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How To Become A Notary Public In Connecticut

If you are interested in becoming a Notary Public in Connecticut, this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Connecticut notary or renewing your Connecticut commission, we'll walk you through step by step.

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Requirements to be a Notary in Connecticut
Connecticut Notary Process
What Can I Do With My Connecticut Commission?
General Notary Public Information

 

Requirements to be a Notary in Connecticut 

Who can become a Notary?

There are basic qualifications for a person to become a Notary in Connecticut. All applicants must be 18 years of age and reside or have your principal place of business in Connecticut. You must be able to read, write, and understand English. The Secretary of State may deny appointment to anyone convicted of felonies or other crimes involving dishonesty or moral turpitude, had a Notary commission revoked, or previously engaged in notarial misconduct.

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Connecticut Notary Process

What is the process to become a Notary Public?
  1. Make sure you meet all of Connecticut's eligibilty requirements:
  2. Complete your application:
    • Must be at least 18 years old
    • This must be in your own handwriting.
    • Complete the written exam on the application.
    • Include your $120 filing fee.
    • Mail your completed application to:

Notary Public Unit
Office of the Secretary of State
State of Connecticut
P.O. Box 150470
Hartford, CT 06115-0470

  1. Once you’ve received your Certificate of Appointment, you must take your oath of office within 30 days of receiving your Certificate.
    1. This must be done with the town clerk where you reside.
    2. If you are a non-resident Notary, then you will take your oath in the town where your primary place of business is located.
  2. You may also record your certificate with other town clerks if you choose. The fee is $10 for each filing.
  3. Consider purchasing a Notary seal stamp.
  4. Consider purchasing E&O insurance to limit your financial exposure.
  5. Continuing education and Notary experts are always available if you believe you need additional training or guidance.

What is the process to renew my commission as a Connecticut Notary?

You will be sent a renewal application 90 days before your commission expires. You may purchase a new Notary seal to reflect your updated commission expiration date. You may also choose to get a new record book (journal) if your old one is full.

  1. Make sure you meet all of Connecticut's eligibilty requirements.
  2. Note: If you are renewing your commission, you must do so within 90 days of your expiration date, otherwise you must submit the application as a new Notary.
  3. Complete your application:
    • Must be at least 18 years old
    • This must be in your own handwriting.
    • Complete the written exam on the application.
    • Include your $60 filing fee.
    • Mail your completed application to:

Notary Public Unit
Office of the Secretary of State
State of Connecticut
P.O. Box 150470
Hartford, CT 06115-0470

  1. Once you’ve received your Certificate of Appointment, you must take your oath of office within 30 days of receiving your Certificate.
    1. This must be done with the town clerk where you reside.
    2. If you are a non-resident Notary, then you will take your oath in the town where your primary place of business is located.
  2. You may also record your certificate with other town clerks if you choose. The fee is $10 for each filing.
  3. Consider purchasing a Notary seal stamp.
  4. Consider purchasing E&O insurance to limit your financial exposure.
  5. Continuing education and Notary experts are always available if you believe you need additional training or guidance.

Continuing education and Notary experts are always available if you believe you need additional training or guidance.

How much does it cost?

The state application filing fee is $120 for new Notaries, $60 for renewing Notaries. The cost of your optional seal and journal will vary based on the vendor you choose.

The cost of commissioning can differ depending on whether you are a new or renewing Notary. Supply package prices vary among vendors. New Notaries may need more “how-to” assistance than experienced Notaries. Books, training and live expert assistance are often must-haves for most new Notaries.

Some vendors may package items with additional fees — processing fees for example. Training can be included in package prices for new Notaries, although the quality of education can vary. Some providers offer their own Notary courses while others do not have the on-staff expertise to develop and support educational content. Several vendors offer Notaries live question and answer support, and others are not able to offer such assistance.

How long does an Connecticut Notary commission last?

The term of an Connecticut Notary commission is 5 years. Each term is separate.

What is a Notary Public?

An Connecticut Notary is appointed by the Secretary of State to be an impartial witness to the signing of important documents. Connecticut Notaries are authorized to administer several official acts, including oaths, affirmations and acknowledgments.

What kind of training will I need?

Training is not required for Connecticut Notaries.

Do I need to take an exam?

Yes. Passing a written exam is required to become a Notary in Connecticut. The exam is part of the application.

What kind of equipment will I need?

A Notary seal is not required, but considered best practices for Notaries. If you do choose to get a Notary seal, it must be an inked stamp or embosser and contain your name as it appears on your commission, “Notary Public”, “Connecticut”, and optionally "My commission expires _______ (date)”. If you do not include your commission expiration date on your seal, you may have a separate stamp with that information, as it is required on all notarial acts performed.

If a notarization requires your actual signature, it must always match your name as it is on your commission certificate.

While a Notary journal is not required by law, Connecticut considers it a best practice for Notaries to use a Notary record book. It is strongly recommended that you use a journal of notarial acts to keep record of your notarizations, even though your state doesn’t require it. When purchasing a journal, there are a few important features to which you must pay close attention. A journal with numbered pages and tamper-proof sewn construction allows Notaries to identify missing pages in their journals, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals simply do not offer the same level of security.

When shopping for seal stamps, quality and durability can vary greatly among vendors. Stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. A second seal can help you avoid downtime if your seal is ever misplaced, and an embosser can help add an additional layer of fraud prevention security.

Supplies are sold by most vendors in packages, which can sometimes provide savings. However, not all vendor packages are created equal — they can vary greatly in terms of quality and content. If you are a new Notary or renewing your commission, the types and quantity of notarizations can require different tools of the trade. For example, if you are a mobile or retail Notary, an ID checking guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

Do I need a bond or insurance?

No. A bond is not required for Connecticut Notaries. However, many choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Connecticut.

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What Can I Do With My Connecticut Commission?

Where will I be able to notarize?

You will be able to notarize anywhere in the state of Connecticut.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Connecticut law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

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General Notary Public Information

Why become a Notary?

Anyone who is interested in serving the public as an impartial witness should become a Notary. Notaries properly identify signers, and verify that the signer understands and is willing to sign the document in hand. Notaries help prevent fraud and add integrity, trust and authenticity to signatures on various important documents. Many companies in the healthcare, real estate finance and legal industries employ Notaries.

Although Connecticut does not require training, where can I get it?

You can find several reputable Notary Public training providers with a quick online search. It’s important to note that the Secretary of State does not provide workshops or seminars, nor does the Secretary endorse any business that advertises Notary Public training. Since the Secretary of State doesn’t have jurisdiction to take action regarding a business that offers Notary training, make sure you thoroughly review any company you plan to work with.

How much legal risk will I face?

It depends. Even the most careful and detail-oriented people can make mistakes. As a Notary Public, any unintentional mistake you make or intentional misconduct you engage in could be very costly for everyone involved. Notaries have been sued for financial damages that signers incur and lawsuits are expensive even if you’re innocent. If you are diligent in following the law and keep thorough records, you’ll be better prepared if any legal action does come your way.

Can anyone help me become a Notary?

es. Several companies offer Notary training, supplies, insurance and assistance with the entire application process. Also, the Secretary of State’s website has the application (for new Notaries only) with submission details, if you want to get the process started on your own.

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