A guide to remote notarization providers for Notaries

Last updated: Jan 18, 2023

Remote online notarizations (RONs) marry the convenience, speed, and efficiency of the digital world with the integrity of centuries-old Notary best practices. RON allows Notaries the opportunity to earn income from performing notarizations without leaving home, and to even broaden their base by serving customers in other states or countries.

For many Notaries, the first question is “How do I get started?” To perform remote notarizations, many states require you to choose an approved platform provider that will give you the tools you will need. If you’re new to RON, you’re probably wondering how to find the RON platform that best suits your needs.

In this article, we will summarize the costs, benefits and services provided by 7 well-known remote notarization providers. The National Notary Bulletin reached out to each of these companies to answer the following questions:

Availability: In which states is your RON platform available to Notaries?
Sign-Up Costs: What fees do Notaries need to pay to use your RON platform?
Registration Requirements: Are there certain qualifications Notaries must meet to use your platform? Also, must Notaries use your RON platform exclusively for their work?
Hardware/Software: Are Notaries required to own a laptop, desktop computer or mobile device to use your system?
Records Storage: Does your company provide secure storage for Notary journals and audiovisual recordings?
Electronic Tools: Do you provide the Notary with an electronic seal or digital certificate?
Training/Support: Do you provide Notaries with training and technical support for remote notarizations?
RON Assignments: Do you provide RON assignments to Notaries?

Below is the information provided by each remote notarization provider. This is only a partial list of RON technology platforms available, and the NNA does not endorse any specific platform. Before selecting a remote notarization provider, you should confirm that their remote notarization platform complies with your state’s laws. The NNA’s online Knowledge Center has a summary available of all current state RON requirements.

BlueNotary

Website

Availability: Available in Alaska, Arizona, Colorado, Florida, Hawaii, Idaho, Kansas, Kentucky, Minnesota, Montana, Nevada, New Jersey, New York, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wyoming. With several states pending approval.

Sign-Up Costs: Free OR $27/month upgraded plan.

Registration Requirements: You must be a commissionned Notary to sign up.

Hardware/Software: None.

Records Storage: BlueNotary stores records and video recordings for up to 10 years in a secure database.

Electronic Tools: BlueNotary provides a Digital Signing Certificate and eSeal free of charge to use on the platform. Audio/video conferncing is built-in with no setup required. ID and Credential proofing is provided at no extra charge.

Training/Support: BlueNotary provides video and written tutorials and also provides a session simulator for training purposes. BlueNotary offers live chat support during normal business hours.

RON Assignments: Independent notaries can bring their own clients to the platform. As well, there is opportunity to provide service to clients sourced by BlueNotary.

Cyberize It

Website

Availability: Available in Alaska, Arizona, Colorado, Florida, Guam, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maryland, Michigan, Minnesota, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, Wyoming

Sign-Up Costs: • The monthly subscription cost is $39.99 and the yearly subscription is priced at $287.93. There are quarterly and semi-annual options, too. There’s also a fee per transaction. You can cancel your subscription at any time. Unused subscriptions are non-refundable.

Registration Requirements: • You must hold a current commission as a remote Notary in your state, provide proof of identification and have an Errors and Omissions (E&O) insurance policy of $10,000 or more.

Hardware/Software: • You must have access to a laptop or desktop computer. Both Windows and Macintosh operating systems are compatible.

Records Storage: • Cyberize It, LLC provides an e-journal program that you can customize to ensure you’re compliant with your state’s laws. The e-journal and the recorded video sessions are securely stored for 10 years. Regardless of your subscription status, you will have complete access to your records.

Electronic Tools: • Cyberize It, LLC includes an electronic seal. In certain states, you may be required to have an independently owned digital certificate. Notaries must get the digital certificate from third-party vendors like Identrust or Intesi Group.

Training/Support: • Cyberize It, LLC provides a comprehensive training program encompassing various aspects of online notarization. This program covers best practices, state laws, government bidding, and estate planning to ensure a thorough understanding of the online notarization process. They also offer marketing tools, assistance, and complete training on the platform. Technical support is available for non-urgent inquiries through email, while in-session support is provided 24/7 via text messaging.

RON Assignments:• Cyberize It, LLC has an in-platform board where signers post what they need and Notaries can claim the jobs directly. The availability varies based on factors such as the Notary's commissioning state or specific language skills required for a particular job. The board may also include witness requests, which are open to all Cyberize It Notaries and can be claimed at any time.

DocuSign

Website

Availability: See DocuSign’s online list of states.

Sign-Up Costs: One-time setup fee (varies based on technology and transaction requirements), plus $15 fee per signature notarized. Customers requesting a remote notarization can purchase use of DocuSign’s platform for a Notary selected by the customer. Once the fees are paid, the customer’s Notary can join the platform at no cost and participate in the remote notarization.

Registration Requirements: Please see DocuSign’s online starting instructions. DocuSign does not limit Notaries from using other competitors’ platforms.

Hardware/Software: A laptop, desktop, or mobile device with a working camera and microphone is required. Please also see DocuSign’s browser and Internet requirements.

Records Storage: DocuSign retains tamper-evident audio-visual recording and journal entries for the Notary for up to 10 years after the remote notarial act in compliance with state RON requirements. Notaries may access their records and download and retain them if needed according to state requirements.

Electronic Tools: If required, Notaries may purchase a digital certificate through IdenTrust.

Training/Support: DocuSign provides Notaries assistance with initial setup of their RON platform. Online reference documents and tutorial videos are available online to walk Notaries through the RON process. DocuSign provides a complimentary self-paced RON learning course. For an additional cost, live instructor-led workshops and custom training for specific professional fields are available.

RON Assignments: No.

eNotaryLog, LLC

Website

Availability: All states where RON is legal except Alabama and South Dakota, which are RIN-only states.

Sign-Up Costs: There is no fee to sign up and use eNotaryLog’s platform. A variable fee charged to the Notary for each completed Notary session/identity verification (Please contact company for additional details).

Registration Requirements: You must be a commissioned Notary who meets all state requirements to perform remote notarizations. eNotaryLog does not limit Notaries from using other competitors’ platforms.

Hardware/Software: A laptop or desktop computer with a recommended minimum display of 13 inches for best viewing, an audio speaker, a microphone and a video camera capable of recording videos is required. Notaries should have a stable Internet connection and use the Chrome or Firefox web browser.

Records Storage: eNotaryLog provides secure storage for RON audiovisual recordings and journal records that conform to all state storage and security requirements. eNotaryLog provides a full audit trail and tracking on session files per compliance guidelines. The eNotaryLog platform is SOC 2 compliant, MISMO certified, and independently audited in 2021 by DLA Piper, a leading global law firm and fintech advisor.

Electronic Tools: eNotaryLog provides digital certificates and eSeals to Notaries in states where required.

Training/Support: eNotaryLog provides online training sessions, ongoing support and a comprehensive Knowledge Center for independent Notaries using the platform. Live chat tech support is provided through eNotaryLog’s website 7 days a week from 8 a.m.-midnight.

RON Assignments: No.

Notarize

Website

Availability: Notaries can sign up to perform RON assignments provided by Notarize in Florida, Nevada, Texas and Virginia. Notaries can sign up with Notarize to perform RON assignments independently in Tennessee and Washington.

Sign-Up Costs: There is no fee to sign up. Notarize charges a fee of $8 per transaction and $3 per seal.

Registration Requirements: Notaries who wish to perform RON assignments for Notarize must provide the following: A) IdenTrust digital certificate; B) NNA Notary Signing Agent Certification; C) Proof of E&O insurance; D) Notary commission information. Independent Notaries not receiving assignments from Notarize are not required to have NNA Notary Signing Agent certification.

Hardware/Software:

PC or Apple computer with 4GB RAM, Intel Core i5 processor or better and one of the following operating systems: Windows 10 or later or Mac OS X Leopard or later; or a Chromebook or ChromeBox with Google Google Chrome OS.
Adobe Acrobat Reader
An Internet connection with Ping: < 30ms; Upload: 5mBit, Download: 20mB
Latest version of Google Chrome with cookies and JavaScript enabled.
19-inch monitor with a screen resolution of at least 1366x768 (two monitors recommended)
A web camera with a minimum resolution of 780p

Records Storage: Notarize’s platform automatically captures information from each Notary session as required by the laws in the Notary’s state for electronic notarization. Notaries can access their journal at any time via their Notarize account as well as export a copy for their records.

Electronic Tools: Free electronic Notary seal and electronic signature.

Training/Support: Training articles are provided to Notaries online. Tech support is available via real-time online chat and email Monday-Friday 8 a.m.-11:59 p.m. Eastern Time and Saturday and Sunday from 8 a.m.-10 p.m. Eastern Time.

RON Assignments: Yes, in certain states (See “Availability” above). Notaries are typically paid $5 per completed retail/business notarization and $25 per completed lender/title company assignment.

NotaryCam

Website

Availability: All states that authorize remote notarization.

Sign-Up Costs: No sign-up fee. Notaries perform RON assignments for parties who request remote notarizations through NotaryCam (see “RON Assignments” below).

Registration Requirements: Notaries must have a digital certificate and electronic seal provided through the NNA, a $100,000 E&O insurance policy and pass a background check. NotaryCam does not limit Notaries from using other competitors’ platforms.

Hardware/Software: A laptop or desktop computer with a webcam and an internet connection is required.

Records Storage: NotaryCam provides electronic journal storage to Notaries at no charge.

Electronic Tools: None provided.

Training/Support: All Notaries who sign up are required to take a training course provided by NotaryCam. Tech support is available 8 a.m.-8 p.m. Eastern Time.

RON Assignments: NotaryCam provides assignments to Notaries who sign up to use their platform. Notaries are paid a fee by NotaryCam for performing these assignments based on transaction type, length and complexity. NotaryCam does not currently provide RON services for independent Notaries, but this option is planned for launch later in 2022.

OneNotary

Website

Availability: Available in Alaska, Arizona, Florida, Minnesota, Oklahoma, Ohio, North Dakota, Pennsylvania, Rhode Island, Tennessee, Texas, Virginia, Washington, West Virginia and Wisconsin

Sign-Up Costs: No sign-up fee is required for general notarizations. Notarizing large document packages such as loan signings, home refinancing packages and other complex transactions require a $25 per month professional subscription.

Registration Requirements: The Notary must provide a digital certificate, electronic seal and PDF of the notarial certificate wording that will be used. Notaries working as independent contractors for OneNotary (see “RON Assignments” below) must be NNA Certified Notary Signing Agents. OneNotary does not limit Notaries from using other competitors’ platforms.

Hardware/Software: A computer (tablets and phones may not be used) with a video camera, speaker and microphone and a reliable internet connection of at least 5 Mbps is required.

Records Storage: OneNotary provides audio/video recording storage for 10 years, with no public access to the recorded video. Only authenticated Notaries have access to download recordings.

Electronic Tools: OneNotary assists Notaries in selecting and purchasing a digital certificate and/or electronic seal.

Training/Support: OneNotary provides training articles and videos to Notaries. Tech support available Monday-Friday 7 a.m.-10 p.m. Eastern Time.

RON Assignments: OneNotary does not provide assignments to Notaries but does hire Notaries as independent contractors to perform notarizations for the company. Hourly rate ranges from $15-$25 per hour based on Notary’s experience and performance.

Pavaso

Website

Availability: Arizona, Arkansas, Colorado, Guam (U.S. territory), Florida, Idaho, Indiana, Illinois, Iowa, Kansas, Kentucky, Louisiana, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Mexico, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Tennessee, Texas, Utah, Virginia, West Virginia, Wisconsin

Sign-Up Costs: For Notaries that work with multiple approved companies already using Pavaso, there is a one-time $99 setup fee and a $50 annual renewal fee (Please see “Registration Requirements” below)

Registration Requirements: Pavaso exclusively handles remote notarizations for real estate signings, closings and transactions. To become a remote Notary on Pavaso, you must be referred to Pavaso directly by an approved company who is already using Pavaso and you are working with.

Hardware/Software: There are no specific hardware requirements for Notaries except the need for a laptop or tablet with audio/video capabilities to perform the RON session. For all system requirements, visit https://pavaso.com/system-requirements/.

Records Storage: Provides storage for RON video recordings and electronic journals in association with each individual signing, closing and transaction. Notary can view or download the RON video recording and electronic journal entries at any time after the signing/closing session has concluded.

Electronic Tools: Pavaso offers a digital certificate, electronic seal, and digital signature. However, if companies using the Pavaso platform choose to require Notaries to use a different digital certificate, the Notary can purchase their own digital certificate and upload it to their Pavaso profile.

Training/Support: Every Notary that uses Pavaso receives access to an online portal called Pavaso University for at-your-own-pace training and access to FAQs. This is available 24/7 with no expiration. More information is available at https://pavaso.com/training/support-center/

RON Assignments: Pavaso does not provide assignments to Notaries. All assignments on the Pavaso platform originate from approved companies managing the transaction.

SIGNiX

Website

Availability: All states that authorize RON except Indiana.

Sign-Up Costs: $299 per year.

Registration Requirements: Must be a commissioned Notary to sign up.

Hardware/Software: No specific requirements.

Records Storage: Provides electronic journal/video record storage with high security.

Electronic Tools: SIGNiX provides each Notary with a digital certificate at no cost and integration with audio/video communication.

Training/Support: Provides setup assistance and training for Notaries and live support via email and phone.

RON Assignments: Notaries can sign up with the company’s Online Notary Network to have assignment offers directed to the Notary.

Stavvy

Website

Availability: See Stavvy’s online list of states.

Sign-Up Costs: None for the Notary.

Registration Requirements: Stavvy offers remote online notarization for real estate signings, closings, and transactions. To become a remote Notary on the Stavvy platform, you must be referred directly by an approved company you are already working with that is using Stavvy.

Electronic Tools: Notaries are required to obtain a digital certificate from IdenTrust.

RON Assignments: See “Registration Requirements” above.

62 Comments

Add your comment

Alejandra Lopez

07 Mar 2022

Hello, Is this information avail now for California NNA? Seminar for RON? Thanks

National Notary Association

08 Mar 2022

Hello. California does not authorize its Notaries to perform remote notarizations at this time.

Joann Dale

looking to renew my notary

11 Mar 2022

Hello. If you'd like to renew through the NNA, please visit www.nationalnotary.org/renew for assistance.

Bryna Hornstein

Is there any legislation in the works to allow CA notaries to perform Remote Notarizations?

Hello. California does not authorize its Notaries to perform remote notarization at present. Please see this article for more information: https://www.nationalnotary.org/notary-bulletin/blog/2022/01/remote-notarization-in-ca-nna-update

Karen Spain

Do we know when a CA notary can perform RON?

Rojelio Perales

09 Mar 2022

What is the notary fee we receive

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

Janice Porter

DocuSign is not affordable to notaries. I called their Salesman and he said their platform costs 8k-10k per year. They are more for Title Cos or large companies who perform large numbers of documents. He said he gets a lot of calls from Notaries, but they're too expensive for them to consider.

Jennifer Mioni

28 Apr 2022

CO Notary - is the $5 and $10 max fee "per document notarized" or per 'sitting' regardless of the number of documents notarized?

18 May 2022

“Except as specified in subsection (2) of [CRS 24-21-529], the fees of a notary public may be, but must not exceed, five dollars for each document attested by a person before a notary, except as otherwise provided by law. The fee for each such document must include all duties and functions required to complete the notarial act in accordance with this part 5” (CRS 24-21-529[1]). “In accordance with section 24-21-529(2), C.R.S., a remote notary may charge a fee, not to exceed ten dollars, for the notary’s electronic signature” (8 CCR 1505-11, Rule 5.2.7).

David M Baker

24 Jun 2022

Hi does NC allow RON

Hello. No, North Carolina's temporary remote notarization provisions expired December 31, 2021.

Mary T-Allen

17 Aug 2022

Is it lawful for a Texas Online notary to utilize multiple RON platforms?

07 Sep 2022

Hello. We spoke with Robert Sumners, director of Government Filings with the Texas Secretary of State’s office about this topic in 2020. Mr. Sumners said Texas requires Notaries to upload their digital certificate to a state web portal so officials can verify it, and only one digital certificate can be associated with each remote Notary commission application. You would not be able to use a different RON technology provider if they need you to use a digital certificate other than the one associated with your remote Notary commission.

Patricia Bridges

15 Sep 2022

Where is CyberizeIt in the list of platform vendors? It’s very Notary centric, technical support is awesome and pricing is very reasonable.

16 Sep 2022

Hello. CyberizeIt was not among the platforms that provided information during initial writing of this article. However, you can read an article about CyberizeIt and its founder here: https://www.nationalnotary.org/notary-bulletin/blog/2022/05/signing-agent-starts-remote-notarization-platform-to-help-her-fellow-notaries

Christina M Donaldson

23 Sep 2022

The platform I looked at charges $15.00 per online signature. I can only charge $10 for a remote notarization. In this situation, it cost me more to do it than I can charge. How does that work?

Ronke Olatoye

28 Sep 2022

Hello, As a notary signing agent in MN, how much can I charge for a RON real estate/closing signing?

06 Oct 2022

Hello. In Minnesota, Remote Notaries authorized to perform RONs can charge a maximum fee of $25 per notarial act, if the act occurs before January 1, 2023.

Cristina Magadia

15 Oct 2022

Can i apply to few notarization company at the same time? And can i apply few online platforms at the same time to notarize?

17 Oct 2022

Hello. The answer depends on the rules of the state you are commissioned in. You can find more information at www.nationalnotary.org/ron.

Sheena Jones

25 Oct 2022

I'm from Minnesota also and I thought you could charge more for loan signings, LSA's charge more in person then just a notarized document. Wouldn't that be the same for online?

17 Nov 2022

Hello. Minnesota sets the maximum fees that may be charged for remote notarizations in state law. “A remote online notary public or the remote online notary public’s employer may charge a fee not to exceed $25 for the performance of a remote online notarial act, if the act occurs before January 1, 2023” (MS 358.634, Subd. 3[c]).

mercadoyoely@gmail.com

27 Oct 2022

Hello, I’m a NJ notary already can you please guide me as to how to apply if needed for the RON. Thank you in advance

31 Oct 2022

Hello. You can find NJ guidelines here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/new-jersey

Whitney Hastings

19 Dec 2022

Any info on Massachusetts? And if continued until 2023 what platform does Massachusetts use? And what’s the maximum amount I would be able to charge per notarization for general notary work?

22 Dec 2022

Hello. Please see here for more information: https://www.mass.gov/info-details/massachusetts-law-about-notaries-public

fethier@jpcarrara.com

20 Jan 2023

Hello I'm looking for information on e notary in Vermont. TY

23 Jan 2023

Hello. Do you mean you are looking for information about remote online notarizations in Vermont? If so, you can find more information here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/vermont

Maria Rosales

30 Jan 2023

Hello! Illinois is confirmed to allow RON correct? I know there was something that they were going to require a training to be taken but didnt see anything further on that.

Hello. Illinois has not yet published its administrative rules to implement remote online notarization.

Rennison Caesar

02 Feb 2023

Which RON platform is best and free for NY ?

10 Mar 2023

Hello. Please see here for information on remote notarization requirement in New York: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/new-york

TRACEY

08 Mar 2023

hi i am from new york in new york state a notary cost $3 if you come to my office. online you allow to only charge $25.00 per notary how would that work for me and what would be the best program for me. all these programs costing to much.

Hello. When selecting a remote notarization provider, it is up to you to determine which provider best meets your needs based on costs, services they provide and compliance with your state's remote notarization laws. The NNA does not endorse a specific remote notarization platform.

carmenglass.notary@gmail.com

11 Apr 2023

on notarize.com faq page it says they pay notaries $5 per stamp, and $1 per additional stamp. and loan packages get paid $25. I like the prices you have listed better lol but I'm not sure who's right. id like to believe it's the NNA. the prices on their faq are highway robbery! my only purpose for Notarize is to integrate it with my snap docs acct. I'm not sure how pricing works then. I'm assuming those prices are based on clients using their service for notaries? https://support.notarize.com/hc/en-us/articles/360057055154-On-Demand-Notary-Payment-and-Payout

21 Apr 2023

Hello. The NNA does not set or recommend prices for Notary Signing Agents performing loan document signings. You would need to contact Notarize directly to discuss any concerns you have with their payment schedule for remote notarization assignments.

Lenise Redding

27 Apr 2023

This is not current information for NotaryCam. They do have an independent licensing option. https://www.notarycam.com/independent-notary-sign-up/

Harry Otto

We just need a platform to assist concierge clients. Want something that’s very simple for them to use with no fees billed to client from platform. Anyone in the same position?

lovleylinny@yahoo.com

10 May 2023

Are RON's considered independent contractors by these platforms? Will you get a 1099 from them?

12 May 2023

Hello. You would need to speak with the individual technology platforms to ask them about their policies regarding income tax forms and independent contractor status.

JEFF

17 May 2023

I don't preform that many notaries, what would be the cheapest option for minimal online notarization use in Florida?

Tan

30 May 2023

Does Mississippi or Georgia allow RON?

22 Jun 2023

Neither Mississippi or Georgia allow RON at this time.

Colleen

05 Jun 2023

I am a remote court reporter who administers the oath to witnesses. I do not need to notarize any documents. According to my state (New Hampshire), this is what I need to be able to administer oaths: An X.509 industry digital certificate (or the industry equivalent) and electronic notarization and/or technology for notarial acts facilitated by communication technology. I'm really confused and would love a little bit of insight on this.

thesignaturebeenotary@gmail.com

08 Jun 2023

If I'm in NV can I perform a RON for someone in CA?

07 Aug 2023

Yes, you mare perform a remote online notarization for a person outside of Nevada.

deborah_chasehayes@hotmail.com

24 Jun 2023

What RON service would be be efficient,yet cost effective for someone just starting out?

26 Jun 2023

Joan Brodie

14 Jul 2023

Can a notary notarize a DocuSign signature in Oklahoma?

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Janet E Blakemore

03 Aug 2023

I'm trying to start my RON business in Tennessee. I just need to know the best individual RON vendor, by cost and ease. Also, how does the digital stamp and seal work? do I purchase that from you?

04 Aug 2023

Hello. The NNA does not endorse specific remote notarization technology providers. For more information on RON in Tennessee, please see here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/tennessee

Tasha Valerio

21 Aug 2023

What RON service would be efficient, yet cost effective for someone just starting out? Commissioned in Texas

Hello. Please see here for information on Texas remote notarization platform requirements: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/texas

angelmsilva78@gmail.com

28 Aug 2023

Is there a more updated list?

Linda Ferry

05 Sep 2023

As a notary in PA, I am wondering how this works within the framework of the fee structure issued by the state? I am allowed to charge $5

08 Sep 2023

At this time, the Pennsylvania Department of State does not provide any information on the maximum fee Notaries can charge for remote notarizations. We will update Pennsylvania readers once that information is available.

Melissa C Wilson

17 Sep 2023

I don't get why so many states, leave Alabama out like that.

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TABLE OF CONTENTS:

BlueNotary

Cyberize It

DocuSign

eNotaryLog, LLC

Notarize

NotaryCam

OneNotary

Pavaso

SIGNiX

Stavvy

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