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How to Become a Notary Public in Vermont

If you are interested in becoming a Notary Public in Vermont, this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Vermont notary or renewing your Vermont commission, we'll walk you through step by step.

Vermont Notary Process
Requirements to be a Notary in Vermont
What Can I Do With My Vermont Commission?
General Notary Public Information

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Vermont Notary Process

What is the process to become a Notary Public?
  1. Make sure you meet all of Vermont’s eligibility requirements.
  2. Complete your application:
    • Take your oath before a commissioned Notary or Justice of the Peace.
    • Include your $30 filing fee.
    • Include a self-addressed stamped envelope.
    • Send to the county clerk of your county of residence, or where you are employed. You can find this information here.
  3. Receive your Commission Certificate from the state within 2-10 weeks.
  4. Consider purchasing E&O insurance to limit your financial exposure.
  5. Continuing education and Notary experts are always available if you believe you need additional training or guidance.

What is the process to renew my Notary Public commission?

You may purchase a new Notary seal to reflect your updated commission expiration date. You may also choose to get a new record book (journal) if your old one is full.

  1. Make sure you meet all of Vermont’s eligibility requirements.
  2. Complete your application:
    • Take your oath before a commissioned Notary or Justice of the Peace.
    • Include your $30 filing fee.
    • Include a self-addressed stamped envelope.
    • Send to the county clerk of your county of residence, or where you are employed. You can find this information here.
  3. Receive your Commission Certificate from the state within 2-10 weeks.
  4. Consider purchasing E&O insurance to limit your financial exposure.
  5. Continuing education and Notary experts are always available if you believe you need additional training or guidance.
How much does it cost?

The state application filing fee is $30. The cost of your optional seal and journal will vary based on the vendor you choose.

The cost of commissioning can differ depending on whether you are a new or renewing Notary. Supply package prices vary among vendors. New Notaries may need more “how-to” assistance than experienced Notaries. Books, training and live expert assistance are often must-haves for most new Notaries.

Some vendors may package items with additional fees — processing fees for example. Training can be included in package prices for new Notaries, although the quality of education can vary. Some providers offer their own Notary courses while others do not have the on-staff expertise to develop and support educational content. Several vendors offer Notaries live question and answer support, and others are not able to offer such assistance.

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Requirements to be a Notary in Vermont 

Who can become a Notary?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Vermont law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

What kind of training will I need?

Training is not required for Vermont Notaries.

Do I need to take an exam?

No. Passing a written exam is not required to become a Notary in Vermont.

What kind of equipment will I need?

A Notary seal is not required for Vermont Notaries. If you choose to get a Notary seal, it must be either an inked stamp or photocopiable embosser. It may contain your name as it appears on your commission, “Notary Public”, “State of Vermont”, and your commission expiration date (optional). If you do not include your commission expiration date on your seal, you may want to have a separate stamp with that information.

While a Notary journal is not required by law, it is considered a best practice for Notaries to use a Notary record book. It is strongly recommended that you use a journal of notarial acts to keep record of your notarizations, even though your state doesn’t require it. When purchasing a journal, there are a few important features to which you must pay close attention. A journal with numbered pages and tamper-proof sewn construction allows Notaries to identify missing pages in their journals, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals simply do not offer the same level of security.

When shopping for seal stamps, quality and durability can vary greatly among vendors. Stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. A second seal can help you avoid downtime if your seal is ever misplaced, and an embosser can help add an additional layer of fraud prevention security.

Supplies are sold by most vendors in packages, which can sometimes provide savings. However, not all vendor packages are created equal — they can vary greatly in terms of quality and content. If you are a new Notary or renewing your commission, the types and quantity of notarizations can require different tools of the trade. For example, if you are a mobile or retail Notary, an ID checking guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

Do I need a bond or insurance?

No. A bond is not required for Vermont Notaries. However, many choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Vermont.

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What Can I Do With My Vermont Commission?

Where will I be able to notarize?

You will be able to notarize anywhere in the state of Vermont.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Vermont law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

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General Notary Public Information

Why become a Notary?

Anyone who is interested in serving the public as an impartial witness should become a Notary. Notaries properly identify signers, and verify that the signer understands and is willing to sign the document in hand. Notaries help prevent fraud and add integrity, trust and authenticity to signatures on various important documents. Many companies in the healthcare, real estate finance and legal industries employ Notaries.

Although Vermont does not require training, where can I get it?

You can find several reputable Notary Public training providers with a quick online search. It’s important to note that the Secretary of State does not provide workshops or seminars, nor does the Secretary endorse any business that advertises Notary Public training. Since the Secretary of State doesn’t have jurisdiction to take action regarding a business that offers Notary training, make sure you thoroughly review any company you plan to work with.

Can anyone help me become a Notary?

Yes. Several companies offer Notary training, supplies, insurance and assistance with the entire application process. Also, the Secretary of State’s website has the application with submission details, if you want to get the process started on your own.

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