Notary Bulletin

Hotline Tip: How Long Should I Keep My Old Notary Journal?

How long is a Notary required to keep his or her old Notary journals? – L.H., South Dakota

South Dakota does not require Notaries to maintain a journal, though it is a practice recommended by the South Dakota Secretary of State. The retention period is not addressed since it is not a requirement; therefore, it is up to the discretion of the Notary how long to keep the journal.

In the absence of a law or a rule, the NNA recommends following The Notary Public Code of Professional Responsibility and keeping his or her official journal of notarial acts in his or her possession for at least 10 years from the date of the last entry in the journal (VIII-C-2) as it can provide very important documentation in the event of a future lawsuit.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

Related Links:

NNA Recommended Practice: Maintaining A Journal

Need a New Notary Journal? Check out NNA’s Notary Supplies

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

(888) 876-0827

Monday through Friday:
5 a.m. to 7 p.m. PST

Saturdays: 5 a.m. to 5 p.m. PST

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