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How to Become a Notary Public in Utah

If you are interested in becoming a Notary Public in Utah, this practical guide will answer many common questions. Learn about notarial duties, and find out how you can become a commissioned Notary. Once you are ready to begin the process of becoming a Utah notary or renewing your Utah commission, we'll walk you through step by step.

Utah Notary Process | Requirements to be a Notary in Utah | General Notary Public Information

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Utah Notary Process

What is the process to become a Notary Public?

If you want to become a Utah Notary, you must complete the following steps:

  1. Make sure you meet all of Utah’s eligibility requirements (see below).
  2. Create an account on the Lieutenant Governor's website.
  3. Take and pass the Utah Notary test.
  4. Pay the $95 test and administration fee. Once you pay, your test is submitted and your results will be immediate.
  5. If you pass, print your application form. Sign and date it.
  6. Get a $5,000 surety bond.
  7. Go to a currently commissioned Notary to take your oath of office (usually on the bond form).
  8. Complete, sign and submit a waiver for a criminal background check.
  9. Submit your completed application, original bond form and notarized oath of office to the Lieutenant Governor.
  10. Once processed, you will receive your Certificate of Authority of Notary Public via email.
  11. Buy your Notary seal stamp.
  12. Consider using a Notary journal and getting E&O insurance to limit your financial exposure (optional, but recommended).

How long does it take?

According to the Lieutenant Governor's website, it will take approximately two weeks to process your application.

How much does it cost?

The state application and testing fee is $95. The cost of your bond, seal and optional supplies will vary based on the vendor you choose. Some vendors may package required items with additional supplies — training or processing fees for example. New Notaries may need more “how-to” assistance than experienced Notaries. Books, training and live expert assistance are often must-have items.

What kind of training will I need?

Training is not required for Utah Notaries, but the state does provide a study guide to prepare you for the exam.

You can also find several reputable Notary Public training providers with a quick online search.

Do I need to take an exam?

Yes, passing an exam is required to become a Notary in Utah. If you don't pass on your first try, you can retake the test within 30 days for $40. If you wait longer than that, you'll have to pay the full $95 fee.

Do I need a bond or insurance?

Yes. A 4-year, $5,000 bond is required for Utah Notaries. Additionally, many also choose to purchase optional errors and omissions (E&O) insurance policies to protect themselves from legal expenses. E&O insurance is not a requirement in Utah.

Do I need a background check to become a Utah Notary?

Starting on November 1, 2019, all Notary applicants will undergo a criminal background check. You will need to fill out, sign and submit a waiver to the Lieutenant Governor's office. They will give your information to the Department of Human Resource Management to conduct the screening. The Department will provide all information they gather to the Lieutenant Governor.

What kind of supplies will I need?

A Notary seal is required. Your Notary seal must be a purple-inked stamp for traditional notarizations. You may also use an embosser, in addition to the inked stamp. A second seal can help you avoid downtime if your seal is ever misplaced, and an embosser can help add an additional layer of fraud prevention security.

When shopping for seal stamps, quality and durability can vary greatly among vendors. Stamps should not bleed during or after use, as this can cause county officials to reject documents due to smudging.

Utah Notaries are also required to display a fee schedule of notarial acts in English, and may have other non-English-language fee schedules posted as well.

While a Notary journal is not required by law, Utah considers it a best practice for Notaries to use a Notary record book. When buying a journal, there are a few important features you should consider. A journal with numbered pages and tamper-proof sewn construction allows Notaries to identify missing pages in their journals, which becomes extremely helpful if you’re ever named in a lawsuit. Simple notebooks or glue-bound journals simply do not offer the same level of security.

If you are a new Notary, the types and quantity of notarizations can require different tools of the trade. For example, if you are a mobile or retail Notary, a guide to check identification credentials is recommended because you are constantly dealing with different people, as opposed to someone who notarizes in the same setting for the same group of people day after day.

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Requirements to be a Notary in Utah 

Who can become a Notary?

There are basic qualifications for a person to become a Notary in Utah. All applicants must be:

  • At least 18 years old
  • A Utah resident for at least 30 days
  • Able to read, write and understand English
  • A U.S. citizen or have permanent resident status
  • Free of any disqualifying offenses or license revocations

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General Notary Public Information

Can anyone help me become a Notary?

Yes. Several companies offer Notary training, supplies, insurance and assistance with the entire application process. The Lieutenant Governor's website has the application process posted if you want to get things started on your own.

How to become a Remote Online Notary in Utah

Starting on November 1, 2019, remote online notarization (RON) is allowed in UT. The RON application and certification process will be available for currently commissioned Utah Notaries on that date. We will update this section when more information is available.

If you want to offer RON services, there are a few additional steps in the application process. You must:

  • Apply for a Remote Online Notary Certification
  • Pay the Lieutenant Governor's application fee
  • Get a separate $5,000 surety bond
  • Get an electronic Notary seal and signature that renders in black only
  • Keep an electronic journal of all remote acts performed
  • Keep a recording of every remote notarization
  • Abide by all new remote notarization rules

You may also designate a custodian, like the technology provider, to securely store your journal and recordings.

We've also published an article with more general information about RON and what's happening across the country.

Where will I be able to notarize?

You will be able to notarize anywhere in the state of Utah.

Who can I notarize for?

You can notarize for everyone, excluding yourself. You cannot notarize your own signature, nor can you notarize documents you are named in or would benefit from. Utah law doesn’t specifically prohibit notarizing for a spouse or relative or for a spouse’s business. If you perform notarizations as part of your employment, your employer may limit the notarizations you perform during your work hours.

What is the process to renew my Notary Public commission?

According to the Lieutenant Governor's website, there isn't an official renewal process in Utah. If your legal name hasn't changed, you may use your current username and password to update your information and take the exam. If your name has changed, you'll need to create a brand new account.

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If you're not quite ready yet, we have additional resources where you can learn what a Notary is, what they do and why you should become a commissioned Notary.

Are you ready to get started?

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