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How to Become a Notary Public in Indiana

If you’re interested in becoming a Notary Public in Indiana, this practical guide answers many commonly asked questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming an Indiana notary or renewing your Indiana commission, we'll walk you through step by step.

Indiana Notary Process | Requirements to be a Notary in Indiana | General Notary Public Information

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Indiana Notary Process

To become a Notary Public in Indiana, you must complete the following steps:

  1. Make sure you meet all qualifications under Indiana state law (see requirements below).
  2. Order your state-required seal and $25,000 surety bond.
  3. Take the state-required education course.
  4. Pass the exam administered by the Secretary of State’s office.
  5. Complete the online application.
  6. Submit a copy of your bond, your electronic signature, $5 filing fee and $18.87 application fee.
  7. Consider buying optional errors and omissions insurance to limit your financial exposure.
  8. Consider taking a Notary training course for additional guidance on notarial duties.

How long does it take to receive a Notary commission?

According to the 2018 Indiana SOS Notary Handbook, you will get an email within a couple of business days regarding the status of your application. If you’re approved, the email will have a link you can use to download your Indiana Notary certificate. You can also check your status by looking for your name on the Secretary of State’s list of commissioned Notaries.

How long does an Indiana Notary commission last?

The Indiana Notary commission is valid for eight (8) years, after which you will need to renew it to continue serving as a Notary.

How much does it cost to become a Notary in Indiana?

There is a $5 filing fee and $18.87 application fee to apply for an Indiana Notary Public commission. The cost of your $25,000 state-required surety bond, seal and other Notary supplies will vary based on the vendor you choose.

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Requirements to be a Notary in Indiana

Who can become a Notary?

To be a Notary in Indiana, applicants must:

  • Be at least eighteen (18) years of age
  • Be a resident or primarily employed in the State of Indiana
  • Not hold a lucrative federal or state government office
  • Not have a criminal conviction with a sentence exceeding six months imprisonment

Is Notary training or an exam required by the State?

Yes. All Notary applicants must take a Notary education course and pass an exam administered by the Secretary of State’s office.The exam has a combination of 30 multiple choice and true-or-false questions. You must score 80% or higher to pass.

Starting in July 2020, you’ll be required to take a continuing education course every 2 years. The class will not be longer than 2 hours and the NNA will provide updated information as it is made available.

Do Indiana Notaries need a surety bond or insurance?

Yes. Indiana State requires that all Notaries purchase a $25,000 surety bond to protect the public if they are harmed by Notary misconduct. If damages are paid out from the bond, you are required by law to pay back the company that issued the bond, in addition to any legal fees incurred.

Notaries in Indiana are not required to purchase insurance, although you have the option of doing so, and it is recommended. Errors & Omissions (E&O) insurance helps protect you, the Notary. If you make an unintentional mistake or a false claim is filed against you, an E&O policy will cover your legal fees and awarded damages up to the coverage amount you select.

What kind of supplies will I need?

You will need an official Notary seal once you are commissioned. You can choose from either an inked stamp or an embosser. If an embosser is used, the impression must be inked or blackened so that it may be photocopied.

Notary stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. If you choose to purchase an embosser, you will also need to purchase an embosser inker to comply with the law.

If you plan to charge for your Notary services, you must post a fee schedule for the services you provide.

Though not required by law in Indiana, keeping a log book or journal of notarial acts is recommended by the state. Your journal is a record of notarizations you have performed and offers you protection from liability.

If you are a mobile or retail Notary, an ID checking guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

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General Notary Public Information

Which state government office handles Notaries?

The Indiana Secretary of State is responsible for commissioning Notaries Public in Indiana.

May I become an Indiana Notary if I don't live in the state?

Yes. If you are primarily employed in the state, you can become an Indiana Notary Public.

Where will I be able to notarize?

Indiana Notaries have statewide jurisdiction.

Who can I notarize for?

You can notarize for any member of the public who makes a reasonable request and meets all requirements for notarization. You cannot notarize your own signature, whether signing for yourself or for a corporation.

What should I do if I move or change my name?

If you move, change your name or other personal information, you must let the Secretary of State’s office know within 30 days. If you change your name, you must also file a rider or other record issued by your surety provider reflecting the change and an example of your new, official signature.

Once my current commission expires, will I be automatically reappointed?

No. When your commission’s 8 year term ends, you must meet the State’s requirements and reapply for a new Notary commission.

Notaries commissioned before July 1, 2018 are “grandfathered” through their existing commission term. When they renew their commission, however, they will be subject to the new state laws.

What do I need to know about remote notarization in Indiana?

After July 1, 2019, remote notarization is allowed in Indiana. If you want to perform this service, you must register with the Secretary of State, keep an electronic journal and a recording of the audio-visual remote notarization event. The NNA will update you as more information is made available. In the meantime, we’ve published an article describing what remote notarization is and what you need to know.

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If you're not quite ready yet, we have additional resources where you can learn what a Notary is, what they do and why you should become a commissioned Notary.

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