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Quiz: Workplace Notary Policies

A company’s policies regarding notarization can make the difference between peace of mind and serious legal risks for the business owners. Sound workplace notarization policies that conform to best practices and ethical behavior protect a business from liability, while policies that encourage unethical behavior or breaking state law leave both the employer and Notary potentially liable for civil and criminal penalties. Take our quiz on workplace policies to see which ones are positive and which are risky and should be avoided.

1. When a supervisor asks a Notary to not require the physical presence of a valued customer when notarizing the customer’s signature:

A. The Notary should comply because it impacts the company’s business
B. The Notary needs signed, written permission from the boss to waive a signer’s appearance
C. The Notary, supervisor and company are all exposing themselves to possible civil and criminal penalties
D. Both A and B

2. If a Notary agrees to a supervisor’s request to backdate or enter false information on a notarial certificate:

A. The Notary’s commission could be suspended or revoked
B. The Notary could face civil and criminal penalties
C. Only the supervisor can be held responsible, since the Notary is only doing his or her job
D. Both A and B

True or False

3. A Notary must let a manager or supervisor use the Notary’s seal if asked.

4. A Notary’s tools (i.e., seal and journal) can be stored at the workplace when not in use, provided they are kept in a locked, secure area solely under the Notary’s control.

5. An employer may forbid a Notary from notarizing documents outside of work hours.

Click here for the answers.

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