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How to Become a Remote Online Notary in Texas

As of July 1, 2018, Texas Notaries may register to perform remote online notarizations (RONs). If you want to become a TX online Notary, here are the steps you are required to take:

  1. Hold an existing commission as a traditional Notary Public.
  2. Make sure you have access to a technology system that provides identity proofing and credential analysis of signers and an electronic journal for your remote online notarizations.
  3. Complete the Texas RON application on the Secretary of State’s website. Sign the Statement of Officer form using your digital certificate and upload your electronic seal. The seal must be in BPM, JPEG, PNG or TIF format.
  4. Pay the $50 application fee by credit card. A 2.7% convenience fee will also be charged by the State. You’ll receive a reference number and an email regarding your application within 3 business days of submission. Contact the TX Secretary of State’s office at 512-463-5705 if you don’t receive a response.

In This Guide: Texas RON Requirements | About RON in Texas | Additional FAQs

Requirements to be a Remote Notary in Texas

In order to apply for authorization as a TX online Notary, you must first hold an existing commission as a traditional Notary Public in the Lone Star State. Traditional Notaries are required to be at least 18 years old and a legal resident of Texas with no conviction of a felony or a crime of moral turpitude.

Is training or an exam required to become a TX remote Notary?

No, Texas does not require a training course or an exam to apply for your online Notary commission.

What tools and technology do I need to perform remote online notarizations?

A computer, webcam, microphone and secure connection to the internet are all necessary to provide RON services. Your computer must be able to support two-way audio and visual communication. The Texas Secretary of State cannot recommend a list of approved third-party technology providers, but DocVerify, Notarize, NotaryCam, Pavaso, Safedocs and SIGNiX all offer end-to-end online notarization platforms that meet state requirements for virtual notarizations.

Texas remote online Notaries must also have a digital certificate containing their signature, an electronic seal and an electronic journal—all of which must be compliant with the RON provider of your choice.

Do I need another surety bond?

Texas does not require online Notaries to get a bond in addition to the $10,000 surety bond required for traditional commissions. The surety bond for traditional Notaries covers remote Notarial acts.

Why should I get an E&O insurance policy?

Unlike a surety bond, an errors and omissions (E&O) insurance policy protects you as a Notary Public. Mistakes happen, and an insurance policy can cover any mishaps that might occur during notarizations.

About Remote Online Notarization (RON) in Texas

Performing a notarization without the signer physically in front of you may be a new concept for Notaries and signers alike, but you’ll quickly learn how secure and convenient RONs can be.

Are online notarizations legal in Texas?

Yes, Texas Notaries Public who hold a separate commission as an online Notary are authorized to perform virtual notarizations remotely. On July 1, 2018, Texas became the third state to permit RON services.

How do online Notary services work?

In Texas online notarizations, the signer personally appears before the Notary Public in real-time using audio-video technology. The signer’s identity is verified using knowledge-based authentication (KBA) and credential analysis. While those two methods are handled by the RON platform, the online Notary must still ask to see ID credentials for the video recording. The Notary also needs to screen the signer for willingness and awareness before proceeding.

Once all of those steps are taken, they complete the notarization with the attachment of an electronic Notary seal and digital certificate. The Notary then records the online notarization in an electronic journal, and the video recording of the session is stored.

Commissioned online Notaries in Texas can perform remote notarizations for a signer in any physical location. However, the Notary must be physically located in the State of Texas at the time of the Notarial act.

What types of notarizations are permitted online?

Texas allows online Notaries to perform the same Notarial acts as traditional Notaries remotely, including:

  • Taking acknowledgments or proofs of written instruments
  • Protesting instruments permitted by law to be protested
  • Administering oaths
  • Taking depositions
  • Certifying copies of documents not recordable in the public records

Additional RON FAQs

Check out the information below for answers to commonly-asked questions about working as a remote Notary.

How much does it cost to become a TX online Notary?

The cost of becoming a remote online Notary in Texas ranges from below $100 to a few hundred dollars, depending on the companies you choose to work with and a variety of other factors. For example, you will need to pay the State’s $50 application fee and any sign-up fees associated with your preferred RON technology provider and the cost of your digital supplies like the eSeal and digital certificate.

The cost for you to maintain a $10,000 surety bond and recommended E&O insurance policy may vary depending on your credit history among other factors.

You may already have a computer, webcam and secure internet access set up at home, but if you don’t, you will need to factor that equipment into your startup costs.

How much can online Notaries charge in Texas?

According to the TX Secretary of State website, online Notaries may charge up to $25 per notarization on top of the regular Notary charges. For example, a remote Notary can charge a total of $31 to notarize the signature of a single signer, which breaks down to $25 for the online notarization and $6 for the regular Notary fee of notarizing a signature.

How long does it take to become a virtual Notary?

It can take up to 6 weeks to become a TX online Notary. Up to 4 of those weeks will be spent on the first step of the registration process: becoming a traditional Notary. The rest of the process can be done fairly quickly.

After you receive your commission as a traditional Notary Public, you will spend 1 day choosing a RON technology provider and getting your supplies, 1 day getting a quote for the recommended E&O policy and 1 day completing your application online. Then, you will need to upload a signed copy of the Statement of Officer form, upload your eSeal and pay the application fee.

How long will my remote Notary commission last?

Online Notary commissions run concurrently with traditional Notary Public commissions in Texas, meaning both will expire on the same day. To renew an online commission, you must first renew your traditional Notary commission.

Will RON services grow my TX Notary business?

Yes, becoming a remote online Notary and joining a RON platform can help your business grow exponentially. Your customer base is no longer limited to Texas residents when you're an online Notary. You may notarize for signers outside of the state border or anywhere else as long as you're physically located in Texas at the time of notarization.

You may also consider becoming a certified Notary Signing Agent (NSA). Getting your NSA certification can make you eligible to receive more RON assignments and ensures RON service providers you’ve passed a current background screening.

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