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How To Become A Notary Public In Minnesota

If you are interested in becoming a Notary Public in Minnesota, this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Minnesota notary or renewing your Minnesota commission, we'll walk you through step by step.

Requirements to be a Notary in Minnesota
Minnesota Notary Process
What Can I Do With My Minnesota Commission?
General Notary Public Information

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Requirements to be a Notary in Minnesota 

Who can become a Notary?

To qualify to become a Notary in Minnesota, applicants must meet the following requirements:

  • Be at least eighteen (18) years of age
  • Be a Minnesota resident or be a resident of a county in IA, ND, SD or WI (must list the Minnesota County in which you will be filing upon receiving Notary commission)

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Minnesota Notary Process

What is the process to become a Notary Public?
  1. Make sure you meet all qualifications under Minnesota state law.
  2. Complete and submit the application and a $120 application fee (payable to the Office of the Secretary of State) to:
    • Minnesota Secretary of State - Notary
      Retirement Systems of Minnesota Building
      60 Empire Drive, Suite 100
      St. Paul, MN 55103
  3. Purchase your Notary stamp and other supplies.
  4. Purchase errors and omissions insurance (optional, but strongly recommended).
  5. Begin performing notarizations for the public.
  6. If you determine you need additional training, seek out continuing education or consult Notary experts for guidance.

What is the process to renew my commission as a Minnesota Notary?

Commission terms last five years, and expire on January 31 of the 5th year following the year the commission was issued. Minnesota Notaries can renew their commission any time between August 1 and January 31, using the online portal or by mailing the application.

Which state government office handles Notaries?

The Secretary of State is responsible for commissioning Notaries Public in Minnesota.

How long does a Minnesota Notary commission last?

The Minnesota Notary commission lasts five (5) years, after which it has to be renewed to continue as a Notary.

How much does it cost?

A $120 non-refundable filing fee applies when you submit your application, and a $20 fee applies when you register with your county after you receive your commission certificate. All documents submitted by mail must be paid by check or money order, payable to the Office of the Secretary of State. The cost of the seal and other supplies will vary based upon the vendor chosen.

Is training or an exam required to become a Notary in Minnesota?

No exam or training is required. The Minnesota Secretary of State does provide a list of organizations that provide Notary education, training and supplies.

What kind of equipment will I need?

You must use an inked Notary stamp in Minnesota. The seal must include the name listed on your commission certificate, “Notary Public,” and “My commission expires _____” and the state seal.

When shopping for seals, quality and durability can vary greatly among vendors. Ask if the seals carry a lifetime guarantee. In particular, stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. If you choose to purchase an embosser, you will also need to purchase an embosser inker to satisfy the requirement that the impression is able to be photocopied.

A second seal can help you avoid downtime if your seal is ever misplaced.

Keeping a journal is not required in Minnesota, but is recommended by the state.

Do I need a bond or insurance?

A bond is not required. Insurance is optional. Errors & Omissions (E&O) insurance helps protect the Notary — if you make an unintentional mistake or a false claim is filed against you, an E&O policy will cover your legal fees and awarded damages up to the coverage you select.

You can insure yourself against possible legal costs or damages by purchasing a separate, optional errors and omissions (E&O) insurance policy. Though not required by law, an E&O policy would cover your legal fees and damages, up to the amount of the policy.

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What Can I Do With My Minnesota Commission?

Where will I be able to notarize?

Minnesota Notaries can notarize anywhere within the state.

Who can I notarize for?

You can notarize for any member of the public who makes a reasonable request and meets all requirements for notarization such as personally appearing before you and providing satisfactory proof of identity. You cannot notarize your own signature or perform a notarization if you have a conflict of interest.

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General Notary Public Information

What is a Notary Public?

A Minnesota Notary is a person of integrity appointed by the Governor to serve the public as an impartial and unbiased witness. Notaries administer oaths and acts as official witnesses to people who seek assistance in certifying or attesting to documents.

Why become a Notary?

Many employees of financial institutions, law firms, corporations and other businesses are asked to become Notaries to provide services for customers signing important documents.

Small business owners often find it helpful to offer notarization services — for example, many tax preparers and mailbox rental services have Notaries on staff.

If you’re employed in a job that requires documents to be signed on a regular basis, or wish to go into business for yourself in a field that involves essential document transactions such as real estate or finance, a Notary commission may be of help to you. Some people also become Notaries as a part-time or full-time business for themselves, traveling to a signer’s home or place of business to notarize documents for a fee.

What should I do if I move or change my name?

You must inform the Office of the Secretary of the State of any name or address changes within 30 days of such change.

To change your name, fill out a new application, check the “name change” box, and sign the application with your new name. You must attach documentation of the name change (copy of driver’s license, marriage certificate, divorce documents, or other court documents). Return all documents by mail — no fee is required. You will need to purchase a new stamp.

Once my current commission expires, will I be automatically reappointed?

No, you must meet the requirements and reapply for a new commission

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