National Notary Association

08 Feb 2019

Hello. No, Texas does not permit residents of other states to hold a Notary commission, with the exception of licensed Texas escrow officers residing in an adjacent state (i.e., Louisiana, Arkansas, Oklahoma, New Mexico) (IC 2652.051[d] and 1 TAC 87.10[a] and 87.12[a]).

George

09 Mar 2019

My friend is selling an automobile in PA. Her niece who has moved to PA is a notary in VA. Can she notarize the title transfer?

National Notary Association

11 Mar 2019

Hello. There are a couple of issues with the situation you are describing. First, unless the niece is still employed within the state of Virginia, her VA Notary commission would no longer be valid once she moved to Pennsylvania. Second, even if her VA commission is still valid, the notarization would have to take place with both the signer and the Notary physically within the state of Virginia.

Cassandra

24 Apr 2019

I live in northern Mississippi but work over the border in Memphis, Tennessee (Shelby County). Would I be able to become a notary for Tennessee even though I do not reside there?

National Notary Association

26 Apr 2019

Hello. An applicant for a commission as a Tennessee Notary Public must: (a) be at least 18 years old, (b) be a resident of or maintain a principal place of business in a Tennessee county and (c) be a United States citizen or a legal permanent resident (TCA 8-16-101[a] and 8-18-101).

Vanessa

10 May 2019

I am a notary for the state of NY and will be moving to TX. Can I also be a notary for the state of TX?

National Notary Association

10 May 2019

Hi Vanessa. When you move to Texas, you would need to resign your NY commission and apply for a new Notary commission in Texas.

Larry Scott

10 Jun 2019

Can a Virginia Notary notarize documents for Pennsylvania?

National Notary Association

10 Jun 2019

Hello. Within the borders of Virginia, a Virginia Notary may notarize a document originating from any state provided the notarization request meets all requirements of Virginia law. However, if you are asking if you may travel to Pennsylvania to notarize documents there, you may only do so if the document is intended to be used in Virginia or by the U.S. government (COV 47.1-13[B]).

Nohemi

22 Jul 2019

Question? If you are a South Dakota notary and are working in Texas can you notarize documents while working in Texas? I'm asking because a friend bought a bond and needed to be notarized and I noticed the seal was from South Dakota and we live in South Texas. I was puzzled because I thought only Texas notary's can notarize documents in Texas.

National Notary Association

23 Jul 2019

Hello. A South Dakota Notary may not notarize documents in Texas.

Heather

04 Aug 2019

If I am a notary in Missouri, can I get my commission in Illinois as well? And if so, can I use my bond for Missouri for Illinois?

National Notary Association

07 Aug 2019

Hello. In order to qualify for a commission in Illinois, an applicant must be an Illinois resident for at least 30 days or a resident of a qualifying bordering state who has been employed in Illinois for at least 30 days. If you meet this requirement, you would need to contact the Illinois Secretary of State's office to find out if your current bond meets their requirements. Their number is 1-217-782-7017.

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