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Can I Complete A Notary Certificate That Has Additional Names Printed On It?

New Hotline Resized 3I was presented with a temporary guardianship document that needs three signatures notarized. All three names are printed in the Notary certificate. One of the signers lives in another area. How would I handle this?S.M., Minnesota 

You should cross out the name of the signer who is not present and initial the correction and notarize the signatures of the individuals who are present. In addition, you should make a notation in you Notary journal regarding the correction and note the name of the individual who was absent.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.


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