Your Cookies are Disabled! You must have cookies enabled to access secure areas of our website. Learn more.

Notary Bulletin

Hotline Tip: Can I Notarize Documents That Will Be Recorded In Another State?

NNA Hotline Tips For NotariesAs a Virginia Notary, am I able to notarize a document that will be recorded in another state, such as North Carolina? - L.U., Woodbridge, Virginia

A Virginia Notary may notarize documents that are recorded across state borders, as is true for notarizations performed in any state. It doesn’t matter where the documents will be filed, as long as the notarization you perform is within your jurisdiction and you follow the laws of the state where you are commissioned.

 

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

Comments

Add your comment

Danisha Reed

31 Jul 2014

Hi I am a South Carolina Notary can I Notorize for the entire state of South Carolina.

National Notary Association

31 Jul 2014

Hi Danisha, thank you for your question. South Carolina Notaries have statewide jurisdiction, so you may notarize anywhere within the state's borders. Have a great day.

Whitney

30 Jul 2014

I am a notary in New York. My cousin lives in Florida. He asked if I can notarize his marriage license. Can I?

National Notary Association

31 Jul 2014

Hello Whitney, Thank you for your question. You didn't specify what kind of notarization your cousin is asking for, but there are a couple of possible issues based on the situation you describe. First, if your cousin wants a copy certification done, New York does not permit copy certification, either directly or by document custodian, for vital records such as birth, marriage and death certificates. Second, though some New York residents may qualify for a commission in Connecticut or New Jersey, a New York Notary does not have jurisdiction to notarize documents in the state of Florida. Any notarial act your cousin requested would have to be permitted and take place within New York's borders. Since it sounds like there may be additional complications regarding this request, I would suggest that you contact our Hotline counselors at hotline@nationalnotary.org with additional details and ask if they can provide further guidance for you. I hope this information helps you. Have a great day.

Denise Griffith

27 Jul 2014

I'm a notary in Massachusetts and a friend ends up in Connecticut at hospital waiting for emergency surgery but needs a proxy notarized...can I do it?

National Notary Association

28 Jul 2014

Hi Denise, thank you for your question. I'm sorry, but Massachusetts only permits its Notaries to notarize documents within the borders of the state-you may not travel to notarize a document in Connecticut. Your friend would have to ask a Connecticut Notary for assistance.

Brenda

21 Jul 2014

I am a Notary in South Carolina. May I notarize a document that is to be recorded in Virginia.

National Notary Association

22 Jul 2014

Hello Brenda, thank you for your question. As the hotline tip above states, it doesn’t matter where the documents will be filed, as long as the notarization you perform is within your jurisdiction and you follow the laws of the state where you are commissioned.

Leave a Comment

Required *

All comments are reviewed and if approved, will display.