Your Cookies are Disabled! NationalNotary.org sets cookies on your computer to help improve performance and provide a more engaging user experience. By using this site, you accept the terms of our cookie policy. Learn more.

Notary Bulletin

Do I Need To Buy An Embosser To Go With My Notary Stamp?

New Hotline Resized 3I received my Notary stamp, but I did not receive a seal embosser. Is a seal embosser

required?J.S., Alabama

No, an embosser is not required in Alabama. You may use either an embosser or an inking stamp as an official seal. (COA 36-20-72.)

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PT.

View All: Hotline Tips

16 Comments

Add your comment

Maria E. Angle

12 Nov 2019

Do I need to purchase an embosser to go with my Notary stamp??

National Notary Association

12 Nov 2019

Hello Maria. To help us answer your question, can you please tell us what state you are commissioned in?

Elain Vance

12 Nov 2019

Should I purchase an embosser to go with the stamp? I live in Ohio

National Notary Association

12 Nov 2019

Hello. Ohio permits its Notaries to use either an ink stamp or embosser. The seal must consist of the coat of arms of the state within a circle that is at least ¾ inches, but not larger than 1 inch and surrounded by the words “notary public,” “notary seal” or words to that effect, the name of the notary public and the words “State of Ohio.” The name of the notary public can be printed, typed or stamped near the signature. The commission number and commission dates are not required.

Ray DeSaro

25 Nov 2019

Do I need an emboser in the state of NJ?

National Notary Association

25 Nov 2019

Hello. New Jersey does not have a seal requirement for Notaries.

susan kaplan

25 Nov 2019

i don't think i need a embosser in New York State, please confirm. thanks.

National Notary Association

25 Nov 2019

Hello. New York does not require use of a Notary seal.

christina.arellano@sgcity.org

25 Nov 2019

Does Utah allow the embosser?

National Notary Association

25 Nov 2019

Hello. Under Utah Notary Law, “A notary may use an embossed seal impression that is not photographically reproducible in addition to, but not in place of, the photographically reproducible seal required in this section” (UCA 46-1-16[4]).

Ellen Smith

25 Nov 2019

I'm in Washington. I believe that the embosser is also optional here, but a lot of my clients have asked about it. If I get an embosser, just because my clients think it's cool, are there rules on it's use. For example, I have seen them used over document text. When those documents are copied doesn't the embossing show as black and obscure the print and thus make a copy obvious but also unreadable? If it is important not to obscure the print on a copy of the document, would I then not use it on any certification associated with the document to uphold continuity?

National Notary Association

25 Nov 2019

Hello. Washington Notaries have the option of using an embosser as their official seal. “The seal or stamp must be capable of being copied together with the record to which it is affixed or with which it is logically associated” (RCW 42.45.150[3]).

DeLores Minnis Johnson

08 Dec 2020

I live in Florida and notarize a lot if documents going out of the country a lot. I was thinking that an embosser along with my seal would make the documents look more professional. Should I invest in an embosser?

National Notary Association

10 Dec 2020

“An impression-type seal may be used in addition to the rubber stamp seal, but the rubber stamp seal shall be the official seal for use on a paper document, and the impression-type seal may not be substituted therefor” (FS 117.05[3][a]).

billiejeanwillis@gmail.com

28 Jan 2021

I am located in Texas. Are we required to have an embosser?

National Notary Association

29 Jan 2021

Hello. Texas Notaries must use a seal that leaves a photographically reproducible impression: “The seal must be affixed by a seal press or stamp that embosses or prints a seal that legibly reproduces the required elements of the seal under photographic methods. An indelible ink pad must be used for affixing by a stamp the impression of a seal on an instrument to authenticate the notary public’s official act” (GC 406.013[c]).

Leave a Comment

Required *

All comments are reviewed and if approved, will display.