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How to Become a Notary Public in Indiana

To become a Notary Public in Indiana, you must complete the following steps:

  1. Make sure you meet all qualifications under Indiana state law (see below).
  2. Buy your official Notary seal and $25,000 surety bond.
  3. Take the state-required education course and pass the exam from an approved vendor.
  4. Complete the online application.
  5. Submit a copy of your bond, your electronic signature, $5 filing fee and $18.87 application fee.
  6. Get E&O insurance to limit your financial exposure (optional, but strongly recommended).
  7. Take a Notary training course for additional guidance on notarial duties (optional, but strongly recommended).

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In This Guide: Indiana Notary Process | IN Notary Requirements | General Notary Public Information

More Details About the Indiana Notary Process

Find more information about applying for an IN Notary Public commission below.

How much does it cost to become a Notary in Indiana?

There is a $5 filing fee and $18.87 application fee to apply for an Indiana Notary Public commission. The cost of your $25,000 state-required surety bond, seal and other Notary supplies will vary based on the vendor you choose.

How long does it take to receive a Notary commission?

According to the 2019 Indiana SOS Notary Handbook, you will get an email within two business days regarding the status of your application in most cases. If you're approved, the email will have a link you can use to download your Indiana Notary certificate. You can also check your status by looking for your name on the Secretary of State's list of commissioned Notaries.

How long does an Indiana Notary commission last?

The Indiana Notary commission is valid for eight years, after which you will need to renew it to continue serving as a Notary.

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Requirements to be a Notary in Indiana

Wondering if you qualify to become an Indiana Notary Public? Read on below.

Who can become a Notary?

To be a Notary in Indiana, applicants must:

  • Be at least 18 years old
  • Be a citizen or permanent legal resident of the U.S.
  • Be a resident or primarily employed in the state of Indiana
  • Possess an Indiana driver's license, Indiana non-driver identification card or other acceptable form of identification to prove Indiana residence or possess proof of employment in the state of Indiana
  • Not hold a lucrative federal or state government office
  • Not have a criminal conviction with a sentence exceeding six months imprisonment

You may also be required by the Secretary of State to submit a criminal background check that is not more than six months old.

Is Notary training or an exam required by the state?

Yes. All Notary applicants must take a Notary education course and pass an exam. The exam has a combination of 30 multiple choice and true-or-false questions. You must score 80% or higher to pass.

As of March 31, 2020, you're required to complete three continuing education courses throughout your eight-year commission term. The first course must be completed two years after you receive your commission, the second course four years after and the third course six years after getting commissioned. You have until the end of the anniversary month in which you received your Notary commission to complete the courses. Notaries who fail to complete the continuing education requirement will result in the expiration of their commission.

What kind of supplies will I need?

Indiana Notaries are required to use an official Notary seal for all notarial acts. You can choose from either an inked stamp or embosser. If an embosser is used, the impression must be inked or blackened so that it may be photocopied. The seal must contain the following information:

  • The words "Notary Public"
  • The words "State of Indiana"
  • The word "Seal"
  • Your name as it appears on your commission
  • The words "Commission Number _____ (number)"
  • The words "My commission expires _____ (date)"

Notary stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. If you choose to purchase an embosser, you will also need to purchase an embosser inker to comply with the law.

Though not required by law in Indiana, keeping a logbook or journal of notarial acts is recommended by the state. Your journal is a record of notarizations you have performed and offers you protection from liability.

Do Indiana Notaries need a surety bond or insurance?

Yes. Indiana State requires that all Notaries purchase a $25,000 surety bond to protect the public if they are harmed by Notary misconduct. If damages are paid out from the bond, you are required by law to pay back the company that issued the bond in addition to any legal fees incurred.

Notaries in Indiana are not required to purchase insurance, although you have the option of doing so, and it is recommended. Errors and omissions (E&O) insurance helps protect you, the Notary. If you make an unintentional mistake or a false claim is filed against you, an E&O policy will cover your legal fees and awarded damages up to the coverage amount you select.

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General Notary Public Information

Learn more about being a Notary Public in the Hoosier State below.

Which state government office handles Notaries?

The Indiana Secretary of State, located in Indianapolis, IN, is responsible for commissioning Notaries Public in Indiana.

May I become an Indiana Notary if I don't live in the state?

Yes. If you are primarily employed in the state, you can become an Indiana Notary Public.

Where will I be able to notarize?

Indiana Notaries have statewide jurisdiction.

Who can I notarize for?

You can notarize for any member of the public who makes a reasonable request and meets all requirements for notarization. You cannot notarize your own signature -- whether signing for yourself or for a corporation. In addition, Notaries are prohibited from notarizing for their spouse or for any party that may directly benefit the Notary or spouse.

What fees can IN Notaries charge?

As of May 1, 2019, the Secretary of State allows Indiana Notaries to charge $10 per signature for acknowledgments, oaths and affirmations, signature witnessings, verifications upon oath or affirmation, and copy certifications. Fees for notarial acts not specified are negotiable. You may charge a reasonable traveling fee not to exceed the federal travel fees established by the U.S. General Services Administration. If you plan to charge for your Notary services, you must post a fee schedule for the services you provide.

What should I do if I move or change my name?

If you change your mailing address, name or other personal information, you must notify the Secretary of State's office within 30 days. For Notaries moving out of Indiana or no longer primarily employed in the state, you must notify the Secretary of State. The notice will be treated as a resignation.

If you change your name, you must also file a rider or other record issued by your surety provider reflecting the change and an example of your new, official signature.

What happens if my application is rejected?

You can apply for your traditional Notary Public commission three times within 30 days. If you're rejected, you must wait 30 days before submitting another application. After that, you're entitled to timely notice and a hearing, as described in IC 4-21.5.

What is the process to renew my commission as an Indiana Notary?

When your commission's eight-year term ends, you must meet the state's requirements and reapply for a new Notary commission.

Notaries commissioned before July 1, 2018, are grandfathered through their existing commission term. When they renew their commission, however, they will be subject to the new state laws.

What do I need to know about remote notarization in Indiana?

Remote online notarization (RON) has been allowed in Indiana since July 1, 2019, but the Secretary of State only adopted final rules for RONs on March 31, 2020. Once you have your traditional Notary Public commission, follow this step-by-step guide to register to perform remote notarizations.

If you're not quite ready yet, we have additional resources where you can learn what a Notary is, what they do and why you should become a commissioned Notary.

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