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Notary Bulletin

Hotline Tip: Are Notaries Required to Keep Copies of the Documents they Notarize?

NNA Hotline Tips For NotariesAre Notaries Required to Keep Copies of the Documents they Notarize?
-- L.M., Thousand Oaks, California

Since documents often contain sensitive information (private letters, business information, identification numbers), a Notary could be held liable for damages if the signer proved his or her privacy was compromised by copies of the signer’s paperwork. If a Notary is concerned about keeping a record of notarial acts, the proper way to accomplish this, even if it is not a state requirement, is to keep a journal.

 

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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