Your Cookies are Disabled! NationalNotary.org sets cookies on your computer to help improve performance and provide a more engaging user experience. By using this site, you accept the terms of our cookie policy. Learn more.

Can I use credible witnesses as ID for a remote notarization?

Photo of woman with long dark hair on phone. She is looking at papers in her hand. Text on image reads NNA Hotline Tip.

Are we able to use credible witnesses identifying the principal for remote online notarizations?E.M., Florida

For online notarial acts, Florida statute does not allow for the use of a credible witness to identify a signer. The only acceptable methods of identification for an online notarization are listed in FS 117.265 (4):

“An online notary public shall confirm the identity of the principal by:

  1. Personal knowledge of each principal; or
  2. All of the following, as such criteria may be modified or supplemented in rules adopted by the Department of State pursuant to [FS] s. 117.295:
  • Remote presentation of a government-issued identification credential by each principal.
  • Credential analysis of each government-issued identification credential.
  • Identity proofing of each principal in the form of knowledge-based authentication or another method of identity proofing that conforms to the standards of this chapter.
“If the online notary public is unable to satisfy subparagraphs (b)1.-3., or if the databases consulted for identity proofing do not contain sufficient information to permit authentication, the online notary public may not perform the online notarization” (FS 117.265[4]).

The NNA Knowledge Center has information on remote notarization procedures for other states under the drop-down menu “State RON Instructions.”

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.


View All: Hotline Tips

5 Comments

Add your comment

Carl Fletcher

12 Feb 2024

Is biometrics another way to complete the identification of a signer for RON?

National Notary Association

12 Feb 2024

Hello. If you can please let us know what state you are located in, we can provide you with more information about your state's ID procedures for remote notarization.

Ethel Melton

16 Feb 2024

I'm leaving in the state of Illinois more information on ID procedures remote notarization

Denise Schubbe

17 Feb 2024

New Mexico

National Notary Association

22 Feb 2024

Hello. In New Mexico, remote online notarizations involve digital documents and electronic signatures. The signer logs onto a RON platform where they must prove their identity through the system's knowledge-based authentication (KBA) assessment and credential analysis. They then meet the Notary via webcam. For more information on remote notarization in New Mexico, please see here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/new-mexico

Leave a Comment

Required *

All comments are reviewed and if approved, will display.

Close