Notary Seal Stamp and Embosser Requirements

SHIPPING NOTES: Notary Seal Stamps and Embossers are custom made to your state's specifications. These items cannot be produced until all required documents are received by fax or mail (as indicated below). Seals and Embossers will be shipped separately from non-custom items ordered. The estimated timeframe noted below is from the day the required documentation is received by the NNA:

Notary Stamps and Embossers: Please allow 2-3 business days to manufacture and ship.

MAIL
National Notary Association
9350 De Soto Avenue
P.O. Box 2402
Chatsworth, CA 91313-2402

FAX
1-800-833-1211

PHONE
1-800-US-NOTARY (1-800-876-6827)


Notary Seal Stamp Requirements

IMPORTANT: The following documents are required to provide your Official Notary Seal Stamp. Please fax or mail the required documents to the NNA (as indicated below).

AL, DC, VI: Notary Seal Stamps not permitted by state/district; please select a Notary Seal Embosser. Send a COPY of your "Commission Certificate."

CA, OR: Mail your ORIGINAL "Certificate of Authorization" (not a copy).

ND: Forward a COPY of your "Certificate of Authorization".

FL: If ordering a Notary Seal, please send a COPY of your Notary "Commission Certificate." If ordering an NNA Complete Notary Package, no documents are required.

GUAM: Send a COPY of your "Commission Certificate" AND mail your ORIGINAL, notarized "Application for Seal."

HI: New Notaries, forward a COPY of your "Letter of Passing." Renewing Notaries, forward a COPY of your "Notification of Renewal."

ID, KS, NM, SD, WI: Order your seal, then forward a COPY of your "Commission Certificate" within 30 days of receipt of commission.

MT: Send a COPY of your "Commission Certificate" AND provide your city/town of RESIDENCE.

NV: Mail your ORIGINAL "Certificate of Appointment" OR an original CERTIFIED copy. No faxes accepted. The original Certificate of Appointment will be returned with the seal.

PA: Send a COPY of your "Commission Certificate" OR "Appointment Letter" AND provide your city, township or borough and county of business.

RI: Send a legible/enlarged copy of your Notary Public Identification Card.

TX: Send a COPY of your Notary "Commission Certificate." State Employees without a Notary Bond must note the following on their request when ordering seals: "NOTARY WITHOUT BOND."

UT: Send a COPY of your notarized "Commission Certificate" including top portion.

VA: Send a COPY of your "Commission Certificate."

All Other States: Send a COPY of your Notary "Commission Certificate" OR "Letter of Appointment."


Notary Seal Embosser Requirements

IMPORTANT: The following documents are required to provide your Official Notary Seal Embosser. Please fax or mail the required documents to the NNA (as indicated below).

CA: Mail your ORIGINAL "Certificate of Authorization" (not a copy).

GUAM: Send a COPY of your "Commission Certificate" AND mail your ORIGINAL, notarized "Application for Seal."

HI: New Notaries, forward a COPY of your "Letter of Passing." Renewing Notaries, forward a COPY of your "Notification of Renewal."

ID, KS, NM, SD, WI: Order your seal, then forward a COPY of your "Commission Certificate" within 30 days of receipt of “Commission Certificate.”

NV: Mail your ORIGINAL "Certificate of Appointment" OR an original CERTIFIED copy. No faxes accepted.

PA: Send a COPY of your "Commission Certificate" OR "Appointment Letter" AND provide your city, township or borough and county of business.

UT: Send a COPY of your notarized "Commission Certificate."

VA: Send a COPY of your "Commission Certificate."

VI: Send a COPY of your "Commission Certificate" with name of District. (Specify if government employee.)

All Other States: Send a COPY of your Notary "Commission Certificate" OR "Letter of Appointment."