Notary Bulletin

To America's Notaries

(In light of recent national media events involving Notaries, the following important reminders are offered. - Editor)

To America's Notaries
Important Reminders From The
National Notary Association

© October 10, 2010
  1. Always follow state law that requires the signer to always be in your physical presence when you notarize.
  2. Always obtain proper identification -- including a photo and physical description of the signer.
  3. Always make a complete record of your notarial act -- including the signature of the signer in your journal.
  4. Always ask for a thumbprint of the signer in your journal to help protect against imposture.
  5. Always be assured that the signer is not being coerced and is willingly signing the documents you notarize.
  6. Always properly attach a Notary certificate -- if wording is not already printed on the document -- and accurately complete and sign the acknowledgment or jurat certificate.
  7. Always notarize only those documents that are complete (no blanks).
  8. Always use a seal when you notarize.
  9. Always refrain from giving legal advice.
  10. Always remember that, as a Notary Public, you are a public official accountable in your notarizations to the state -- and to no one else, including your employer.

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

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