Notary Bulletin Hotline Tip: Can I Notarize Documents That Will Be Recorded In Another State? By NNA Staff on May 24, 2012 in Hotline Tips As a Virginia Notary, am I able to notarize a document that will be recorded in another state, such as North Carolina? - L.U., Woodbridge, Virginia A Virginia Notary may notarize documents that are recorded across state borders, as is true for notarizations performed in any state. It doesn’t matter where the documents will be filed, as long as the notarization you perform is within your jurisdiction and you follow the laws of the state where you are commissioned. Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST Email Share 241 Comments Add your commentBrenda21 Jul 2014I am a Notary in South Carolina. May I notarize a document that is to be recorded in Virginia.National Notary Association22 Jul 2014Hello Brenda, thank you for your question. As the hotline tip above states, it doesn’t matter where the documents will be filed, as long as the notarization you perform is within your jurisdiction and you follow the laws of the state where you are commissioned.Denise Griffith27 Jul 2014I'm a notary in Massachusetts and a friend ends up in Connecticut at hospital waiting for emergency surgery but needs a proxy notarized...can I do it?National Notary Association28 Jul 2014Hi Denise, thank you for your question. I'm sorry, but Massachusetts only permits its Notaries to notarize documents within the borders of the state-you may not travel to notarize a document in Connecticut. Your friend would have to ask a Connecticut Notary for assistance.Whitney30 Jul 2014I am a notary in New York. My cousin lives in Florida. He asked if I can notarize his marriage license. Can I?National Notary Association31 Jul 2014Hello Whitney, Thank you for your question. You didn't specify what kind of notarization your cousin is asking for, but there are a couple of possible issues based on the situation you describe. First, if your cousin wants a copy certification done, New York does not permit copy certification, either directly or by document custodian, for vital records such as birth, marriage and death certificates. Second, though some New York residents may qualify for a commission in Connecticut or New Jersey, a New York Notary does not have jurisdiction to notarize documents in the state of Florida. Any notarial act your cousin requested would have to be permitted and take place within New York's borders. Since it sounds like there may be additional complications regarding this request, I would suggest that you contact our Hotline counselors at firstname.lastname@example.org with additional details and ask if they can provide further guidance for you. I hope this information helps you. Have a great day.Danisha Reed31 Jul 2014Hi I am a South Carolina Notary can I Notorize for the entire state of South Carolina.National Notary Association31 Jul 2014Hi Danisha, thank you for your question. South Carolina Notaries have statewide jurisdiction, so you may notarize anywhere within the state's borders. Have a great day.Anna25 Aug 2014Hi, I am a notary in Virginia but recently moved to New York. A friend here in NY needs needs a document notarized. Am I able to notarize a document in NY state although my commission is originated from Virginia? Any guidance is greatly appreciated.National Notary Association26 Aug 2014Hello Anna, thank you for your question. First, are you still regularly employed in Virginia? Virginia only allows out-of-state residents to maintain a Notary commission if the Notary is regularly employed in Virginia. (COV 47.1-4) A nonresident Notary who ceases to be regularly employed in Virginia must surrender his or her commission. Second, is the document is paper or electronic and where is the document going to be used? Virginia Notaries may notarize a traditional paper document outside the state's borders only if the document is intended to be used in the Commonwealth of Virginia or by the U.S. federal government. Otherwise, a traditional paper document must be notarized within Virginia's borders. The Commonwealth of Virginia has separate rules for becoming an electronic Notary and notarizing electronic documents. For more information on Virginia eNotarizations, please see https://commonwealth.virginia.gov/official-documents/notary-commissions/.Hannah28 Aug 2014I am a minor planning on getting a tattoo with my mom in Florida. I need a underage (over 16) document notarized to get a tattoo even with my mom there. Can I have the document notarized in Ohio or does it need to be done in Florida?National Notary Association28 Aug 2014Hello Hannah, Thanks for your question. We would recommend contacting either the issuing agency or the document recipient to confirm with them whether an out-of-state notarization on the document would be acceptable.Kyle28 Aug 2014If I am a notary in the State of Indiana and am asked to notarize a Wisconsin document for someone who is presenting a Wisconsin driver's license and, thus, presumed to be a resident of Wisconsin, can I notarize this document? The notarization would take place within the boundaries of the State of Indiana.National Notary Association28 Aug 2014Hi Kyle. The Indiana Secretary of State's official Notary guide provides the following guidelines for identifying signers: "In the event a notary public does not know the person presenting the instrument for notarization, the notary should do the following: Ask the person for identification (driver's license), or Have another person identify the party requesting notarization. If neither option is available or satisfactory, the notary may ask the person to take an oath as to his/her identity. If these attempts at identification are unsuccessful, the notary may refuse service for his/her own protection." Since the notarization is taking place in Indiana and the guide lists a driver's license as an example of identification you can accept from a signer, you should be able to accept a Wisconsin driver's license as ID.Patrick28 Aug 2014I need to have a document notarized for a divorce in BC Canada, but I live in Virginia. Am I able to get a foreign document notarized by a VA Notary?National Notary Association28 Aug 2014Hi Patrick. You should check with the document issuing agency in Canada to find out what type of notarial act is being requested. If it's an act a Virginia Notary can perform, then you should be able to have it notarized in Virginia. If the act is one that Virginia notarized aren't authorized to perform then you may need to contact a local Canadian consulate or embassy for assistance in having the document notarized.Georgia Shumpert04 Sep 2014Can a North Carolina notary notarized legal documents to be filed in South CarolinaNational Notary Association05 Sep 2014Hello Georgia, There should be no issues with notarizing the documents, provided they meet all requirements for notarization under North Carolina law. Thanks and have a great weekend.Donna08 Sep 2014I am a Nebraka notary, can I notarize a car title for Arizona when my friend comes here to Nebraska for a visit?National Notary Association08 Sep 2014Hello Donna. Nebraska Notaries have jurisdiction to notarize documents within the borders of the state (RSN 64-101). Provided the notarization takes place within the borders of Nebraska, the requested notarial act is one you are authorized to perform in Nebraska and all other requirements under Nebraska Notary law are met, you should be able to notarize the document. nicole17 Sep 2014Im a notary in Texas and they are asking me to notarize an affidavit of gift of motor vehicle going to New Mexico can I notarize both the affidavit of donor and affidavit of recipient if they are both present of course. Its going from Texas to New Mexico.National Notary Association24 Sep 2014Hello, Nicole, thanks for your question. We forwarded it to our Hotline team and here's their response: "As a Texas Notary Public you can notarize both of the signer's signatures, as long as they are both present. Make sure that the notarial wording on the document is correct and there is room to make a clear impression of your commission stamp. If there is no room for a clear impression of your stamp, then attach a loose certificate of the same notarial act. If there is incorrect notarial wording, then attach a loose certificate of the same notarial act. Only fill out the attached loose certificate, then sign, stamp and staple the certificate to the affidavit."Frances Rodriguez26 Sep 2014I'm a Notary in Texas. May I notarize a document for someone who lives in New Mexico?National Notary Association29 Sep 2014Hello, Thanks for your question. Texas Notaries are authorized to notarize documents within the borders of the state. (GC 406.003). You would not be able to travel to New Mexico to perform the notarization, however, if the signer traveled to your state you could notarize the document in Texas, provided all other requirements of Texas notarial law are met.Andrew Hwang02 Oct 2014My friend is a Notary in New Jersey. May he notarize a document that is to be recorded in New York?National Notary Association03 Oct 2014Hello, A New Jersey Notary may notarize a document to be recorded in New York, provided the notarization takes place within the borders of New Jersey and all other requirements for notarization under New Jersey law are met.dana08 Oct 2014I'm a Florida notary and my best friend who is in Virginia needs a power of attorney notarized. .. Can I do it with my Florida stamp?National Notary Association09 Oct 2014Hello Dana, Thanks for your question. You may notarize signatures on the document provided the notarization takes place in Florida, the signer appears in person before you for the notarization and the notarial act meets all requirements of Florida law. You may not travel to Virginia to notarize the document there. Carlene15 Oct 2014can I notarize an affidavit for child care in the state of TexasNational Notary Association15 Oct 2014Yes, provided the notarization request meets all requirements of Texas law. Natalie16 Oct 2014As an Indiana notary can I notarize documents in the state of Ohio?National Notary Association16 Oct 2014Hello, No, an Indiana Notary may only notarize within the borders of the state. Tanya 24 Oct 2014I'm an Arizona Notary. Can I travel to California and notarize documents there? I was told yes by a lawyer who referenced Arizona statue 33-501. Thank you.National Notary Association24 Oct 2014Hello Tanya, Arizona Notaries are only authorized to notarize documents within the boundaries of the state. (ARS 41-312). Also, page 14 of the Arizona Notary Public Handbook published by the Secretary of State's office says: "Arizona notaries public may only notarize documents within the state boundaries of Arizona." You can download and read a PDF copy here: http://www.azsos.gov/business_services/notary/Notary_Public_Reference_Manual.pdfjohn03 Nov 2014My LLC is in NY. I do a lot of my work in NE Pennsylvania. If I apply for a NY notary can I also notarize documents in Pennsylvania, or must I become a PA notary?National Notary Association03 Nov 2014Hello John, A New York Notary only has jurisdiction within the borders of New York. To notarize in PA, you would need a Pennsylvania commission. PA Notary applicants must either be residents of the Commonwealth of Pennsylvania or be employed and maintain a physical business address within the Commonwealth. OLIVIA LORENZO06 Nov 2014I just received my divorce papers from Florida and they need to be signed and notarized. I live in New Jersey and the papers states STATE OF FLORIDA....can a New Jersey Notary notarize it? Should'nt it state STATE OF NEW JERSEY?National Notary Association13 Nov 2014Hello Olivia, The state entered in the venue portion of the notarial certificate should reflect the location where the notarization took place. For more information, please see this article: http://www.nationalnotary.org/notary-bulletin/blog/2014/11/out-of-state-document-notarizationKC10 Nov 2014I am a New York State Notary, if I move to MA and surrender my commission in NYS, do I have to retake the exam in the new state to become Notary in that state?National Notary Association12 Nov 2014Hello KC. Yes, that's correct-you will need to apply for a new Notary commission in Massachusetts if you wish to become a Notary after moving to that state.TC13 Nov 2014Can a Florida Notary notarize in Costa Rica?National Notary Association13 Nov 2014Hello, No, a Florida Notary's jurisdiction is statewide only.TC13 Nov 2014Thank you, thank you, thank you. I had to tell 2 attorneys the same thing and they seem to think there is some precedent that a Florida Notary can go to the US Embassy/Consulate in Costa Rica and notarize. I disputed this with the attorney and he seemed to think I was wrong.National Notary Association14 Nov 2014You're welcome. FS 117.01 states "Notaries public shall be appointed for 4 years and shall use and exercise the office of notary public within the boundaries of this state."David 21 Nov 2014I have to sign a legal verification document for a case filed in West Virginia. My company is based in Pennsylvania and my employee who is a notary is registered in PA. The form itself had the WV county and State information filled out by our PA attorney. He has directed us to sign and notarize in PA but the document clearly says WV. We crossed it out, wrote in PA, and the attorney rejected it. Who is correct? I understand that the document has to be filed in court in the WV county, but I thought that the notary is notarizing my signature in the state where I sign it. The state is in the upper left with the S S designation, which I understand to be the County and State that I appear before the notary in. Am I wrong? Thank you.National Notary Association21 Nov 2014Hello David, The venue on the Notary certificate wording indicates the location where the notarization takes place, not the location where the document is going to be filed. Pennsylvania Notaries only have jurisdiction to notarize within the borders of the state, not outside it. (57 PS 148) Falsely indicating that a notarization took place in a state you are not authorized to notarize in could result in disciplinary action by the PA Department of State, including a written reprimand, suspension of your commission or revocation of your commission. (57 PS 168)David Mantheiy22 Nov 2014Thank you so much for your prompt response. You've confirmed our position, which I will try to convey to our attorney.Cindy Joseph05 Dec 2014I am a New York State Notary and was asked to notarize a signature on an affidavit in Baltimore, MD. Can I notarize this affidavit?National Notary Association05 Dec 2014Hello, Cindy. Yes, provided the signer personally appears before you and the notarization takes place within the borders of New York state, and all requirements under New York state law are met.Sharon08 Dec 2014I am a notary in the State of Minnesota, I have just moved to Georgia and need to notarize some paperwork for my employer here. Would that be a valid notarization?National Notary Association08 Dec 2014Hello Sharon, Minnesota Notaries only have jurisdiction to notarize within the boundaries of Minnesota. You may not notarize documents while traveling in another state such as Georgia. If you have moved to Georgia, to continue serving as a Notary you will need to resign your MN commission and apply for a Georgia commission. Pen09 Dec 2014Can my Uncle have a document notarized in NC? He needs a document stating he allows his ex wife to take his son out of the country to visit family for 2 weeks. He has recently moved back to NC from Nevada.National Notary Association10 Dec 2014Hello Pen, Your uncle may certainly request a notarization in North Carolina, provided he appears before the Notary in person and meets all other requirements of NC notarial law. However, if your uncle is unsure whether a notarization would be accepted by the document's receiving agency for some reason, he would need to contact the receiving agency or consult with a qualified attorney for additional instructions. Rese10 Dec 2014I am a GA notary. Can I notarize a document in Alabama?National Notary Association10 Dec 2014Hello Rese, No, Georgia Notaries only have jurisdiction to notarize within the boundaries of the state. (OCGA 45-17-9)Sharon15 Dec 2014We are in NJ and have a document that needs to be signed by both an NJ and DE notary. Short of driving to DE (which is not an option) how can I get a Delaware notary to sign a document when I am in NJ? Thank you!National Notary Association15 Dec 2014Hello Sharon, Delaware Notaries only have jurisdiction to notarize within their state's borders. If you wish to have your signature notarized by a Delaware Notary, you will need to travel to that state to have it done.Dina Swan29 Dec 2014Can you notarize a document in Indiana for someone who lives in Illinois, if the notary is commissioned in Indiana?National Notary Association29 Dec 2014Yes, provided the document signer appears in person before the Notary within the borders of Indiana and all other requirements of Indiana law are met. Pam29 Dec 2014I have hired an employee who is a notary in Illinois. We are located in Indiana. Can she notarize documents for our clients here in Indiana?National Notary Association29 Dec 2014Hello, No, a Notary commissioned in Illinois may only notarize within the borders of Illinois. You would need to contact an Indiana Notary for assistance. Judith29 Dec 2014If I have a Note and Mortgage in PA, can I have these notarized in Broward county FL?National Notary Association29 Dec 2014Yes, but only if the document signer personally appears with the original documents before the Notary in Florida and all other requirements for notarization under Florida's laws are met. You may also wish to contact the receiving agency to ask if they will accept documents that are notarized in a different state.Lee02 Jan 2015Can WV notary notarize a document in KentuckyNaitonal Notary Association05 Jan 2015Hello, No, a Notary commissioned in West Virginia may only notarize documents within the boundaries of the state. (WCV 29C-2-102.)Ada Jane Coleman08 Jan 2015We live in Indiana. We need a document notarized by two people: a person living in Alabama along with another person living in Indiana. Can we send the document to Alabama to be notarized and then receive it back here to be notarized in Indiana? (The document would be executed in the state of Indiana.)National Notary Association08 Jan 2015Yes. In both cases, the signer must appear in person before the Notary to have their signature notarized. Melanie Cuevas10 Jan 2015My husband is leaving soon and we currently live in VA. We need to do a last will and testament for him. We will be moving to FL while he is gone. If we have the will notarized in VA will it uphold in FL or do we need to get a will that states the county we will be living in in FL? THANKS IN ADVANCE!National Notary Association12 Jan 2015Hello Melanie, I apologize, but because this question is regarding the legality of the will and we are not authorized to give legal advice, you would need to contact an attorney familiar with Florida law regarding wills and testaments to answer that question. Rich12 Jan 2015Getting a divorce and wife lives in foreign country, will the courts accept her notarized documents from her country of residence?National Notary Association12 Jan 2015Hello Rich, That's a question that would depend on the individual court agency accepting the documents. You may wish to contact the court directly or consult with an attorney familiar with the laws of the country in question for assistance.James Green15 Jan 2015I am a SC notary and I notarize a lot of files daily for a bank. Due to the volume of documents I notarize, my signature does not always look like my original signature. If I am keeping a record of every document I notarize, is it ok that my signature changes?Yvonne21 Jan 2015Can a Minnesota notary living in Mexico still notarize documents while out of the USA?National Notary Association21 Jan 2015Hello, No, a MN Notary may only notarize within the state's borders.Kristina05 Feb 2015Hello - I am a Notary in Massachusetts, I need to notarize a document signed in CT, will this be possible and will the document hold up?National Notary Association09 Feb 2015Hello, You may notarize the document provided that the signer personally appears before you in the state of Massachusetts and follows all requirements of MA law for the notarial act.Donald 19 Feb 2015Buying a car from Indiana, and I live in Kentucky. Since it is registered in Indiana, does the out of state transfer paper have to be notarized by a notary from Indiana, or can it be a notary from Kentucky?National Notary Association19 Feb 2015Hello, There is nothing in Kentucky or Indiana Notary law prohibiting you from having the document notarized in either state, provided the signer physically appears before the Notary within the state where the Notary is commissioned and all other state law requirements are met. However, you may wish to contact the vehicle seller to ask if the seller has a requirement for the document to be notarized in a particular state.Robert K20 Feb 2015I am a notary in NJ as part of my company and we have a satellite office in Ny. If employees in NY bring me documents and sign them in front of me in NJ, is that allowed? Also can I hold duel notary commissions in NJ and NYNational Notary Association21 Feb 2015Hello Robert, Yes, you may perform notarizations for the employees, provided that they personally appear before you in New Jersey and all other requirements of New Jersey notarial law are met. Persons residing in other states but who have an office or place of business in New York State may become New York State Notaries. Sandy hall28 Feb 2015I am a notary in ohio, can a wv resident bring a document to me to notarize and it will be legal in wv?National Notary Association02 Mar 2015Hi Sandy. A person from West Virginia could certainly bring a document to Ohio and request that you notarize it. You would need to follow all required procedures under Ohio Notary law. However, for any questions regarding the legality of a notarized document, the signer would need to consult an attorney.Molly05 Mar 2015Okay so In Maine, minors can't get tattoos. I am going to Florida this year before I turn 18 and want to get a tattoo. Can I get the consent form needed to get a tattoo in Florida, notarized in Maine before I go?National Notary Association06 Mar 2015Hello Molly. It sounds like you want to know if a notarized consent form for a tattoo would be legally acceptable in Florida. Unfortunately, that's a legal question that we can't answer. While you can request your signature to be notarized on any document in Maine--provided that the notarization meets all requirements of Maine Notary law--notarization by itself doesn't guarantee that a business won't refuse a document for other reasons. Jessica05 Mar 2015Hi there, I'm filling out an application for a new Birth Certificate based on Perentage (for our son, & yes we are married now) & wanted to know if we can get it notarized in California even though he was born in Texas? National Notary Association06 Mar 2015Hi Jessica. You should contact the vital records agency you are submitting the application to and ask for specific instructions regarding notarizing the application document. Carina10 Mar 2015I'm a Florida notary and court reporter. Can I administer an oath in Indiana for a deposition?National Notary Association10 Mar 2015Hello Carina. Florida Notaries may only notarize within the borders of their own state. You cannot administer an oath in Indiana.Deborah14 Mar 2015I live in New Hampshire I work in Massachusetts I would like to be a notary in Massachusetts to be an asset to my employer and my able to do thisNational Notary Association16 Mar 2015Hello Deborah. An applicant for a commission as a Massachusetts Notary Public must (EO Sec. 3[a]): (a) be at least 18 years old and (b) reside legally or conduct business on a regular basis within Massachusetts. margaret24 Mar 2015I am a NY notary can i notarize a power of attorney in CT?National Notary Association24 Mar 2015Hello. No, New York Notaries may only notarize within the borders of their state.tom24 Mar 2015Hi,Can I get a PA power of attorney/living will document notarized in the state of NJ? ThanksNational Notary Association24 Mar 2015Hello. A NJ-commissioned Notary may notarize a document brought from another state. The document signer must appear in person before the Notary within the borders of NJ and meet all other requirements of NJ Notary law. Joe25 Mar 2015I am an NY notary asked to notarize a document in NY. The document will be submitted to a court in Ohio. Ohio requires a seal, but NY does not. Do I need to include a seal on the document?National Notary Association25 Mar 2015Hello. As long as the document is notarized according to NY law, it should be accepted in Ohio.Monique Hunt25 Mar 2015I am a notary in NY and I am asked to notarize something for NJ, am I allowed to do this?National Notary Association26 Mar 2015Hello Monique. A signer from New Jersey could bring a document to you and have you notarize it within the borders of New York. However, you cannot travel to New Jersey to notarize a document there. Maria27 Mar 2015Hi I am a notary in Texas and currently live in Mexico, a co workers needs something notarized for the state of texas. Buit we are currently in a foreign country. May I still notarize?National Notary Association27 Mar 2015Hello. No, I'm sorry, but Texas does not authorize Notaries to perform their duties outside the borders of the state.Jessica30 Mar 2015I am getting married in married, but I live in pa, the marriage application states its needs to be signed by an official who can issue marriage licenses in my area. Does a notary count? Can they sign it, instead of going to the county courthouse?National Notary Association01 Apr 2015Hello Jessica. Notaries in Pennsylvania are not authorized to issue marriage licenses.Tu30 Mar 2015I am NJ Notary and work in NY. Is it true that a NJ notary is permitted to notarize documents in Manhanttan? If yes, please provide the rule permitting. Thank you.National Notary Association01 Apr 2015Hello. A New Jersey commission only permits you to notarize within the borders of the state of New Jersey. However, if you have an office or place of business in New York state, you may apply for a New York Notary commission that would permit you to notarize within the borders of New York. If you need assistance or information about becoming a New York Notary, you can contact our Customer Care team at 1-800-876-6827 or services@NationalNotary.org.Matt31 Mar 2015I am executor of my brother's estate. I live in NY, he lived in Pennsylvania. As executor I am authorized to sell his vehicles on behalf of the estate. The PA title for his car requires a notarized signature to sell. Do I need to travel to PA to have a PA notarize my signature, or can I use a NY notary?National Notary Association01 Apr 2015Hello Matt. We're sorry, but we can't answer legal questions regarding the disposition of a deceased individual's estate. Any such questions should be directed to a qualified attorney.Ben11 Apr 2015So I had a document e-notarized by a Virginia notary for a document i'm using for Texas, will it be valid?National Notary Association14 Apr 2015Hi Ben. Generally, a document that is notarized in compliance with its origin state's laws is acceptable if sent to another state. However, without knowing more about the specific details of the document in question, it's impossible to be sure if another issue might lead to the document being rejected. For example, the document is a real property document and the county it is sent to doesn’t have an electronic recording system, it may present challenges. Or the particular agency relying on the document may be more comfortable with a paper email@example.com Apr 2015Can a Texas Notary notarize a Colorado Medical Power of Attorney and a Colorado Durable Power of Attorney?National Notary Association16 Apr 2015Hi Beth. You may notarize a document prepared in another state. However, the signer would need to personally appear before you in your state (in this case, Texas), and you would need to follow all of your state's rules regarding notarization, including how to identify the signer, the notarial certificate wording used, etc. Bridget Mills25 Apr 2015I'm buying a truck in PA that will be title/registered it in Maryland. Can a MD Notary notarize a document in PA that will be filed in MD?National Notary Association27 Apr 2015Hello Bridget. No, Maryland Notaries may not travel to notarize documents in Pennsylvania-only within the borders of Maryland. Joann Roberts27 Apr 2015In the Q&A section of the N.N.A , why isn't the N.N.A answering the questions with,"yes, that is correct or "no, the is incorrect & then give the reason. I am reading through peoples questions & reading the N.N.A. answer & some answers are unclear to me. The explanation by the N.N.A is given but one has to dissect it. I think a firm yes or no at the beginning of each explanation would give readers a better learning advantage. I am trying to learn as much as possible before I become an active Notary & although the information provided is good, I think it could be better with more conviction at the beginning of an explanation. thank youShirley02 May 2015I am a Mass Notary who is planning to move to New York. Can I notarize documents in New York?National Notary Association04 May 2015Hello Shirley. You cannot notarize documents in the state of New York with a Massachusetts commission. In order to notarize documents after you move to New York, you will need to apply for a New York Notary commission. More information is available from the NY Department of State here http://www.dos.ny.gov/licensing/notary/notary.html or you can get assistance applying for your commission from the NNA's Customer Care team at 1-800-876-6827 or www.NationalNotary.org.Jesse05 May 2015I need a document notarized with me and my 3 siblings' signatures...3 of us live in LA but the fourth lives in WA. Can she get her signature notarized there and then we do our here?National Notary Association05 May 2015Hello. Yes, it is a common practice to have one person's signature on a document notarized in one location, and then have other people's signatures on the document notarized separately at another location.Sara J07 May 2015Hello. I need to write a notarized letter to my bank in Maryland that I wish to close my bank accounts; however I now live in Utah. Can I have either a Maryland or Utah resident notarize this as long as they do it in their respective state?National Notary Association08 May 2015Hello Sara. You can have your signature notarized in either state, but you would have to appear personally before the Notary in order to do so. You would not be able to send the signed document to another state to have your signature notarized outside your presence.Tommy Davis08 May 2015I am a Notary for the state of SC if I move to GA how can I obtain my GA notary certificate or can I transfer it?National Notary Association08 May 2015Hello Tommy. You can't transfer a Notary commission between states. You would need to resign your SC commission, then apply for a GA commission through the Clerk of the Superior Court's office for the appropriate county in Georgia. A list of county offices is available at www.gscca.org/clerks/.Tina12 May 2015I am a Notary for the state of Pennsylvania. My cousin need to notary her certificate and she is holding NJ driver's license. Can I notarize document in NJ?National Notary Association12 May 2015Hello. No, Pennsylvania Notaries may only notarize within the borders of PA.Bill13 May 2015I am a Virginia resident but work in Washington, DC. Can I have a DC notary in my office notarize a will to be filed in VA?National Notary Association14 May 2015Hello. You can have your signature on a document notarized by a Notary commissioned in Washington, DC, provided that you appear in person before the Notary in DC and follow all other requirements of DC Notary law. Bill14 May 2015I live in Arizona and we are trying to get my step son his learners permit. Application has been signed and notarized by a Louisiana public notary. Father lives in Louisiana and since Louisiana does not use a seal or permit they will not accept. They keep telling me it has to have a seal or stamp. Do states not honor other states Public Notary requirements?National Notary Association14 May 2015Hi Bill. Normally government agencies will accept a document notarized in another state, provided it meets all of that state's notarial law requirements. Louisiana does not require its Notaries to use seals, though some choose to do so. If the agency in question won't accept the notarized document without a seal, you could send the application back to Louisiana and see if another Notary who uses a seal could notarize the signature a second time. Another option would be to contact the Louisiana Secretary of State's office to find out if you can send the notarized document to them to attach a certificate of authentication confirming the Notary's status. This costs $20 and you can reach the LA Secretary of State's office at 1-225-922-0330. Please aware that if you decide to go with this option, processing and returning the document to you may take some time.Heidi22 May 2015Can my sister become a notary in New York and Marry my fiancé and I in Florida?National Notary Association26 May 2015Hello Heidi. No, I'm sorry, but Notaries commissioned in New York are not authorized to perform marriage ceremonies. You would need a Notary commissioned in Florida to perform the ceremony, as Florida Notaries are authorized to solemnize marriages in the state.ivanna26 May 2015i was born in California but now live in New Jersey. I need a notarized sworn statement to get my birth certificate for a passport. Do i need someone in California to do it, or can i find someone here in New Jersey to notarize my papers?National Notary Association28 May 2015Hi Ivanna. You would need to be physically present to have a sworn statement notarized, so your best option would be to contact a New Jersey Notary.Kelli31 May 2015I live in Arizona, and I have a vehicle power of attorney from my husband that needs to be signed- my cousin lives in Texas and wants to know if they can notarize the document for me?National Notary Association01 Jun 2015Hello. In order for the signature on the document to be notarized, the signer would need to appear in person before the Notary. alred souma31 May 2015I have a last will and testament notorized in New Hampshire. I recently moved to Florida. Do I have to have the document notorized in floridaNational Notary Association01 Jun 2015Hello. Any questions regarding legal requirements for a last will and testament need to be answered by a qualified attorney.Yani 02 Jun 2015I am currently a notary in NY but will be moving to FL. I will be getting a new FL notary license as I know that I will need it. My question to you is... if I am in FL and have to notarize something to be sent to NY (for my company which will still have an office in NY) am I able to use my Florida Seal (provided that the person signs in front of me)?National Notary Association04 Jun 2015Hello. Once you are commissioned as a Florida Notary, there's no problem with you notarizing documents in Florida that were prepared in another state or that are being sent to another state, provided all requirements for notarization under Florida law are met. However, you won't be able to notarize documents in Florida until you receive your FL commission and seal. Michelle11 Jun 2015Hello I moved to Tampa Florida from Michigan. Would I have to go through the whole process again or can my commission be switched? Thanks in advanceNational Notary Association11 Jun 2015Hello. You will need to resign your Michigan commission and apply for a Florida Notary commission to serve as a Notary in Florida.Jennifer 13 Jun 2015Hello, We ran an ad in a local paper about an auction. It ran in Florida and the document from the newspaper has an Ohio notary seal. Should it not have been notarized by a Florida notary? (It is a Jurat.)National Notary Association17 Jun 2015Hello Jennifer. It's permissible to have a document notarized in a different state, but only if the signer appears in person before the Notary and follows all of the state's Notary laws for the notarization. You should contact the organization that had the document notarized if you have questions about why they chose to use an out-of-state Notary.DEnnis Biondo16 Jun 2015As a Notary in PA, am i allowed to Notarize NJ documents. such as affidavits, letters or receipt of letter, simple ID letters etc? Thank youNational Notary Association16 Jun 2015Hello. You may notarize a document originally prepared in any state, but the signer must appear before you physically and the notarization must take place within the borders of Pennsylvania.Warren albin18 Jun 2015I am a notary and a resident in NC I have to visit my mother in NY to notorize her signature for a legal form. Can I do that when I am not in NCNational Notary Association22 Jun 2015Hello. No, I'm sorry but you may not notarize documents outside of your state.Jon Stuart19 Jun 2015I am buying a truck out of PA and i live in NY the title needs to be signed by a notery. can a NY notery sign it or do i have to have a PA notery sign it?National Notary Association22 Jun 2015Hello. For that information, please contact the New York Department of Motor Vehicles for instructions: http://dmv.ny.govAllen22 Jun 2015Hello! My parents own a house in Virginia, I am a resident of New York. I was asked to sell their house, can they notarize me in NY and will it work in Virginia? ThanksNational Notary Association07 Jul 2015Hello. Your parents should contact their real estate agent or a qualified real estate attorney to find out if this is acceptable for the transaction.Allen22 Jun 2015Hello! My parents own a house in Virginia, I am a resident of New York. I was asked to sell their house, can they notarize me in NY and will it work in Virginia? ThanksNational Notary Association22 Jun 2015Hello. You can have your signature notarized in New York, provided you appear before the Notary in person within the borders of New York and meet all other requirements of NY Notary law. To find out if there would be any issues with this notarization being accepted for a particular transaction, you need to contact a qualified professional authorized to advise you regarding the transaction (such as an attorney or real estate profesional) or the agency that will receive the notarized document.jay23 Jun 2015i just bought a car in ny but it's from p.a. ... can a NY notary stamp the p.a. title?National Notary Association07 Jul 2015Hello. You would need to contact the receiving agency to find out if they will accept the out-of-state notarization or not.Alicia29 Jun 2015I'm a New York Notary, can I notarize a Declaration of Covenant and Restrictions Agreement for a Homeowner's Association for someone that lives in New York but the Covenant is for their property in North Carolina?National Notary Association07 Jul 2015Hello. There is nothing preventing you from notarizing the document provided you follow all your state's laws. However, the receiving agency can still choose to reject the document even if it is lawfully notarized in your state. It is the signer's responsibility to find out if the receiving agency will accept the notarization.bill07 Jul 2015someone is asking me to notarize a florida document in new york, the document says it requires a seal. but new york does not require a seal which is why i don't have one. can i still notarize?National Notary Association07 Jul 2015Hello. There is nothing preventing you from notarizing the document, provided you follow your state's laws. However, this does not guarantee that the document will be accepted by the receiving agency. It is the signer's responsibility to find out if the receiving agency will accept a notarization from a state that does not require use of a seal.Boni07 Jul 2015I am in Texas and a Texas resident would like for me to notarize a Missouri Department of Revenue Motor Vehicle Bureau Power of Attorney Document...can I do it in my state, or does he need to do it in Missouri?National Notary Association08 Jul 2015Hello. For you to notarize the signature on the document, the notarization would have to take place in Texas with the signer physically present before you, and comply with all TX Notary laws. The signer would have to contact the receiving agency to ask whether or not the agency will accept an out-of-state notarization on the document.Rose08 Jul 2015Hi, I am a NJ Notary can I notarize a document for a real estate transaction in South Carolina?National Notary Association08 Jul 2015Hello. Any notarizations you perform must take place within the borders of your state with the signer physically present and follow NJ Notary law.Joe08 Jul 2015I am a Notary in New Jersey. May I notarize a document that is to be recorded in Pennsylvania?National Notary Association08 Jul 2015Hello. Yes you may, but the signer would have to appear in person before you within the borders of New Jersey and you would have to follow New Jersey law when notarizing the signature.Krystal10 Jul 2015I am a Pa resident previously working in Pa with a Pa notary. I am now still a Pa resident but working In NJ. How do I become a NJ notary? Do I just resign my PA notary and start completely from scratch in NJ? Or is it easier for me to become a notary in another state since I am already a notary in Pa?National Notary Association13 Jul 2015Hello. Residents of states adjoining New Jersey may apply for a NJ Notary commission if they maintain an office or are regularly employed in NJ, so you may apply to serve as a NJ Notary without resigning your PA Notary commission. Holding a PA commission does not affect the NJ commissioning process.Lirio13 Jul 2015Hello, I am a NY notary and have been asked to notarize a NY document for attendance to a NY school and the signer lives in Brazil. Can I still notarize this document without their presence?National Notary Association13 Jul 2015Hello. No, I'm sorry, you may notDanielle14 Jul 2015My roommate recently moved out of state. She didn't change the name on the internet bill, and we were sent a form. IT requires notarization, however she no longer lives in state to be present. Would we have to have the form notarized twice, for when we each sign? Or can one person have it notarized?National Notary Association15 Jul 2015Hello. You will need to contact the agency that sent the bill to ask their preferences regarding notarization.Jennifer15 Jul 2015I'm a notary in Massachusetts can i notarize a document for the state of Florida, for someone who is a resident of New HampshireNational Notary Association15 Jul 2015Hello. Yes, but the signer would need to personally appear before you in Massachusetts, and the notarization would have to meet all requirements of MA Notary law.Kelli15 Jul 2015I am a Notary in the State of New Jersey. Can I notarize a loan document (bank out of Pennsylvania) for a co-worker who lives in Pennsylvania?National Notary Association20 Jul 2015Hello. Only if the signer physically appears before you in New Jersey for the notarization.Becky21 Jul 2015If I become a notary in the state of Indiana would I be able to notarize in the state of Texas.National Notary Association28 Jul 2015Hello. No, only within the borders of Texas.Tryston21 Jul 2015Can I notorize a document for my husbands aunt for the selling of land in WV if I am a notary in MD?National Notary Association28 Jul 2015Hello. Maryland Notaries cannot notarize outside the borders of their state, so the signer would have to personally appear before you within the borders of Maryland. While not expressly prohibited by law, the state Handbook for Notaries Public recommends against notarizing for relatives: "...to minimize personal involvement, notaries should refrain from performing official acts for members of their immediate families, even though not ordinarily under a legal duty to refrain."Lori Koblanski29 Jul 2015My husband works in NJ during the week but lives in NY. He needs to have a document notarized. Can the notary at his job notarized a document for him even though his residence is in New York?National Notary Association30 Jul 2015Yes, provided he appears before the Notary in person and the notarization meets all the requirements of New Jersey law.Amber Solomon29 Jul 2015If I am in Colorado and need to notarize a contract with a second party over a vehicle in Missouri, how do I do that?National Notary Association30 Jul 2015Hello. I'm sorry but we can't advise you with legal advice regarding contracts. You would need to contact an attorney for assistance. Ms. Johnnie M.30 Jul 2015I was a resident in South Carolina when I got my notary and have now moved to North Carolina. Can I still notarize documents in North Carolina? Or do I need to be (physically) in South Carolina to notarize things?National Notary Association30 Jul 2015Hello. No, you cannot notarize documents in North Carolina or retain a South Carolina Notary commission. South Carolina requires Notaries to be registered voters in the state to hold a commission. You will need to resign your SC commission and apply for a new commission in North Carolina to resume duties as a Notary. Jeremiah03 Aug 2015I have obtained a notary certificate in Arizona. I will be moving to California in a few months. Can I transfer my certificate or do I have to go through the process again? How many states can you be certified in at the same time?National Notary Association03 Aug 2015Hello. Notary commissions are not transferable. You would need to resign your CA commission and re-apply when you move to Arizona. There is no set number of Notary commissions a person may hold because commissioning restrictions are set by each state individually. State residency requirements for a Notary commission vary. Some states only allow residents to apply for a commission. Others permit individuals living out-of-state to apply for commissions, but may limit applications to residents of bordering states or persons who have a place of business in the commissioning state. Sean04 Aug 2015Hi, My client is in Texas. She needs to have a document prepared in (and to be recorded in) Pennsylvania notarized. Will she be able to have a TX notary notarize the document, and then will that be a legal notarization for recording in Pennsylvania? Thank you!National Notary Association04 Aug 2015Hello. In order for a TX Notary to notarize the document, the signer would have to appear in person before the Notary within the borders of TX and the notarization would have to meet all requirements of TX law. The signer should contact the receiving agency in PA prior to the notarization to ask if the agency will accept an out-of-state notarization.Timothy Mann05 Aug 2015I live in Oregon. I received a charge by a police officer, but it was signed by another person "for (the officers name)". Is that legal, ethical or whatever?? Thanks in advance!-National Notary Association07 Aug 2015Hello. I'm sorry, but that's a legal question rather than a notarization issue. You would need to consult with an attorney to answer this question.Javier07 Aug 2015I’m a Virginia Notary and permanently work in Virginia, but frequently work at our Maryland office since its close in distance. As a VA Notary, can I notarize while temporarily working at our Maryland office? Thanks.National Notary Association07 Aug 2015Hello. Virginia Notaries may notarize a traditional paper document outside the state's borders only if the document is intended to be used in the Commonwealth of Virginia or by the U.S. federal government. Otherwise, a traditional paper document must be notarized within Virginia's borders. The Commonwealth of Virginia has separate rules for becoming an electronic Notary and notarizing electronic documents. For more information on Virginia eNotarizations, please see https://commonwealth.virginia.gov/official-documents/notary-commissions/. Javier07 Aug 2015I’m a Virginia Notary and permanently work in Virginia, but frequently work at our Maryland office since its close in distance. As a VA Notary, can I notarize while temporarily working at our Maryland office? Thanks.National Notary Association11 Aug 2015Hello. Virginia Notaries may only notarize documents outside of Virginia if the document is intended to be used in Virginia or by the U.S. government. (COV 47.1-13[B]).Rosemary Khosrovani11 Aug 2015I am a Notary in Massachusetts. May I notarize a document that is to be recorded in Rhode Island?National Notary Association11 Aug 2015Hello. Yes, provided the signer appears in person before you in Massachusetts and all other requirements of MA law are met for the notarial act. Please note that it is the signer's responsibility to confirm whether or not the receiving agency will accept a document notarized in a different state.Rebecca Brown12 Aug 2015I've just moved and my notary license is still active. Can I transfer my notary powers from state to state?National Notary Association12 Aug 2015Hello. No, I'm afraid Notary commissions do not transfer between states. You would need to resign your previous commission and apply for a new one.Joanne 19 Aug 2015I am a Baltimore County, Maryland Notary. Can I notarize documents in Virginia or DCNational Notary Association20 Aug 2015Hello. No, only within the borders of Maryland.Melissa21 Aug 2015I am a NY notary and a friend of mine, who is a NY resident, has to have documents notarized that has to be sent overseas. Am I allowed to notarize this document?National Notary Association21 Aug 2015Hello. Yes, provided the notarial act requested meets all requirements of your state's Notary laws. Rachel25 Aug 2015I live in Ohio, and I was wondering if I typed a document up and had my boyfriend's aunt sign it, would it be legal? Would it still count in court?National Notary Association25 Aug 2015Hello. That's a legal question that would have to be answered by a qualified attorney.Geri rose26 Aug 2015My best friend is wanting to send her son love with me she lives in fl and I love in va can we get a power of attorney notarized in both states or do we both need to be presant when notaring the papersNational Notary Association26 Aug 2015Hello. I'm sorry, but any questions regarding whether you can use a power of attorney for a document related to a minor's residence would be legal questions that we aren't authorized to answer. You would need to speak with a qualified attorney about this. chelesea j bartow/stotts28 Aug 2015i am a wyoming notary and my i was asked to notarize a will for some people who live in the state of oklahoma am i allowed to do that?National Notary Association01 Sep 2015Hello. Yes, you may notarize a document prepared in another state but the signers would need to appear before you in person in Wyoming, provide you with specific instructions as to what type of notarial act they need and the notarization would have to meet all requirements of Wyoming notarial law. Adrienne Martin01 Sep 2015Hello. I live in Virginia, and I am trying to fill out paperwork that will be filed in Florida. Will the paperwork be accepted if it is notarized here in Virginia instead of Florida?National Notary Association02 Sep 2015Hello Adrienne. That depends on the agency in Florida who is receiving the documents-it's their choice. If the signer has any concerns about this, the signer should contact the receiving agency to find out if there will be any issues with an out-of-state notarization.Angie01 Sep 2015As a notary for the state of WV, can I notarize documents in the state of Ohio?National Notary Association02 Sep 2015Hello. No, you may only notarize within the borders of West Virginia.Laura02 Sep 2015I am a notary in the State of Ohio and have moved to Indiana. Can I transfer my notary to Indiana, or do I have to start at the beginning and go thru the process all over?National Notary Association03 Sep 2015Hello. No, Notary commissions are not transferable between states. You would have to apply for a new commission in Indiana.Giana07 Sep 2015I am a notary in Florida and someone wants me to notarize a resignation of a will for her Aunt who lives in North Carolina, is this possible??National Notary Association09 Sep 2015Hello. A Florida Notary can only notarize within the boundaries of the state. The signer would have to bring the document and appear before you in person in Florida.Mike09 Sep 2015I'm in Pennsylvania. I want to bid a project in New York State and the bid docs call for a NYS Notary. Do you think I could find a NYS licensed Notary in Wilkes-Barre or Scranton, PA?National Notary Association09 Sep 2015Hello. No, you would have to go to New York in order to have an NY-commissioned Notary notarize your documents. A NY-commissioned Notary may only perform duties within the boundaries of the state.Sara10 Sep 2015I'm commisioned in NC. I traveled to see family in PA. Am I able to notorize a document while in PA?Hello.10 Sep 2015Hello. No, you may only notarize within the borders of North Carolina. Sara10 Sep 2015I'm commisioned in NC. I traveled to see family in PA. Am I able to notorize a document while in PA?National Notary Association14 Sep 2015Hello. No, North Carolina Notaries may only notarize within the borders of their own state.Joanne Carlton14 Sep 2015I am a notary in RI...can I notarize a Massachusetts document for someone if they come to me??National Notary Association14 Sep 2015Hello. Yes, provided that the notarization requested meets all requirements of Rhode Island law.Katharine H15 Sep 2015I am a GA notary. A friend who lives in GA is buying a piece of land in TN from my father, who also lives in TN. If both people are in GA when they sign a promisory note, can I notarize the document? Thank youNational Notary Association15 Sep 2015Hello. The signers should contact a real estate attorney to find out if the document requires notarization and if there are any special instructions before you notarize. Susan16 Sep 2015If a RI resident and notary takes a job in MA, can they become a Non-Resident MA notary?National Notary Association16 Sep 2015Hello. Yes, out-of-state residents who conduct business on a regular basis within Massachusetts may apply for a Notary commission there.Eve Sierra 21 Sep 2015Hello, I have been a notary in Florida for 26 years and I am planning to move to Massachusetts soon. Is there some kind of reciprocity or do I need to apply for a Mass notary and let my FL one lapse? The FL one is coming due soon. Thank you for your help! EveNational Notary Association21 Sep 2015Hello. No, there's no commission reciprocity. You would need to resign your FL commission and apply for a new commission when you relocate to MA.sarah24 Sep 2015I am a CT notary, can I notarize in NY? I work in both states and live in CT.National Notary Association24 Sep 2015Hello. No, CT Notaries may not notarize outside the state. The only exception is that attorneys admitted to the CT bar may notarize acknowledgments of any instrument pertaining to real property located in Connecticut or a power of attorney outside the state. (CGS 1-30, 1-31 and 1-31a)Marilyn25 Sep 2015Can a IL Notary notarize a document for family member in Ky.National Notary Association25 Sep 2015Hello. The signer would have to appear before you in person in Illinois and the notarization would have to meet all requirements of IL law.Sam02 Oct 2015Is it true that a stamp is acceptable for documents filed in your state, and that seals are required if the document is being filed out of state? Just looking for clarification. Thanks! (I'm in NY if it is state specific)National Notary Association02 Oct 2015Hello. The term "seal" can refer either to an ink stamp or an embosser. In New York,Notaries are not required to use either an ink stamp and embosser when notarizing. However, you are required to print, typewrite or stamp in black ink the following information beneath your signature on the notarial certificate: Your name; "Notary Public State of New York"; the name of the county where you originally qualified for your commission; your commission expiration date; and wherever required the county where your official certificate of character is filed. (Executive Law Section 137)Jane Yu05 Oct 2015I am a NJ resident, can I have my Will notarized by a NY state Notary. Thanks.National Notary Association05 Oct 2015Hello. We're sorry, but advice on the prepration of a will is a legal question we're not authorized to answer. Because the requirements for individual wills can be complex and can be affected by many factors, you should contact an attorney for assistance in determining if your will can or should be notarized. Adriana06 Oct 2015I am a notary in California, at my work we deal with a lot of documents from other States that require notarization-do I need to substitute my Notary acknowledgment or can I use the Notary acknowledgment/verbiage on the out of state document?National Notary Association13 Oct 2015You can only use out-of-state acknowledgment wording if the document will be filed outside California and the wording does not asked you to do anything prohibited under CA law. For more details, please see this article: http://www.nationalnotary.org/notary-bulletin/blog/2015/02/q-a-how-to-ca-notary-wordingMelissa07 Oct 2015I am a notary in the state of Florida can I notarize divorce papers?National Notary Association08 Oct 2015Hello. Yes, provided the notarial act requested by the signer is permitted under Florida law and meets all state requirements for notarization.Leave a Comment Required * Name * Email *(for verfication purposes only) Comment * Enter the text shown in this image *(text is case sensitive)All comments are reviewed and if approved, will display.