NC Administrative Rules 2025 (18 NCAC 07I)
Rule/Regulation
SummaryNew administrative rules in 18 NCAC 07I touch on various matters related to keeping journals and electronic journals.
AffectsAmends 18 NCAC 07I .0102, .0106, .0207, .0302, .0303, .0308, .0404, and .0406.
Changes
- Clarifies that the definitions in 18 NCAC 07I .0102 apply to Subchapters 07H, 07I, and 07J.
- Strikes the definition of “journal.”
- Provides that exceptions to Rule 07I .0105 are limited to entries in traditional Notary journals containing signatures of principals, credible witnesses, or designees of principals.
- Requires a Notary or Electronic Notary to make a separate journal entry for each notarial act performed or canceled.
- Requires a Notary to enter into the journal entry (a) the address stated by the principal if the principal indicates the address on the ID document used to verify the principal’s identity is incorrect, (b) the signature of each principal in the journal entry as required by Rule 07I .0404 (Rule 07I .0404 pertains to Notaries who maintain an electronic journal), (c) the address of the designee, if any, and (d) the designation of each notarial act as employer-related or non-employer related, and to which employer the notarial act relates.
- Requires an Electronic Notary record in the journal of a remote electronic notarial act (a) the names of any individuals present at the remote notarial act transaction who were identified pursuant to Rules 07H .0609 and 07H .0610 and (b) the total number of notarial acts performed.
- Provides that a Notary may add supplemental information in a journal entry, if for an in-person electronic or remote electronic notarial act, the Notary includes the applicable journal entry session record identifier and the names the principals in the session to whom the supplemental entry relates.
- Requires a Notary an electronic journal to include the signatures of all principals, designees, and credible witnesses by: (1) obtaining the principals’ acknowledgment that their electronic signatures are included as signed on the documents; (2) ensuring designees sign the principal’s name on the documents and their own name on the Notary solution, with both signatures included in the journal; and (3) capturing and including the signature of any credible witness in in-person notarial acts.
- Authorizes a Notary to enter information into an electronic journal by reviewing each item offered or pre-filled, confirming its accuracy by selecting the correct option, or correcting any inaccurate information.
- Makes clarifying edits.