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Notary Bulletin

Hotline Tip: Can Notaries Perform Work-Related Notarizations In Other States?

NNA Hotline Tips For NotariesI manage our company’s team of Notaries, one of whom is located in Alabama and will soon be taking a business trip to Texas. She is interested in performing notarizations while there, as part of her job responsibilities. While I have performed notarizations for clients pertaining to documents from other states, I’ve never performed notarizations in a state outside of my own. Would this be an acceptable practice? – S.F., Peoria, IL

Illinois Notaries can only notarize within the boundaries of the state or jurisdiction in which they are commissioned. For example, as you are located in Illinois, you could not notarize for a signer located in Wisconsin; however, it is perfectly okay for a customer to cross the border from Wisconsin into Illinois and have you perform a notarization. Likewise, your employee in Alabama cannot perform notarizations while in Texas, even if they are for business purposes. She can only notarize within the boundaries of Alabama, where she is commissioned.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. –The Editors

Kelle Clarke is a Contributing Editor with the National Notary Association.


Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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