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Notary Bulletin

Can I Complete A Notary Certificate That Has Additional Names Printed On It?

New Hotline Resized 3I was presented with a temporary guardianship document that needs three signatures notarized. All three names are printed in the Notary certificate. One of the signers lives in another area. How would I handle this?S.M., Minnesota 

You should cross out the name of the signer who is not present and initial the correction and notarize the signatures of the individuals who are present. In addition, you should make a notation in you Notary journal regarding the correction and note the name of the individual who was absent.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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Isis Jones

19 Jul 2018

How do I handle a document where all names are printed on notary certificate, however, one of the signer is not present, but will come at a different day to sign notary certificate?

National Notary Association

19 Jul 2018

Hi Isis. You may not notarize the signature of an individual who is not present and has not signed the document. You should line through the absent person's name printed in the Notary certificate and initial and date the correction. You should also note in your journal entry that you made the correction because one signer was not present.

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