Notary Bulletin

Ignoring Personal Appearance Has Serious Consequences

The number one principle of notarization is that a signer must personally appear before a Notary. Those who dismiss it face losing their commission, thousands of dollars in fines and potential legal and liability issues especially if the transaction is fraudulent.

Requiring personal appearance is the only way a Notary can properly vet a signers identification, screen for willingness and awareness and guard against fraud. A faulty notarization is dangerous to the public and, increasingly, Notaries are finding that even one improperly handled notarization can land you on the wrong side of a lawsuit or lead to criminal charges.

Personal appearance is the most violated essential best practice, putting countless transactions at risk. In Colorado, the states focus has been on educating Notaries to help them protect the public and avoid costly mistakes and for good reason. In 2008, 33 percent of reported violations of the state's Notary Public Act involved Notaries who failed to require personal appearance. That number shot up to 44 percent in 2009, and that's not counting complaints about disqualifying interest, unauthorized practice of law and other violations.

More Information and Resources:

The Notary Public Code Of Professional Responsibility

More information on NNA educational offerings

How Notaries can protect themselves from liability

Professional Sections

NSA and Small Business
Healthcare Professionals
Legal Professionals
Financial and Corporate Services

Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

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