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How to Use Your Notary Seal Stamp

How to use your seal stamp

Please read the following instructions carefully to maximize the life of your stamp and to ensure its optimum performance.

Using Your Stamp
Make sure your document is on a firm, flat surface for stamping. Stamping documents on stacks of paper, files or magazines may produce a legally unacceptable image on your document that may later be rejected.

  • Place the printing surface of your stamp flatly on your document
  • Hold your stamp with your thumb and fingers; do not press down with the palm of your hand
  • Quickly press and release

The image should CLEARLY show all the letters and numbers, the stamp border and the state seal, if included. Not recommended for onion skin or mylar documents.

Re-Inking Your Stamp
If you have a pre-inked stamp, use oil-based ink only when re-inking your stamp. Using any other type of ink may damage your stamp and cause your impression to bleed.
If you have a self-inking stamp, replacement ink cartridges should be used. This will ensure your stamp consistently delivers clean, uniform impressions every time. 

Cleaning Your Stamp
Apply and remove a piece of clear tape to the raised letter surface of your stamp to collect dust and dirt. If your stamp includes a removable cover, be sure to replace the cover immediately after using your stamp.

Warning: Your stamp is heat sensitive and must be stored at room temperature. Exposing your stamp to heat will cause damage and poor impressions. Keep exposed lettering from sharp surfaces.

Dannaye Robinson, NNA Showroom Associate, explains how to properly use your Notary seal stamp in the video below.

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