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Notary Bulletin

Hotline Tip: Can A Notary Have Multiple Journals?

NNA Hotline Tips For NotariesI complete most of my notarizations at my workplace, but I occasionally perform them on my own time, as well. For the sake of convenience, is it okay if I record my Notary acts in two different journals — one at home and one at the office?

State law may prohibit a Notary from using more than one active journal at a time, and the NNA does not recommend using more than one journal at a time. Having two (or more) journals can increase your chances of those items being lost, stolen or used without your knowledge, whereas having one well-maintained journal helps ensure that your entries will be well organized in chronological order. This may come in handy down the line if you have to look up a specific notarization. Be sure that when transporting your journal from work to home, and vice versa, that you keep it well protected. For example, never leave it unprotected in your car while running errands.

The only exception to the practice of using one active journal is if an Arizona Notary is employed by an attorney, the workplace notarizations entered into the journal are subject to the attorney-client privilege and the Notary must use a separate “public” journal for all other notarizations performed.

 

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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