Show up prepared for every signing with these Notary Signing Agent supplies. From required Notary tools to loan signing essentials, these items help you stay compliant, organized, and professional.
Core Notary Supplies
Accurate and compliant notarizations depend on having these required tools at every appointment.
1. Notary Stamp: Authenticate every notarization by applying your official stamp to documents.
2. Notary Journal: Record each notarization at the time of signing to protect yourself if questioned later.
3. Notarial Certificates: Have the correct notarial wording when documents are missing the certificate.
Loan Signing Supplies
These supplies support the preparation, execution, and return of complete loan document packages.
1. Black & Blue Pens: Bring extra pens, as loan packages often require multiple signatures.
2. Sticky Notes or Sign Tabs: Flag signature, initial, and date lines in advance for a more streamlined appointment.
3. Document Clips or Folders: Separate and organize documents before, during, and after the signing to stay organized.
4. Dual-Tray Laser Printer: Save time by printing letter and legal documents together without switching paper.
5. High-Speed Scanner: Scan and send completed documents immediately after the signing when required.
Mobile Notary Tools
Working on the go requires tools that keep you connected and running on schedule.
1. Reliable Laptop or Tablet: Access documents, review instructions, and stay in touch with clients from anywhere.
2. Mobile Hotspot or Internet Access: Send completed documents and stay on schedule with a stable connection.
3. GPS or Navigation App: Arrive on time by using real-time navigation to adjust routes as conditions change.
4. Portable Power Bank & Chargers: Stay productive by keeping your devices charged and ready throughout the day.
5. Professional Bag or Case: Carry and organize your supplies securely for easy access at each appointment.
Identity Verification & Security
Proper identification and document handling practices are key to compliant and secure notarizations.
1. Acceptable ID Reference Guide: Check IDs against state guidelines to confirm identity and ensure compliance.
2. Personal Protective Supplies: Use items like hand sanitizer or wipes for a clean signing environment.
3. Secure Storage for Documents: Store documents in a protected space to prevent loss or unauthorized access.
Business & Branding
Consistent, professional processes help generate repeat business and new opportunities.
1. Business Cards: Make it easy for clients to contact and refer you after the signing.
2. Appointment Confirmations: Set clear expectations ahead of time to reduce no-shows and ensure signers are ready.
3. Invoices & Receipts: Get paid faster by providing clear documentation for every completed signing.
4. Marketing Materials or Website: Generate more signing opportunities by making it easy for clients to find and hire you.
Some states may also require additional items, such as a surety bond, E&O insurance policy, or thumbprinter for certain notarizations. Check your state’s Notary requirements to ensure you remain compliant before accepting assignments.