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How to Become a Notary Public in Utah

If you are interested in becoming a Notary Public in Utah, this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Utah notary or renewing your Utah commission, we'll walk you through step by step.

Utah Notary Process

Requirements to be a Notary in Utah

General Notary Public Information

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Utah Notary Process

What is the process to become a Notary Public?

  1. Make sure you meet all of Utah’s eligibility requirements (see below).
  2. Prepare for and pass the Utah Notary test.
  3. Pay the $95 application fee and the $40 testing fee at the end of the test.
  4. Once you pay, the test is submitted and your results will be immediate. If you passed the test, print your application. Complete and sign the form.
  5. Get your $5,000/four-year bond from a surety company. (Utah state employees must get a Risk Bond only.)
  6. Go to a currently commissioned Notary to take your oath of office (usually on the bond form).
  7. Mail your completed application, original bond form, and oath of office to the Notary Office at the Utah State Capitol in Salt Lake City.
  8. Once processed, you will receive your Certificate of Authority of Notary Public. Check the spelling, as this information comes from the information you provided when applying to take the exam.
  9. Sign your Certificate of Authority of Notary Public in the presence of a Notary.
  10. Buy your Notary seal stamp. Provide your seal vendor a copy of your signed Certificate of Authority of Notary Public.
  11. Consider purchasing E&O insurance to limit your financial exposure (optional, but recommended).

How long does it take?

One to two weeks to process.

How much does it cost?

The state application fee is $95 and the testing fee is $40. The cost of your bond, seal, fee schedule, and optional journal will vary based on the vendor you choose.

The cost of commissioning can differ depending on whether you are a new or renewing Notary. Supply package prices vary among vendors. New Notaries may need more “how-to” assistance than experienced Notaries. Books, training and live expert assistance are often must-haves for most new Notaries.

Some vendors may package items with additional fees — processing fees for example. Training can be included in package prices for new Notaries, although the quality of education can vary. Some providers offer their own Notary courses while others do not have the on-staff expertise to develop and support educational content. Several vendors offer Notaries live question and answer support, and others are not able to offer such assistance.

What kind of training will I need?

Training is not required for Utah Notaries.

Do I need to take an exam?

Yes, passing an exam is required to become a Notary in Utah. You can register on the Secretary of State’s website.

What kind of supplies will I need?

A Notary seal is required. Your Notary seal must be a purple-inked stamp, and contain your name as it appears on your commission, the words "Notary Public,” “State of Utah,” “My commission expires on (date)”, your commission number, and a facsimile of the Great Seal of Utah.

You may also use an embosser, in addition to the inked stamp. This embosser is only to have your name, the words “Notary Public”, and “State of Utah”.

Utah Notaries are also required to display a fee schedule of notarial acts in English, and may have other non-English-language fee schedules posted as well.

While a Notary journal is not required by law, Utah considers it a best practice for Notaries to use a Notary record book. It is strongly recommended that you use a journal of notarial acts to keep a record of your notarizations, even though your state doesn’t require it. When purchasing a journal, there are a few important features to which you must pay close attention. A journal with numbered pages and tamper-proof sewn construction allows Notaries to identify missing pages in their journals, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals simply do not offer the same level of security.

When shopping for seal stamps, quality and durability can vary greatly among vendors. Stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging. A second seal can help you avoid downtime if your seal is ever misplaced, and an embosser can help add an additional layer of fraud prevention security.

Supplies are sold by most vendors in packages, which can sometimes provide savings. However, not all vendor packages are created equal — they can vary greatly in terms of quality and content. If you are a new Notary or renewing your commission, the types and quantity of notarizations can require different tools of the trade. For example, if you are a mobile or retail Notary, an ID checking guide is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

Do I need a bond or insurance?

Yes. A $5,000/four-year bond is required for Utah Notaries. Additionally, many also choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Utah.

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Requirements to be a Notary in Utah 

Who can become a Notary?

There are basic qualifications for a person to become a Notary in Utah. All applicants must be at least 18 years of age. You must be a Utah resident for at least 30 days before applying. You must be able to read, write, and understand English, and must be a U.S. citizen or have permanent resident status. Applicants must also have had no lifetime felony convictions nor had a Notary commission revoked.

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General Notary Public Information

Why become a Notary?

Anyone who is interested in serving the public as an impartial witness should become a Notary. Notaries properly identify signers, and verify that the signer understands and is willing to sign the document in hand. Notaries help prevent fraud and add integrity, trust and authenticity to signatures on various important documents. Many companies in the healthcare, real estate finance and legal industries employ Notaries.

Although Utah does not require training, where can I get it?

Utah provides a study guide. You can also find several reputable Notary Public training providers with a quick online search. It’s important to note that the Secretary of State does not provide workshops or seminars, nor does the Secretary endorse any business that advertises Notary Public training. Since the Secretary of State doesn’t have jurisdiction to take action regarding a business that offers Notary training, make sure you thoroughly review any company you plan to work with.

Can anyone help me become a Notary?

Yes. Several companies offer Notary training, supplies, insurance and assistance with the entire application process. Also, the Secretary of State’s website has the application with submission details, if you want to get the process started on your own.

Where will I be able to notarize?

You will be able to notarize anywhere in the state of Utah.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Utah law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

What is the process to renew my Notary Public commission?

The renewal process in Utah is similar to the process to become a Notary explained above.

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