Notary Bulletin

Hotline Tip: How Do I Handle An Out-Of-State Acknowledgment Certificate?

It is becoming fairly common for Notaries to be presented with a document that includes an out-of-state acknowledgment certificate. You can use it, provided it complies with the one you use in your state. Just make sure it does not require you to make an assertion that your state prohibits, such as certifying a person’s title or other representative capacity.

If the certificate is significantly different or you’re uncertain, use a loose certificate from your state. Also, don’t let anyone pressure you to use an out-of-state form if you’re uncomfortable with it. You’re the commissioned Notary, and no one can demand that you disobey your state laws.

If you use a loose certificate, let your signer know that you’re replacing the certificate that came with the document and explain why. This can help avert problems later.

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

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