Notary Bulletin

Corrections

Everyone makes mistakes…but when Notaries make a mistake during a notarization, it’s important to correct it the right way or the document may be rejected. Take our quiz to test your knowledge about correcting notarization errors.

1. If you make a mistake filling in certificate wording you should:
A. Shred the entire document and have the signer print out a new one
B. Leave the error as is, but don’t sign the completed certificate wording
C. Line through the error, write the correction, then initial and date the correction
D. None of the above

Answer: C. If you make a mistake while completing certificate wording, the best way to correct the error is to line through the mistake, write in the correct information, and initial and date the correction so that anyone receiving the document knows who corrected the certificate and when.

2. Which of the following persons is permitted to correct errors in notarial certificate wording on a document?
A. The signer
B. The Notary
C. An impartial witness
D. Any of the above

Answer: B. Only the Notary is permitted to correct errors in the notarial certificate wording on a document. No other party should make corrections to this information.

3. Which of the following is permitted to correct errors in the main body of a document?
A. The signer
B. The Notary
C. An impartial witness
D. Any of the above

Answer: A. Out of the choices listed, only the signer would be permitted to correct errors in the main body of a document. Notaries should never correct errors in the main part of a document.

True Or False

4. Correction fluid should be used to correct mistakes on a notarial certificate.

Answer: False. Correction fluid should never be used on certificate wording. Correction fluid gives the document the appearance of being tampered with, and most recording offices will outright reject a document submitted with correction fluid used on it.

5. If a mistake is found in the notarial wording after a notarization is completed, the original document must be returned to the Notary to make the correction.

Answer. True. If an error is discovered on a notarized document after the notarization was completed, the original document must be brought back to the Notary, who can then correct the error. It is against the law for Notaries to give other parties loose, unattached certificate wording to correct documents, because unattached certificates could be attached to other documents to enable fraud once out of the Notary’s control. Also, Notaries cannot correct a fax or photocopy of the notarized document — it must be the original document notarized.

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Quiz: The Many Types Of Notarial Acts

Notaries perform many different duties for the public — and it’s easy to lose track of the different acts and what states they’re authorized in. Test your familiarity with common — and uncommon — notarial acts.

(A link to the correct answers is provided at the end of the quiz.)

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained Hotline counselors to help you with all of your notarial questions.

(888) 876-0827

Monday through Friday:
5 a.m. to 7 p.m. PST

Saturdays: 5 a.m. to 5 p.m. PST

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