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How to Become a Notary Public in Vermont

If you are interested in becoming a Notary Public in Vermont, this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Vermont notary or renewing your Vermont commission, we'll walk you through step by step.

Vermont Notary Process | Requirements to be a Notary in Vermont | General Notary Public Information

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Vermont Notary Process

What is the process to become a Notary Public?

If you want to become a Vermont Notary, you must complete the following steps:

  1. Make sure you meet all of Vermont’s eligibility requirements.
  2. Create an account on the Secretary of State's website.
  3. Complete your oath of office form and get it notarized.
  4. Complete your online application.
  5. Upload your oath and pay the $15 application fee.
  6. You will be notified via email if your application is approved, or if the Secretary of State requires more information.
  7. Your commission will be avaliable via your account on the Secretary of State's website.
  8. Starting in 2021, Vermont Notaries will need to take 2 hours of training and pass an exam.
  9. Consider buying a Notary stamp and journal.
  10. Consider purchasing E&O insurance to limit your financial exposure.

How much does it cost?

The state application filing fee is $15. The cost of your optional seal and journal will vary based on the vendor you choose.

The cost of commissioning can differ depending on whether you are a new or renewing Notary. Supply package prices vary among vendors. New Notaries may need more “how-to” assistance than experienced Notaries. Books, training and live expert assistance are often must-haves for most new Notaries.

Some vendors may package items with additional fees — processing fees for example. Training can be included in package prices for new Notaries, although the quality of education can vary. Some providers offer their own Notary courses while others do not have the on-staff expertise to develop and support educational content. Several vendors offer Notaries live question and answer support, and others are not able to offer such assistance.

How long does a Vermont Notary commission last?

Vermont commissions Notaries for 2 years and the renewal period occurs in odd-numbered years.

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Requirements to be a Notary in Vermont

Who can become a Notary?

Vermont Notary applicants must be 18 or older, be a citizen or permanent legal resident of the United States, either reside or be employed in Vermont, and not be disqualified by law.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Vermont law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

What kind of training will I need?

Training is not required for Vermont Notaries.

Do I need to take an exam?

No. Passing a written exam is not required to become a Notary in Vermont. However, applications received on or after February 1, 2021 will be required to pass an exam based on the statutes, rules and ethics relevant to Notary practices.

What kind of supplies will I need?

A Notary seal is not required for Vermont Notaries. If you choose to get a Notary seal, it must be either an inked stamp or photocopiable embosser. It may contain your name as it appears on your commission, “Notary Public”, “State of Vermont”, and your commission expiration date (optional). If you do not include your commission expiration date on your seal, you may want to have a separate stamp with that information.

While a Notary journal is not required by law, it is considered a best practice for Notaries to use a Notary record book. It is strongly recommended that you use a journal of notarial acts to keep record of your notarizations, even though your state doesn’t require it. When purchasing a journal, there are a few important features to which you must pay close attention. A journal with numbered pages and tamper-proof sewn construction allows Notaries to identify missing pages in their journals, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals simply do not offer the same level of security.

When shopping for seal stamps, quality and durability can vary greatly among vendors. Stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. A second seal can help you avoid downtime if your seal is ever misplaced, and an embosser can help add an additional layer of fraud prevention security.

Supplies are sold by most vendors in packages, which can sometimes provide savings. However, not all vendor packages are created equal — they can vary greatly in terms of quality and content. If you are a new Notary or renewing your commission, the types and quantity of notarizations can require different tools of the trade. For example, if you are a mobile or retail Notary, an ID checking guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

Do I need a bond or insurance?

No. A bond is not required for Vermont Notaries. However, many choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Vermont.

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General Notary Public Information

What is the process to renew my Notary Public commission?

The process to renew is the same and must be completed before January 31 of odd years.

Although Vermont does not require training, where can I get it?

You can find several reputable Notary Public training providers with a quick online search. It’s important to note that the Secretary of State does not provide workshops or seminars, nor does the Secretary endorse any business that advertises Notary Public training. Since the Secretary of State doesn’t have jurisdiction to take action regarding a business that offers Notary training, make sure you thoroughly review any company you plan to work with.

Can anyone help me become a Notary?

Yes. Several companies offer Notary training, supplies, insurance and assistance with the entire application process. Also, the Secretary of State’s website has the application with submission details, if you want to get the process started on your own.

What do I need to know about remote notarization in Vermont?

As of July 1, 2019, remote notarization is allowed in Vermont. You may not offer this service until after the Secretary of State clarifies the procedures. The NNA will update this information as needed. In the meantime, we’ve published an article describing what remote notarization is and what you need to know.

Where will I be able to notarize?

You will be able to notarize anywhere in the state of Vermont.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Vermont law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

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If you're not quite ready yet, we have additional resources where you can learn what a Notary is, what they do and why you should become a commissioned Notary.

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