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Notary Bulletin

Hotline Tip: Can Notaries Perform Work-Related Notarizations In Other States?

NNA Hotline Tips For NotariesI manage our company’s team of Notaries, one of whom is located in Alabama and will soon be taking a business trip to Texas. She is interested in performing notarizations while there, as part of her job responsibilities. While I have performed notarizations for clients pertaining to documents from other states, I’ve never performed notarizations in a state outside of my own. Would this be an acceptable practice? – S.F., Peoria, IL

Illinois Notaries can only notarize within the boundaries of the state or jurisdiction in which they are commissioned. For example, as you are located in Illinois, you could not notarize for a signer located in Wisconsin; however, it is perfectly okay for a customer to cross the border from Wisconsin into Illinois and have you perform a notarization. Likewise, your employee in Alabama cannot perform notarizations while in Texas, even if they are for business purposes. She can only notarize within the boundaries of Alabama, where she is commissioned.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. –The Editors

Kelle Clarke is a Contributing Editor with the National Notary Association.

 

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CLEVE

27 Oct 2014

LIVE IN LOUISIANA CAN YOU NOTARIZE FOR TEXAS AND TEXAS NOTARIZE FOR LOUISIANA

National Notary Association

28 Oct 2014

Hello, Texas Notaries only have jurisdiction to notarize within the borders of the state of Texas (GC 406.003). Louisiana Notaries who are attorneys may notarize statewide within Louisiana (RS 35:191[P][1][a]), and nonattorney LA Notaries may notarize within their parish. However, any commissioned LA nonattorney Notary in and for any parish in the state who passed the state written exam after 6-13-2005 may exercise notarial authority statewide. (RS 35:191[P][1][b]). Neither Texas nor Louisiana allow nonresidents to apply for Notary commissions.

Gina Bauer

17 Oct 2014

What about NJ notaries notarizing in NY? I work in NJ but live in NY.

National Notary Association

17 Oct 2014

No, a New Jersey commission only permits notarizations within the borders of New Jersey. You would require a New York Notary Public commission to notarize documents in the state of New York.

Nancy Thiemann

16 Oct 2014

I am in OK. Are there any states that allow notaries to notarize documents outside of the borders of the state that they are commissioned in?

National Notary Association

17 Oct 2014

Hello Nancy, Oklahoma Notaries only have jurisdiction to notarize within their state. The following states allow Notaries limited authority to notarize outside of the borders of the state they are commissioned in: 1. Idaho permits Notaries to notarize outside the state only in connection with a deed or other writing to be recorded in the state of Idaho. (IC 51-107[2]) 2. Montana allows its Notaries to perform notarial acts in a bordering state that recognizes the Notary's authority-currently that includes the bordering states of Wyoming and North Dakota only. (MCA 1-5-605[2]) 3. North Dakota allows its Notaries to perform notarial acts in a state that recognizes the Notary's authority (NDCC 47-19-55) 4. Virginia permits its Notaries to notarize worldwide for any document intended to be used in Virginia or by the U.S. government (COV 47.1-13[B]) 5. Wyoming allows its Notaries to perform notarial acts in a bordering state that recognizes the Notary's authority-currently that includes Montana only. (WS 32-1-109)

National Notary Association

15 Oct 2014

Hello Ann. Pennsylvania Notaries are only commissioned to notarize documents within the borders of Pennsylvania. Residents of Pennsylvania may apply for a New Jersey Notary commission if they maintain or are regularly employed in an office in New Jersey.

Ann Brathwaite

14 Oct 2014

I am in PA on the border of NJ, I read that NJ Would allow me to notarize a document if it's in the county just over the border. Please advise.

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