Notary Bulletin Hotline Tip: Are Notaries Required to Keep Copies of the Documents they Notarize? By NNA Staff on April 20, 2011 in Hotline Tips Are Notaries Required to Keep Copies of the Documents they Notarize? -- L.M., Thousand Oaks, California Since documents often contain sensitive information (private letters, business information, identification numbers), a Notary could be held liable for damages if the signer proved his or her privacy was compromised by copies of the signer’s paperwork. If a Notary is concerned about keeping a record of notarial acts, the proper way to accomplish this, even if it is not a state requirement, is to keep a journal. Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST Email Share CommentsAdd your commentM Khonsari26 Jan 2015Will you be redoing your acknowledgment forms to reflect the customer disclosure that is now required?National Notary Association29 Jan 2015Hello, If you're referring to the new CA certificate wording law, we have updated our CA certificates to include the new wording. They are available for purchase here: http://www.nationalnotary.org/california/supplies/notary-certificates. NNA members can also download the new wording at no charge at: https://www.nationalnotary.org/my-nna/member-benefits/downloadable-notary-certificate-formsLeave a Comment Required * Name * Email *(for verfication purposes only) Comment * Enter the text shown in this image *(text is case sensitive)All comments are reviewed and if approved, will display.