Healthcare Professionals
April 2014 Issue
Content is updated daily

Protecting Your Records

Protecting your signers’ personal information is an essential part of your duty. The following tips will help prevent exposing your constituents to possible identity theft:

  • Make sure that you adhere to the provisions of HIPAA (Health Insurance Portability and Accountability Act) with every customer in every transaction.
  • When your employer’s requests conflict with state law and best notarial practices, respectfully insist on following law and best practices.
  • Always use a privacy guard with your journal to cover other signers’ information.
  • Don’t allow anyone to randomly peruse your journal. Require a specific, written request before showing any entry.
  • Don’t leave documents with personal information or an open journal on your desk for others to view.
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