Your Cookies are Disabled! sets cookies on your computer to help improve performance and provide a more engaging user experience. By using this site, you accept the terms of our cookie policy. Learn more.

'Federal' Seals Often Acceptable

State Notary regulating officials and some Notaries report coming across documents bearing “Federal Notary” seals. While these notarizations may appear dubious, they may well be perfectly legal — if they are performed by military Notaries.

Federal law and most states authorize certain individuals serving with or working for the U.S. Armed Forces to perform notarizations for military personnel and their dependents anywhere in the world. Military Notaries can include commissioned officers, enlisted paralegals, judge advocates or civilian lawyers working as legal assistance attorneys and licensed to practice law in the United States.

Federal law does not require military Notaries to use a seal. Their signature and title alone is sufficient. However the military recommends use of a seal because it enhances the acceptability of a notarized document. If a seal is used, it should contain a reference to the federal statute regarding military Notaries: Title 10 U.S.C. 1044a.


Add your comment

Jennifer Fried

07 Oct 2014

Is there such a thing as a Federal Notary?? Please advise in that my office para just informed me that he is a Federal Notary and he just notarized my sign.

National Notary Association

07 Oct 2014

Hello Jennifer, To help us answer your question, can you please tell us where your office is located? Also, do you work on a U.S. military base or at a U.S. embassy or consulate, and is the paralegal a serving member of the U.S. military or consular or embassy employee? Thanks-please let us know and we will try to assist you.

Jennifer Fried

08 Oct 2014

I work for a insurance defense law firm in New York City and our paralegal has no affiliation with any U.S. Military branch, was never in the U.S. military or affiliated with any U.S. embassy or consulate.

National Notary Association

09 Oct 2014

Hello Jennifer, We're not familiar with a U.S. government-issued Notary commission in the state of New York that matches the "federal Notary" commission described by the paralegal. Notary Public commissions in New York are issued by the state and have statewide jurisdiction only. However, if the paralegal can provide what section of U.S. Code or federal regulations he is commissioned under we would be happy to look into it.

Osama Beituni

07 Dec 2015

I live in orland hills illinois and need to know where to stamp my federal background check report with a federal notaryseal ?

National Notary Association

08 Dec 2015

Hello. You would need to contact the agency that issued the document for any instructions regarding what type of notarization they want for the document.


22 Jun 2016

Commissioned officers can act as notaries for purposes of military administration, per 10 USC 936 (Art 136, UCMJ). However, a more limited number of military personnel may perform any notarial service, per 10 USC 1044a.


15 Aug 2016

Can a military notary fix a mistake in the date of execution by a subsequent letter?

National Notary Association

18 Aug 2016

Hi Karen. We're sorry, but we would need to know more details about your situation before we could answer your question, such as what state you are located in, whether the mistake was in the notarial wording or the main body of the document, etc. If you can contact our Hotline team at and provide more details of your situation, they may be able to assist you further.

Jerry Gentry

20 Apr 2017

I am now located in Montana and have a federal suit going in Texas where I am permanent resident. Does a Texas Federal Court recognize a Montana notarized document? Thank you. Jerry

National Notary Association

20 Apr 2017

Hello Jerry. Your best course would be to contact the court where the document is being sent to ask them if they will accept the notarization, and if not, what alternatives they will accept instead.

Veronica M Gutierrez

25 Apr 2017

I'm a notary in the state of Texas. If a visa document ask for a federal notary...Can i notorize the document?

National Notary Association

25 Apr 2017

A Texas Notary is commissioned by the state, not by the federal government. The signer would have to contact the agency that issued the document or the receiving agency to ask if a Texas Notary may perform the notarization.

Leave a Comment

Required *

All comments are reviewed and if approved, will display.