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Notary Bulletin

Can I Use Correction Fluid To Edit A Journal Entry?

NNA Hotline Tips For NotariesI had a scheduled notarization, but while filling out my journal the signers changed their mind and wanted to reschedule for another time. While nothing was notarized, I filled our journal entries. Should I use correction fluid to blot out the entries, or draw a line through them?A.V., Elk Grove, California

If you are in a situation where you started or completed a journal entry but the notarization was not finished for whatever reason, it would be in your best interest to preserve the entry. In the “Additional Information’ column, you should explain why the notarization was not completed, in case the transaction is ever questioned.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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John

25 Aug 2014

Here is another place where ISO 9001 Standards disagree with what NNA is stating. ISO says that a single line should be drawn thru the entry preserving the data but indicating it was not completed. Adding a notation in the "Additional Information" column as to the reason is a good step as well.

National Notary Association

25 Aug 2014

Hello John, Thank you for input. Our practice is standard operating procedure in the legal community. Many attorneys have shared this with us over the years. We are not aware of any change to this procedure, but if you'd like to message us privately with more details at social@nationalnotary.org, we'd be happy to discuss this topic further with you.

cindana @Gail.com

22 Aug 2014

yes

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