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How to Become a Remote Online Notary

Many Notaries have asked how they can apply to provide remote online notarization (RON) services. While specific procedures will differ from state to state, here are the general steps to follow if your state Notary laws authorize Notaries to perform RONs:

  1. You must meet your state’s qualifications. In some states, you must hold a commission as a traditional Notary Public before you apply to become a remote online Notary. In other states you may be able to apply for a Notary commission and an authorization to perform RONs at the same time.
  2. You must have an additional surety bond or E&O insurance policy to cover remote online notarizations (if required).
  3. You must complete any additional RON-specific testing or educational courses required by your state (if required).
  4. You must have the remote online Notary tools required by state law. This may include an electronic seal, electronic signature, electronic journal or RON technology platform compliant with your state statutes.
  5. You must apply or register with your state’s Notary regulating official to perform RONs. The application form may require you to indicate the specific platform or technology provider you will use.
  6. If your state requires it, you may need to submit evidence that you completed an educational course or passed an exam. You may also need to prove your surety bond or insurance policy.
  7. Pay the state’s application fees (if required).

Florida RON Process | Texas RON Process


How to Become a Remote Online Notary in Florida

Starting January 1, 2020 Florida Notaries may register to perform remote online notarizations (RONs). If you want to become a Florida remote online Notary, here are the steps you are required to take:

  1. You’ll need to meet state requirements before registering to perform RONs. Florida requires RON applicants to either hold an existing commission as a traditional Notary, civil law Notary or commissioner of deeds.
  2. Complete a classroom or online course from an approved vendor and get proof of completion. The course covers the duties, obligations and technology requirements for serving as an online Notary.
  3. Buy a $25,000 surety bond.
  4. Get a $25,000 errors and omissions insurance policy.
  5. Pay the $10 registration fee by check (payable to the Florida Department of State).
  6. Select a RON service provider that complies with Florida law.
  7. Complete the state’s registration form. Get it notarized.
  8. Mail your signed and sworn online Notary registration application to the Florida Department of State. You must include proof of your bond, your insurance policy, completion of your training course and the RON service provider you will be using.

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How To Become A Remote Online Notary In Texas

Starting January 1, 2020 Florida Notaries may register to perform remote online notarizations (RONs). If you want to become a Florida remote online Notary, here are the steps you are required to take:

  1. You’ll need to meet state requirements before getting an online Notary commission. In Texas, that means you must hold an existing commission as a traditional Notary.
  2. Get a digital certificate and electronic seal that meet state requirements.
  3. Make sure you have access to a third-party provider who can provide identity proofing and credential analysis of signers for your remote online notarizations.
  4. Follow the Texas RON application instructions on the Secretary of State’s website.
  5. Submit an online Notary commission application form using the TX Secretary of State’s electronic commissioning system.
  6. Upload your electronic seal in BPM, JPEG, PNG or TIF format.
  7. Sign the Statement of Officer form using your digital certificate.
  8. Pay the $50 application fee by credit card. A 2.7% convenience fee will also be charged.
  9. Within 3 business days, you’ll receive a reference number and an email regarding your application. Contact the TX Secretary of State’s office at 512-463-5705 if you don’t receive a response.

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