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Hotline Tip: Notarizing A Document That Will Be Sent Out Of State

NNA Hotline Tips For NotariesWhen you're notarizing a document that will be sent to another state, don't confuse yourself with that state's requirements.

Notaries must always follow their own state's laws. Federal law requires each state to recognize the official notarial acts of all other states, even if they differ from their own. Procedures used by a Notary in one state cannot be rejected by another just because they don't have identical statutes or procedures.

However, you must be careful if asked to notarize a document with out-of-state certificate wording. California Notaries, for example, may use a Wisconsin acknowledgment for a document going back to Wisconsin. But they must be careful not to certify a signer's capacity or role. California Notaries also aren't allowed to use out-of-state jurat wording.

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