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Document Requirements to Manufacture Custom Items

Notary Seals, Bonds, Errors & Omissions Insurance, and ID Checking Guides require commission verification before they are shipped. Notary Seals and Embossers are custom made to your state's specifications with the information shown on your commission paperwork. Some states require paperwork to be submitted to us before issuing a Notary Bond. As a best practice, we verify an active commission exists before activating Errors & Omissions policies or shipping ID Checking Guides.

Documentation requirements to authorize fulfillment of these items vary from state to state. Please look up the documentation required for your state in the State by State Document Requirements section below. If “Copies Acceptable” is shown, you may send us the specified paperwork via any of the options below. If you need to ship original paperwork, ship it to our physical mailing address. We recommend shipping any original documents with a tracking service.

Options if Copies are Acceptable
Upload via My NNA
Fax – 1-800-833-1211
E-mail – releasing@nationalnotary.org

Mailing Address
National Notary Association
9350 De Soto Avenue
P.O. Box 2402
Chatsworth, CA 91313-2402

Phone Number (for any questions)
1-800-US-NOTARY (1-800-876-6827)


State by State Document Requirements

Unless a specific document requirement for a bond is mentioned for your state, Notary Bonds do not require any documentation and will be issued within 2-3 business days of placing the order.

If you are renewing your commission, the document provided should reference the new commission information, not the current or previous commission. The information listed on the document will be used to manufacture the stamp and determine issue dates for insurance policies.

Select your state now to display what is required:

Document Requirements for Alabama (Copies Acceptable)

Bond (Baldwin, Geneva, Macon, & Mobile counties) -  Send your Commission Letter.
Seal, Guide, or E&O only -  Send your Commission Certificate or a printout of your notary listing on the Alabama website.

Document Requirements for Alaska (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Alaska website.

Document Requirements for Arizona (Copies Acceptable)

Seal - Send your Commission Certificate.
Guide or E&O only - Send your Commission Certificate or a printout of your notary listing on the Arizona website.

Document Requirements for Arkansas (Copies Acceptable)

Seal - Send your Commission Certificate.
Guide or E&O only - Send your Commission Certificate or a printout of your notary listing on the Arkansas website.

Document Requirements for California

Seal -  Mail your original Certificate of Authorization. (Original required per state law)
Bond, Guide, or E&O only -  Send your Certificate of Authorization or Commission Certificate. (Copies Acceptable)

Document Requirements for Colorado (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Colorado website.

Document Requirements for Connecticut (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Delaware (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for DC (Copies Acceptable)

Bond -  Send your Appointment Notice.
Seal, Guide, or E&O only -  Send your Commission Certificate or Appointment Notice.

Document Requirements for Florida (Copies Acceptable)

If a Notary Package with a bond ordered - No documents are required.
Seal, Guide, or E&O only - Send your Commission Certificate or a printout of your notary listing on the Florida website.

Document Requirements for Georgia (Copies Acceptable)

Seal - Send your Certificate of Appointment.
Guide or E&O only - Send your Certificate of Appointment or a printout of your notary listing on the Georgia website.

Document Requirements for Guam

Seal -  Mail your original, notarized Application for Seal along with a copy of your Commission Certificate. (Original required per state law)
Guide or E&O only -  Send your Commission Certificate. (Copies Acceptable).

Document Requirements for Hawaii (Copies Acceptable)

Bond -  Send your Notification of Appointment.
Seal, Guide, or E&O only -  New notaries, please forward your Letter of Passing. Renewing Notaries, please forward the Notification of Appointment.

Document Requirements for Idaho (Copies Acceptable)

State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or a printout of your notary listing on the Idaho website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O -  Send your Commission Certificate or a printout of your notary listing on the Idaho website.

Document Requirements for Illinois (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Illinois website.

Document Requirements for Indiana (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Indiana website.

Document Requirements for Iowa (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Iowa website.

Document Requirements for Kansas (Copies Acceptable)

State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O -  Send your Commission Certificate.

Document Requirements for Kentucky (Copies Acceptable)

Bond -  Send us an e-mail or document which states you have received the postcard from the state instructing you to obtain a notary bond or a printout of your notary listing on the Kentucky website.
Seal - Send your Commission Certificate.
Guide or E&O only -  Send your Commission Certificate or a printout of your notary listing on the Kentucky website.

Document Requirements for Louisiana (Copies Acceptable)

Bond -  If new notary, send us an e-mail or document which states you have passed the state required examination.
Seal, Guide, or E&O -  Send your Commission Certificate or a printout of your active notary listing on the Louisiana website.

Document Requirements for Maine (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Maine website.

Document Requirements for Maryland (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Massachusetts (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Michigan (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Minnesota (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Minnesota website.

Document Requirements for Mississippi (Copies Acceptable)

Bond -  Send your Commission Letter showing your commission dates.
Seal, Guide, or E&O only -  Send your Commission Certificate or a printout of your notary listing on the Mississippi website.

Document Requirements for Missouri (Copies Acceptable)

Bond -  Send your Commission Letter containing instructions to purchase a notary bond.
Seal - Send your Commission Letter or Commission Certificate.
Guide or E&O only -  Send your Commission Letter, Commission Certificate, or a printout of your notary listing on the Missouri website.

Document Requirements for Montana (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Nebraska (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Nevada

Seal -  Mail your original Commission Certificate or an original, certified copy. The original Certificate will be returned with the seal. (Original required per state law)
E&O or Guide only -  Send your Commission Certificate. (Copies Acceptable)

Document Requirements for New Hampshire (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for New Jersey (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for New Mexico (Copies Acceptable)

State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O -  Send your Commission Certificate.

Document Requirements for New York (Copies Acceptable)

Send your Commission Card or a printout of your notary listing on the New York website.

Document Requirements for North Carolina (Copies Acceptable)

Send your Certificate of Appointment.

Document Requirements for North Dakota (Copies Acceptable)

Send your Certificate of Authorization.

Document Requirements for Ohio (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Ohio website.

Document Requirements for Oklahoma (Copies Acceptable)

Send your Commission Certificate or a printout of your notary listing on the Oklahoma website.

Document Requirements for Oregon (Copies Acceptable)

Send your Certificate of Authorization.

Document Requirements for Pennsylvania (Copies Acceptable)

Bond -  Send your Bond Form (page with barcode) and Notice to Appointee.
Seal, Guide, or E&O -  Send your Commission Certificate, Notice to Appointee letter, or a printout of your notary listing on the Pennsylvania website. Please provide your city, township, or borough and the county of business along with the document.

 
Document Requirements for Rhode Island (Copies Acceptable)

Send your Notary Public Identification Card or a printout of your notary listing on the Rhode Island website.

Document Requirements for South Carolina (Copies Acceptable)

Send your Commission Card or a printout of your notary listing on the South Carolina website.

Document Requirements for South Dakota (Copies Acceptable)

State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or a printout of your notary listing on the South Dakota website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O -  Send your Commission Certificate or a printout of your notary listing on the South Dakota website.

Document Requirements for Tennessee (Copies Acceptable)

Bond -  Procedures vary by county. If the county provides you with the dates of your commission in a Commission Letter, send it to us. If they provide it to you orally or otherwise, please forward the information to us to issue your bond. If your information is new commission expiration date is shown, you may also send us a printout of your notary listing on the Tennessee website.
Seal, Guide, or E&O only -  Send your Commission Certificate or a printout of your your notary listing on the Tennessee website.

Document Requirements for Texas (Copies Acceptable)

If a Notary Package with a bond ordered - No documents are required.
Seal, Guide, or E&O only - Send your Commission Certificate or a printout of your notary listing on the Texas website.

Document Requirements for Utah (Copies Acceptable)

Bond -  Send us an e-mail or document which states you have passed the state required examination.
Seal -  Send your notarized Commission Certificate including the top portion of the page
Guide or E&O only -  Send your notarized Commission Certificate including the top portion of the page or a printout of your notary listing on the Utah website.

Document Requirements for Vermont (Copies Acceptable)

Send your Oath Form or a printout of your notary listing on the Vermont website.

Document Requirements for Virgin Islands (Copies Acceptable)

Send your Commission Letter.

Document Requirements for Virginia (Copies Acceptable)

Send your Commission Certificate.

Document Requirements for Washington (Copies Acceptable)

Seal - Send your Commission Certificate
Guide or E&O only -  Send your Commission Certificate or a printout of your notary listing on the Washington website.

Document Requirements for West Virginia (Copies Acceptable)

Seal - Send your Commission Letter.
Guide or E&O only -  Send your Commission Letter or a printout of your notary listing on the West Virginia website.

Document Requirements for Wisconsin (Copies Acceptable)

State does not require documentation to manufacture official notary seal at time of application or renewal. Seals are shipped with other supplies in order. Send your Commission Certificate or or a printout of your notary listing on the Wisconsin website within 30 days of receipt of new or renewed commission.
Commission Date Stamp, Guide, or E&O -  Send your Commission Certificate or a printout of your notary listing on the Wisconsin website.

Document Requirements for Wyoming (Copies Acceptable)

Bond -  Send your Commission Letter.
Seal, Guide, or E&O only -  Send your Commission Certificate.