Notary Bulletin

Hotline Tip: Notarizing Unclear Documents - Yes Or No?

A signer brought in an affidavit ballot saying he believed it required notarization, but he wasn’t certain. Should I perform this notarization? – K.H., New York, NY

Check the document to see if it contains a notarial certificate, and, if it does, you may proceed to notarize the document. You are not responsible — nor are you authorized — to determine whether or not a certain document requires notarization; that is the responsibility of the signer. If a signer is requesting any particular document be notarized, you may proceed without questioning the signer’s certainty of whether or not the document requires notarization.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

Additional Resources:
For answers to your questions, contact the NNA Hotline.
The NNAs library of free Webinars covers many common issues,

Related Articles:
Proper Notarial Practices Essential To Integrity Of Election-Related Documents

Court Cases Highlight The Importance Of Proper Notarizations in Democratic Process

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

(888) 876-0827

Monday through Friday:
5 a.m. to 7 p.m. PST

Saturdays: 5 a.m. to 5 p.m. PST

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