In the March issue of the National Notary magazine, the NNA included an image showing the signer’s driver's license number recorded in the Notary’s journal (page 33). Is this a requirement in some states, or does putting this information in your record book pose a privacy issue? What are the rules regarding recording a signer’s license number? – P.H., Harris County, TX
Some states do, in fact, require the Notary to record a signer’s ID number in their journal. To help protect this information, a Notary is required to keep their journal secure and under their exclusive control at all times. Some states take it one step further and instruct Notaries to cover the identification number when providing a copy of a journal entry.
With that said, however, Texas Notaries are prohibited from recording any identification number in their journals. (1 TAC § 87.40)
If you have additional concerns about protecting the private date of your signers, you might consider using a Notary Privacy Guard, which is designed to protect your clients’ personal information.
Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors
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