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Notary Bulletin

The Etiquette Of Oaths And Affirmations

Administering an oath or affirmation is a serious part of the notarial process, and it’s important for you and the person taking the oath or affirmation to act properly during the process. Here are some etiquette tips to follow while performing this notarial act.

1. Respect individual beliefs and choices. Depending on personal beliefs, an individual may choose to take an oath (a promise to a higher power) or an affirmation (a promise made on personal honor). Both are equally acceptable. You should ask what the person prefers before proceeding and use appropriate phrasing and gestures for whichever act is appropriate. (See #3 below.)

2. Do not joke or behave frivolously during the procedure. An oath or affirmation is a solemn promise to tell the truth and can result in criminal punishment if the oath-taker or affirmant is found to have lied. Always behave professionally and treat the process seriously from beginning to end. If the oath-taker or affirmant does not appear to be taking themselves seriously, remind them that they are making a promise with important consequences.

3. Use appropriate ceremonial gestures. To impress upon the oath-taker or affirmant the importance of truthfulness, the Notary is encouraged to lend a sense of ceremony and formality to the procedure. During the administration of the oath or affirmation, it’s traditional for both the Notary and the person taking the oath or affirmation to raise their right hands, though this is not a legal requirement in most states. If administering the oath, the oath-taker may place one hand on an appropriate religious text while raising the other in a pledging gesture if the oath-taker wishes. For an affirmation, it is traditional to raise the right hand in a pledging gesture or place the hand over the heart.

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