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What is a Remote Online Notary?

A remote online Notary is a traditional Notary Public who has met the application requirements to perform remote notarizations.

Like Notaries who notarize paper documents in person, remote online Notaries are held to the same standard of impartiality when it comes to witnessing the signings of digital documents.

Smiling female Notary in glasses and orange blouse with her hand raised in front of a laptop

Traditional Notaries vs. Remote Online Notaries

The differences between traditional Notaries and remote online Notaries lie in their appointment location, document format and supplies.

Traditional Notaries

Remote Online Notaries

In-person location

Online location

Paper documents

Electronic documents

Physical seal stamp

Electronic seal

Paper certificate

Digital certificate

Wet-ink signature

Electronic signature

How Remote Notarizations Work

A remote online notarization (RON) is the act of performing a notarization remotely using two-way audio-video technology. It is the online equivalent of an in-person, paper-based notarization where every part of the process is done via the Internet.

Below are the steps on how to perform a remote notarization:

  1. The signer personally appears before a Remote Notary in real time using audio-video technology.
  2. The Notary verifies the signer's identity using traditional identity-proofing methods with the addition of two steps unique to remote online notarizations: knowledge-based authentication (KBA) and credential analysis.
  3. Once the Remote Notary verifies the signer's identity, they complete the notarization with the attachment of an electronic Notary seal and a digital certificate.
  4. The Notary collects payment and records the notarial act in their digital journal.

Where Remote Notarizations are Allowed

Remote online notarization is allowed in 47 states and the District of Columbia. Below are states that either authorize Notaries to perform RON at a future date or prohibit RON.

  • States allowing RON in the future: California, Massachusetts and North Carolina
  • States that prohibit RON: Georgia, Mississippi and South Carolina

Benefits of Being a Remote Online Notary

Making money, working from home and always being in demand are three of the top reasons why you should become a remote online Notary. Learn more about the benefits of online Notary work.

Remote Notary Income

Most states set $25 as the maximum fee Notaries may charge for remote notarizations. Find more information on our Notary Fees By State page.

Becoming a Remote Online Notary

When registering as a remote online Notary, you can expect to take a training course (if required), sign up with a state-approved RON provider, hold a surety bond, and submit an application form and fee.

If you’re interested in making more money as a traditional Notary Public, becoming a remote online Notary is a great step forward.

Become a Remote Online Notary

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