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Notary Bulletin

New Montana Notary Seal And Ink Requirements Now In Effect

As a result of recent Montana law changes that significantly modernized the state’s Notary regulations and procedures, newly commissioned Notaries in “The Treasure State” must now use an inking stamp-type seal with specific information and a standardized format. An embossing crimper-type seal may no longer be used.

The regulations apply to all of the state’s Notaries who received a new or renewal commission on or after October 1, 2009. The new inking stamp must be rectangular and approximately 1 inch by 2 ½ inches, and it must include an official circular seal bearing the Notary’s name, the words “State of Montana,” and the words “Notarial Seal” or “Notary Public” along with the following information in the rectangle:

 

  • The Notary’s printed name exactly as it appears on the Certificate of Commission
  • The title, “Notary Public for the State of Montana”
  • The words “Residing at” with the name of the city or town where the Notary lives
  • The Notary’s commission expiration date, shown in Month/Day/Four-Digit Year format.

 

As a point of clarification, Montana Notaries may no longer print a blank space in the inking stamp as part of the commission date, and then write in the date by hand. Additionally, all inking seals in the new format must be impressed with blue or black ink.

If any of the information contained in the seal/stamp changes during the Notary’s term of office, the stamp must be replaced. Handwritten corrections are no longer permitted.

Notaries holding commissions expiring before October 1, 2013, may use their current seals until their commission expires, after which they must obtain a replacement seal conforming to the new format.

Additional information can be found at the the Montana Secretary of State’s Web site.

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