Bulletin Articles

Notary Of The Year Nominations To Close December 30

The National Notary Association reminds all Notaries and employers to submit their nominations for the 2012 Notary of the Year award before the final deadline of 5 p.m. on Friday, December 30...More

Amid Nationwide Robo-Signing Settlement Talks, Massachusetts AG Files Sweeping Lawsuit Against Five Major Banks

Massachusetts Attorney General Martha Coakley has filed a “comprehensive” lawsuit against five national banks related to the “robo-signing” crisis, accusing them of violating Notary law and other misconduct related to thousands of improper foreclosures in the state...More

Nevada AG Files 'Robo' Suit Against National Mortgage Servicing Company

The Nevada Attorney General’s office has filed a civil lawsuit accusing a national mortgage servicing company of running a massive “robo-signing” operation that initiated “countless” foreclosures in the state — a suit that underscores the risks of pushing employees to engage in improper notarization practices and other misconduct...More

NNA Kicks Off 55th Anniversary Sweepstakes With Weekly And Grand Prize Giveaways

In celebration of the NNA’s 55^th year serving the Notary community, the organization has announced the launch of its 55th Anniversary Sweepstakes, which begins this week and runs through May 2012. The sweepstakes features valuable weekly prize giveaways and a grand prize Visa gift card worth $550...More

NNA Concerns Grow Over 'Robo-Signing' Crisis, Offers Support To Notaries, Supervisors

Amid the continuing revelations of improper notarial practices emerging from the nationwide “robo-signing” crisis — and the growing criminal and civil liabilities — the National Notary Association is increasing its outreach to Notaries  and their supervisors with critical guidance on proper notarial procedures and reducing corporate risk...More

Notaries In Nevada 'Robo-Signing' Case Testify They Were Pressured To Improperly Notarize Thousands Of Documents

Highlighting the often challenging relationship between Notaries and their employers, several Las Vegas Notaries involved in Nevada’s massive "robo-signing" case testified before a grand jury that they were not trained to perform their notarial duties properly and were concerned they would be fired if they did not comply with their bosses orders to perform improper notarizations...More

Historic Alabama Bond Increase Part Of National Push To Increase Consumer Protection

In a historic effort to provide greater protection for consumers seeking notarizations, the state of Alabama is raising the required surety bond for Notaries to $25,000 — the highest in the country. At least one other state is considering a similar move, and other states have enacted different types of consumer protection measures...More

Financial & Corporate Services Section Adviser: James D. Ratley

This month, the NNA’s Financial & Corporate Services Section reported on risk management in the industry and efforts to prevent business identity theft. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to Certified Fraud Examiner James D. Ratley...More

NNA Webinar To Focus On Proper Use And Recording Of Credible Witnesses In Notarial Acts

As part of the new “Commonly Asked Questions” webinar series, the NNA will be hosting a 30-minute webinar on Monday, December 12 focusing on the proper use and recording of credible witnesses during a notarization. The webinar is free of charge and open to all Notaries...More

Nevada AG Charges Three More Notaries In 'Robo-Signing' Scheme

Following a Nevada grand jury indictment of two supervisors for a national mortgage servicing company accused of directing what prosecutors describe as a “massive ‘robo-signing’ scheme,” the state Attorney General’s office has charged three more Notaries involved in the case...More

Celebrating The 2010 Notary Of The Year: Daniel Lewis

When Daniel Lewis of Carmel, Indiana, was named the National Notary Association’s 2010 Notary of the Year, he was already a successful Notary Signing Agent and Notary educator. But since receiving the honor, business has really taken off...More

Recommended Notary Practices: Don't Give Unauthorized Advice

The duties of a Notary are strictly defined by law, and going outside those limits can lead to legal trouble for the Notary. That’s why the NNA’s Recommended Notary Practices encourages all Notaries to: Always refrain from giving advice to signers unless you have the professional training and credentials to do so...More

Nevada Notary Found Dead Amid Tragic 'Robo-Signing' Case

A Las Vegas Notary caught up in what authorities describe as a “massive ‘robo-signing’” scheme was found deceased in her home earlier this week following a Nevada Grand Jury indictment. Local police have ruled out homicide and are investigating the cause of death...More

Nevada Notary Pleads Guilty In 'Robo-Signing' Case That Revealed Thousands Of Fraudulent Foreclosure Documents

In a case that illustrates the need for Notaries and their employers to follow sound notarial practices in the foreclosure process, a Nevada Notary working under the direction of two supervisors at a national mortgage servicing company has pleaded guilty to notarizing a foreclosure document outside the presence of the signer...More

Celebrating The 2011 Notary Of The Year: Chrissey Ladd

2011 Notary of the Year Chrissey Ladd uses her NNA membership to the fullest. In addition to educating co-workers and employers in the workplace, she uses NNA social media platforms, such as LinkedIn and Facebook, to educate and provide perspectives to the greater Notary community...More

NSA-Small Business Section Advisor: Steve McDonald

This month, the NNA’s NSA and Small Business Section reported on new laws in New York that may pave the way for electronic notarization, expert tips on how Notaries can thrive in a down market and ways in which the Small Business Administration is offering help for credit-strapped entrepreneurs. In order to deliver this level of industry-specific news and information to Notaries, the NNA has developed a distinguished Advisory Panel for all of our six professional Sections. In this Advisor Spotlight, we introduce you to signing agent and small business expert Steve McDonald...More

NNA To Deliver Fraud Prevention Presentation To Texas Bankers Association Today

The NNA today will deliver a presentation on how Notaries help security managers mitigate risk and ensure legal compliance during the Texas Bankers Association’s 17th Annual Security & Risk Management Conference...More

NNA Webinar Focuses On Identifying Loan Documents That Need Notarization

The National Notary Association will host a 60-minute webinar on Thursday, December 8, focusing on how Signing Agents can confidently recognize and handle documents in loan packages that must be notarized...More

Myths Vs. Facts Concerning Notary Liability

Notaries today are increasingly being named in lawsuits, even when they have performed their duties properly. As a result, Notaries take personal responsibility for strictly following best practices, keeping thorough journal records of their notarizations, and maintaining a personal Errors and Omissions (E&O) insurance policy to cover legal costs of liability. To help weed through some of the commonly held misconceptions about Notary liability, the Notary Bulletin pulled together pertinent facts and figures to help make sure you’re covered...More

New Wisconsin Bill Would Add Notarization Requirement To Recall Petitions

Demand for Notary services by political activists in Wisconsin may soon jump significantly if a bill requiring circulators of recall petitions to acquire notarized affidavits of identity is enacted..More

Enter NNA's Facebook Sweepstakes For A Chance To Win A Full Conference 2012 Package

Are you interested in engaging with the NNA’s nationwide Notary community and receiving a complimentary trip to next year’s Conference? If so, head on over to our Facebook page and click the “Like” button to enter our Conference 2012 Facebook sweepstakes!..More

Recommended Notary Practices: Using And Protecting Your Seal

A Notary’s seal signifies that a Notary is a public officer, and its application to a document authenticates the Notary’s signature and makes a notarization official. That’s why the NNA’s Recommended Notary Practices encourages all Notaries to: Always use a seal when you notarize, and be sure to keep it in your custody and control at all times...More

Celebrating The 2009 Notary Of The Year: Elaine Wright

As we begin the search for the 2012 Notary of the Year to be honored at next year’s Conference in San Diego, the NNA takes a look back at past distinguished NOTY recipients over the years. This week’s profile is 2009 Notary of the Year Elaine Wright...More

4.3 Million Foreclosure Victims Offered Independent Case Reviews With Focus On Proper Processes

In what is being considered the first meaningful response to the foreclosure crisis, the federal government has ordered 14 mortgage lenders involved in the “robo-signing” scandal to send letters to 4.3 million consumers who may have been victimized by foreclosure errors and misconduct, paving the way for a massive number of individual case reviews and potential compensation...More

Nationwide 'Matricula' Card Debate Continues As Northern California Law Enforcement Agencies Decide To Accept Controversial IDs

The recent decision by the Sonoma County Sheriff’s Department and the Santa Rosa Police Department to allow officers to accept Matricula Consular cards continues the nationwide debate over these controversial IDs issued by Mexican consulates whose citizens live outside of Mexican borders...More

Celebrating The 2002 Notary Of The Year: Michael J. Finland

As we begin the search for the 2012 Notary of the Year to be honored at next year’s Conference in San Diego, the NNA takes a look back at past distinguished NOTY recipients over the years. This week’s profile is 2002 Notary of the Year Michael J. Finland...More

America's eRecording Capability Rapidly Expanding

More than 700 county recorders around the country are electronically recording real estate-related documents, according to the Property Records Industry Association. That represents a 40-percent increase since April 2010...More

States Enact Laws, Enforce Penalties Against To Protect Consumers Against Immigration Service Fraud

As part of the national initiative to protect consumers against immigration assistance scams, Washington State enacted a new Immigration Service Fraud Prevention Act this week, prohibiting individuals from engaging in the authorized practice of law in matters pertaining to immigration. Maryland Attorney General Douglas F. Gansler also unveiled a new state-wide public awareness campaign designed to protect consumers from immigration consulting fraud...More

Michigan Governor Signs Bills Targeting Mortgage Fraud

Michigan Governor Rick Snyder signed a set of Notary-related laws late last week designed to combat real estate fraud, signaling that the state is getting tough on individuals and companies who engage in mortgage fraud...More

Healthcare Section Advisor: Mollie Shields-Uehling

This month, the NNA’s Healthcare Professionals Section reported on a California hospital data breach, notarizing for physically disabled signers, and Florida’s new power of attorney law. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to digital security and healthcare industry expert Mollie Shields-Uehling...More

NNA Offers Notary Privacy Guard® Designed To Protect Consumers' Private Information

The National Notary Association is now offering as part of its notarial supplies the Notary Privacy Guard^®, an easy-to-use tool designed to help Notaries comply with industry privacy regulations and protect consumers’ personal information recorded in Notary journals from identity thieves...More

Celebrating The 2007 Notary Of The Year: Joan Sampson

As we begin the search for the 2012 Notary of the Year to be honored at next year’s Conference in San Diego, the NNA takes a look back at past distinguished NOTY recipients over the years. This week’s profile is 2007 NOTY Joan Sampson...More

Recommended Notary Practices: Notarize Completed Documents

If a document is notarized while it still has blank spaces to be filled in, the potential for fraud increases because someone can later fill in those spaces with incorrect information outside the Notary’s presence.  Several states — including California, Colorado, and Florida — prohibit notarizing incomplete documents. That’s why the NNA’s Recommended Notary Practices encourages all Notaries to: Always notarize only documents that are complete and without blank spaces...More

Michigan Bills Would Set New Penalties For Notary and Real Property-Related Crimes

A set of Notary-related bills in Michigan that have been submitted to Governor Rick Snyder for his signature send a clear message to Notaries and employers that intentional misconduct involving real estate documents will carry severe penalties...More

Report: Lack Of Supervisor Training Contributed To 'Robo-Signing' Crisis

A federal report criticized the Federal Housing Finance Agency (FHFA), which is tasked with overseeing mortgage giant Fannie Mae, for failing to have proper procedures in place that would have identified and prevented much of the improper conduct and flawed notarial practices that led to the “robo-signing” crisis...More

Celebrating The 2004 Notary of the Year: Jamie Johns-Smith

As we begin the search for the 2012 Notary of the Year to be honored at next year’s Conference in San Diego, the NNA takes a look back at past distinguished NOTY recipients over the years. This week’s profile is 2004 NOTY Jamie Johns-Smith...More

Display Your Professionalism With NNA Online 'Badges' For Members, Certified NSAs

As a member of the National Notary Association’s Member community you have dedicated yourself to upholding the highest standards of notarial practice and ethics. Now, through a new member benefit, you have exclusive access to online NNA “badges” that display your membership status, and demonstrate your commitment to notarial excellence...More

Pennsylvania Joins States Accepting Notary Commission Applications Online

The Pennsylvania Department of State is now accepting online applications for Notary commissions, a move that streamlines the commissioning process for state officials, and allows commissions to be granted quicker and more efficiently...More

Mortgage Fraud Trend Highlights Investigative Value Of Notarial Recordkeeping

Mortgage fraud investigations jumped 88 percent in the second quarter of 2011 compared to the same period last year, and the overwhelming majority of those reports involve loans that originated three or more years ago, according to a federal government report...More

NNA Updates Member Benefits with Partner Program

Most Notarized Poll Shows Great Diversity

New Florida Act Strengthens Notarial Requirement For Powers Of Attorney

In an effort to strengthen protections for the elderly and vulnerable against exploitation, Florida this week enacted a new “Power of Attorney Act” that mandates significant changes to how they are handled, and the methods by which they must be executed and notarized. Floridians are being warned that powers of attorney that don’t comply with the new laws will be invalid...More

Celebrating The 2005 Notary of the Year: Carol Salter

As we begin the search for the 2012 Notary of the Year to be honored at next year’s Conference in San Diego, the NNA takes a look back at past distinguished NOTY recipients over the years. This week’s profile is 2005 NOTY Carol Salter...More

New York Enacts Sweeping Non-Attorney 'Notario' Disclaimer Law To Protect Consumers

New York Governor Andrew Cuomo has signed a new law that establishes one of the country’s most far-reaching sets of requirements for Notaries who advertise their services in foreign languages...More

Recommended Notary Practices: Attaching Notarial Certificates

Signers often present documents to Notaries that lack proper notarial certificates. Without the state-approved certificate wording, a Notary’s signature and seal have little meaning because the wording describes what type of notarization was performed — such as an acknowledgment or jurat — and what procedures the Notary followed.  Therefore, the NNA’s Recommended Notary Practices encourages all Notaries to: Always attach a Notary certificate if wording is not already printed on the document...More

North Carolina Shuts Down Private Agency Suspected Of Notarizing Blank Vehicle Documents

The North Carolina Division of Motor Vehicles has shut down a privately-run license plate agency after the manager and an employee were arrested on suspicion of notarizing blank vehicle title documents which could be used to fraudulently transfer ownership of vehicles...More

The NNA Opens Nominations For 2012 Notary Of The Year; Recipient To Be Honored At Annual Conference

The online nomination process for the 23^rd annual Notary Of The Year has begun, so nominate a respected fellow Notary, a stellar Notary employee or yourself for the NNA’s top honor. The deadline for nominations is December 30...More

Join The NNA's Growing Social Network For America's Notaries

The National Notary Association’s social media community is growing fast and we’re inviting you to join the conversation so you don’t miss out on valuable discussions, information and networking! Notaries from across the nation are already exchanging ideas, strategies and insights on issues important them...More

NSA-Small Business Section Advisor: Kelly Manning

This month, the NNA’s NSA and Small Business Section reported on commercial lending, foreclosure fraud issues and creating small business success in a tough economy.To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to small business expert Kelly Manning...More

NNA Launches Member Advocate Program To Advance The Notary Office

The National Notary Association is looking for dedicated, professional Notaries to become part of its dynamic, new “Member Advocate Program” to help support Association initiatives that strengthen the Notary office...More

Court Cases Highlight The Importance Of Proper Notarizations In Democratic Process

With the nation gearing up for the 2012 election cycle, a number of election-related legal cases involving improper notarizations are coming to light. Notaries in many states are asked to authenticate a variety of documents in election cycles, and these cases illustrate how important proper notarial procedures are to the democratic process...More

Non-Attorney Notary Foreign Language Ad Disclaimer On N.Y. Governor's Desk

A bill that would regulate how New York Notaries advertise their services in foreign languages and require them to post disclaimers has been approved by the State Legislature and is on Governor Andrew Cuomo’s desk for his signature...More

The Post-9/11 Decade And Its Effects On Identity Security

During the past decade, the tragic events of Sept. 11, 2001, have caused dramatic, cascading effects across America in government, business, and daily life. The effects on Notaries — and their duty to authenticate transactions through positively identifying document signers — were profound, as the nation transformed its approach to identity and document security processes. The following is a glimpse of some of the significant changes affecting our world today:..More

NNA Virtual Seminar Focuses On Trends, Regulations Impacting NSAs

The National Notary Association will host a 60-minute webinar, titled “Tracking Emerging Trends Affecting NSAs,” on Thursday, Sept. 22 which will focus on the economic, industry, regulatory and legal trends currently impacting Notary Signing Agents...More

NJ AG Informs Notaries, Businesses They Can't Plead Ignorance On Illegal Immigration Services

Amid the national effort to protect consumers and immigrants from illegal immigration services, New Jersey Attorney General Paula Dow announced that complaints have been filed against four businesses suspected of offering such services illegally, and improperly using the Spanish title “Notario Publico” to trick immigrants into believing they were legal experts...More

New Mexico Governor Indicts Men Accused Of Selling Driver's Licenses, Notarizing Documents To Undocumented Immigrants

As state officials work to improve the security of New Mexico’s driver's licenses system — with a special emphasis on tightening regulations on those issued to foreign nationals — Governor Susana Martinez’s office has announced the indictment of three men who are accused of illegally selling the coveted IDs to undocumented immigrants from out-of-state...More

NNA Updates Member Benefits With Partner Programs

The National Notary Association is increasing its benefits for members through enhanced Partner Programs that offer significant discounts and savings with participating organizations...More

FBI Report: 'Borrowed Or Stolen Notary Seals' Contribute To Mortgage Fraud Epidemic

Mortgage fraud continues to plague consumers, the financial industry and the economy, and one of the contributing factors is ready access perpetrators have to Notary seals, according to the FBI’s 2010 Mortgage Fraud Report...More

The NNA's 2011 'State Of The Notary Public Office'Report Now Available For Download

The National Notary Association’s much anticipated State of the Notary Public Office 2011 report is now available for download. For the past 33 years the report has provided an annual snapshot of the growing importance of Notaries; the emerging needs of business, government and the public; and the ever-changing landscape of opportunities tied directly to current economic conditions and trends, particularly in the real estate, mortgage and banking industries...More

Vermont's Coolidge Foundation Spared Significant Damage From Hurricane Irene, But Inaccessible To Staff, Visitors

The Plymouth Notch, Vermont, headquarters of the Calvin Coolidge Memorial Foundation — which educates the public about the legacy of our nation’s 30th President — is currently inaccessible and without power due to the massive flooding caused by Hurricane Irene this week...More

New Alabama Immigration Laws Facing Legal Challenges, Impact On Notaries And Consumers Unclear

A federal judge earlier this week blocked Alabama’s contentious immigration law — which was scheduled to go into effect today — due to the ongoing court challenges being made by the U.S. Department of Justice and various advocacy groups...More

State Agencies Ready To Assist Notaries in Wake of Hurricane Irene

Hurricane Irene struck hard across the eastern seaboard this week, knocking out power, disrupting air travel and causing massive flooding that destroyed countless people’s homes and property. While the full damage toll has not yet been realized, more than 1.03 million Notaries live and serve within the nine eastern states most affected by the “once in a century” event, and the disaster victims that rely upon them will need help...More

Michigan State Attorney General Pushes Bills To Make Notary Violations A Felony

The Michigan Attorney General is pushing for passage of a pair of bills that would elevate violations of the state’s Notary Act to felonies punishable by stiff prison sentences and fines. Both measures are part of a package of legislation that would give authorities more power to investigate and punish individuals involved in mortgage fraud...More

Recommended Notary Practices: Establishing A Signer's Willingness

The Notary’s job doesn’t begin and end with simply verifying a signer’s identity; another key responsibility of the Notary is to ensure that the signer is willingly signing the documents that are being notarized and is not being pressured to do so by other individuals. If it is later discovered that the signer was being coerced the document could be challenged in court, placing the Notary at legal risk. Therefore, the NNA’s Recommended Notary Practices encourages all Notaries to: Always confirm that the signer is not being coerced and is willingly signing the documents you notarize...More

Sentencing Highlights Penalties Notaries Face For Engaging In Notario Activities

An Indianapolis woman who admitted to advertising herself as a Notario Publico and providing immigration services without being a licensed attorney was sentenced to one year of probation and 40 hours of community service after pleading guilty to charges related to her unauthorized practice of immigration law and tax evasion. The state Attorney General’s office also served her with a notice to pay $58,194 in unpaid taxes or face a lawsuit...More

Immigration Section Advisor: Stephen Yale-Loehr

This month, the NNA’s Immigration Section reported on the recent Russia-U.S. adoption treaty, the shifting tactics of immigration service scams, and the ways in which federal organizations are protecting consumers against immigration fraud. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to immigration scholar and legal professional Stephen Yale-Loehr...More

Judge Orders Attorney To Study Notary Laws And Regulations

An attorney who notarized court affidavits without requiring the personal appearance of his signers has been ordered by a judge to hit the books and educate himself — and his entire staff — on state notarial laws and regulations...More

The Most Common Notary Lawsuits Can Be Prevented By Sound Practices

If you notarize a document that contains a forged signature or fail to screen signers for willingness and awareness, it is highly likely you will be named in a lawsuit when that document is challenged in court...More

Summer Poll Reveals Notaries and Their Employers Lack Protection From Flawed Notarizations

Forty six percent of Notaries who responded to our summer poll reported they do not carry Errors & Omissions (E&O) insurance, leaving nearly half of the Notary community vulnerable to costly lawsuits...More

'Notario'-Type Fraud Can Target Any Immigrant Community

While Spanish-speaking immigrants are the most well-known targets of “Notario Publico” fraud, they aren’t the only victims. State law enforcement officials warn that any immigrant group can be targeted by con artists offering phony immigration services...More

Jump in Mortgage Fraud Affirms Importance of Notary Journal Records

Reports of suspected mortgage fraud jumped 31 percent in the first quarter of 2011 compared to the same period last year, and many of the new cases were discovered amid increased scrutiny of loans originated during the final years of the real estate boom...More

'Notary Event Of The Year' Returns To Southern California In 2012

The National Notary Association is pleased to announce that the 34^th annual NNA Conference will be returning to the sunny shores of California in 2012, just in time to celebrate the NNA’s 55^th anniversary...More

NNA White Paper: Employers Should Create A Management And Oversight Plan For Their Notaries

The NNA has released a new Whitepaper entitled “An Employer’s Guide to Managing Its Notary Workforce,” which provides guidance to organizations that employ Notaries on how to properly supervise, educate, and manage their Notary-employees. It addresses how creating and implementing an effective Notary management and oversight plan can ensure proper notarial procedures and protect a company against liability...More

Oregon, Ohio Declare Webcam Notarizations Unacceptable

Ohio and Oregon have joined a growing number of states declaring remote webcam notarizations are not permitted and that a signer’s physical appearance before a Notary is required for all notarial acts...More

NNA and FTC Encourage Notaries To Use Complaint System To Report 'Notario' Abuse

As part of its ongoing efforts to protect consumers from fraud, the NNA has been working with Federal Trade Commission officials to encourage Notaries to report individuals or businesses engaging in the unauthorized practice of immigration law via a link on the NNA’s “Important Differences Between U.S. Notaries and Notarios” Resource Page...More

Recommended Notary Practices: Maintaining A Journal

Verifying a signer’s identity lies at the heart of every notarial act. While signers may prove their identities in any number of ways, Notaries increasingly are asking them to record their thumbprints in journal entries...More

NNA Participates In National Conference Where Officials Reaffirm E-Notarization Standards and Induct New President

Top state Notary officials from across the nation recently gathered at this year’s National Association of Secretaries of State (NASS) Summer Conference in Daniels, West Virginia, where NNA representatives were on hand to share information with them on key legislative, technology and notarization developments...More

Federal Officials Rapidly Expanding Nationwide Campaign Against The Unauthorized Practice Of Immigration Law

Federal officials plan to quickly expand their nationwide, multi-agency initiative to combat the unauthorized practice of immigration law — often involving people improperly advertising themselves as Notarios Publicos — to about 20 more cities by the end of the year...More

New Jersey And Colorado Join States In Declaring Webcam Notarizations Unacceptable

New Jersey and Colorado have joined several other states in declaring that remote webcam notarizations are unacceptable and that personal appearance is a requirement for all notarial acts...More

Healthcare Professionals Section Advisor: Carol Salter

This month, the NNA’s Healthcare Professionals Sectioncovered topics such as powers of attorney, spotting signs of dementia and other issues. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to healthcare professional Carol Salter...More

New NNA Web Page Offers Tips To Reduce Risk Of Lawsuits

Between the highly publicized instances of improperly notarized documents in the mortgage industry and high profile court cases involving notarial mistakes, Notaries are more likely to be named in costly lawsuits — even if the Notary did everything right. To help Notaries better protect themselves and reduce the risk of liability, the NNA has created a Web page offering tips and advice on how to prevent lawsuits...More

Oklahoma And The Northern Marianas Join States In Saying 'No' To Webcam Notarizations

Oklahoma and the Commonwealth of the Northern Mariana Islands have become the most recent state and U.S. territory to announce that webcam notarizations are unacceptable...More

NNA Launches 'Notary Knowledge' Public Awareness Campaign

The National Notary Association has announced the launch of its Notary Knowledge public awareness campaign designed to educate the public on what Notaries do, how they protect the public and businesses, and what can happen when they are not involved in a transaction...More

Wisconsin Notaries Now Regulated By New State Agency

Wisconsin’s Notaries are now under the authority of the state Department of Financial Institutions (DFI), which has taken over the administration of new and renewing Notary commission applications from the Secretary of State...More

Florida Notaries In Hot Water For Violating Personal Appearance Requirement

Improper notarization can lead to severe liability issues for Notaries, as illustrated in a case involving two Florida Notaries accused of improperly notarizing 30 quitclaim deeds for a known business contact who allegedly used the fraudulent deeds to transfer properties— including his own 8,000 square-foot residence — from unwitting owners to his own company...More

Nevada Customer Alert Affirms Online Webcam Notarizations Are Not Permitted in the State

Nevada has become the latest state to announce that online webcam notarizations are unacceptable, according to a Customer Alert issued last week by Nevada Secretary of State Ross Miller...More

Philadelphia Notaries Lose Commissions For Notarizing Election Forms When Signers Weren't Present

Failing to require a signer’s personal appearance during a notarization is a serious mistake with grave consequences — as two Philadelphia Notaries found out after improperly notarizing election documents without the signers present...More

Surety Bonds and E&O Insurance: Know The Difference

In business, legal disputes are a fact of life — and Notaries are often named in lawsuits when problems are found on a notarized document. In our increasingly litigious society it’s crucial for Notaries to know the difference between a surety bond — which protects signers — and E&O policies that guard a Notary’s personal and professional assets from liability...More

States Taking Aim At Notarios, Unauthorized Practice of Immigration Law

The nationwide federal crackdown against immigration assistance scams and the unauthorized practice of law has resulted in more than a dozen states filing nearly 70 criminal or civil cases against individuals and businesses, including those who advertise themselves as Notario Publicos...More

Journal Thumbprint Helps Lead To Murder Conviction

Law enforcement officials nationwide rely upon Notary journal records when investigating mortgage fraud, as they often provide key evidence. The value of that evidence was underscored last month when two California men were sentenced to life in prison for running an elaborate murder and real estate fraud scheme — a scheme that unraveled due to a thumbprint recorded in a Notary’s journal...More

Egyptian Notary Plays Key Role In Mubarak Financial Probe

From time to time, Notaries across the globe are called upon to act as impartial witnesses to historic events. In a recent occurrence, an Egyptian Notary was summoned to authenticate documents signed by the wife of Egypt’s former President Hosni Mubarak — documents that relinquished cash and property over to Egyptian authorities...More

Nebraska Joins States Requiring Notarized Parental Consent For Abortions

As Nebraska joins the growing number of states requiring notarized written permission for a minor’s abortion, Notaries in the Cornhusker state now face the challenge of remaining impartial has they handle these sensitive transactions...More

NNA Poll: Liability Protection

A faulty notarization can lead to serious consequences for both Notaries and the companies that employ them. Today, more Notaries and businesses are taking steps to protect themselves from potential legal and liability threats that can arise from an improperly performed notarization...More

Financial & Corporate Services Section Adviser: Richard Bramhall

This month, the NNA’s Financial and Corporate Services Section covered topics such as IRS audits, eliminating bad notarial workplace practices and fraud prevention strategies in the office. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to Bank of America Senior Vice President Richard Bramhall...More

Recommended Notary Practices: Maintaining A Journal

Notarizations protect the integrity and authenticity of important business and personal transactions. But a record of notarial acts protects the notarization process as well as the Notary, the signer, relying parties and the general public. If a notarization is ever challenged, the information contained within your journal act can help demonstrate that you followed proper and legally mandated procedures or that a particular individual actually signed the document. Therefore, the NNA’s Recommended Notary Practices encourages all Notaries to:..More

New Law In North Dakota Strengthens Wide Range Of Notary Requirements

On August 1, North Dakota will become the first state in the nation to implement significant changes to its Notary laws based on model legislation drafted by a national commission of state-appointed legal scholars — legislation that includes clearly defined new rules for eNotarization, personal appearance and refusal of improper acts...More

Federal Agencies Launch Unprecedented Nationwide Campaign Targeting Notario Publico Abuse

The federal government has announced an unprecedented, multi-agency, nationwide initiative targeting immigration assistance scams and the unauthorized practice of law — often involving individuals falsely holding themselves out as Notarios Publicos...More

New Mexico Governor Establishes New Unit To Handle Notary Misconduct Investigations

Moving quickly to respond to the need to investigate notarial misconduct, including handling administrative hearings, with a more hands-on approach for the state’s 32,000 Notaries, New Mexico Governor Susana Martinez has issued an Executive Order that establishes a new “Notary Compliance and Enforcement Unit.”..More

Arizona Law OKs The Use Of Interpreters To Speak For Signers

Arizona has become the first state to enact a law that permits Notaries to communicate indirectly with a signer via a translator. Senate Bill 1230, which goes into effect on July 20, allows an interpreter to translate for the signer if the signer and Notary do not speak the same language. But the translator and signer both must be physically in the presence of the Notary at the time of the notarization...More

Maryland Attorney General And Other AGs Join Historic, Nationwide Notario Crackdown

Maryland Attorney General Douglas F. Gansler and a number of his counterparts from Texas, New Jersey and Washington other states have launched campaigns in conjunction with a historic, multi-agency federal initiative to combat immigration assistance fraud...More

A Message To NNA Members From Alabama Secretary Of State Beth Chapman

After keynoting the National Notary Association’s 33rd Annual Conference, Alabama Secretary of State Beth Chapman sent this letter to the NNA to share with the Notary community...More

The State Of The Notary Public Office: 'Unprecedented' National Attention Creates Opportunity To Advance 'Truth' About Notarization

During the past year, America’s Notaries were thrust into the national spotlight on an unprecedented scale. But the judicial rulings, legislative actions and media headlines that generated the attention also created unprecedented opportunities, according to the State of the Notary Public Office report, delivered during the National Notary Association’s 33rd Annual Conference in Las Vegas...More

NNA Webinar Examines Notary Financial Liability, How To Protect Yourself

The National Notary Association will host a 60-minute virtual seminar this month — titled “Navigating Notary Financial Liability” — which will provide Notaries with the information they need to reduce risks and protect themselves against lawsuits...More

Panelists Share Views On The Role and Responsibilities Of Notaries

One of the most important presentations at the 33rd Annual National Notary Association Conference was a panel discussion entitled “Why Notarization Is More Relevant And Vital Than Ever.” The panel included leading experts on notarization from across the nation to deliver their views on the role and responsibilities of Notaries, and to discuss misperceptions often held by the public and employers that rely upon them...More

Notaries Are 'Gatekeepers To Honesty And Integrity' And 'The Guarantors of Trust'

Amid a week full of engaging sessions focused on “Managing Risks in Today’s World,” Notaries attending the NNA’s 33^rd annual Conference heard directly from the Presidents-Elect of two of the most influential organizations of state officials. Their message: the valuable protections Notaries provide to consumers and businesses remain vitally important in today’s economic and business climate...More

Rhode Island Secretary Of State Says Personal Appearance Via Webcam Is Not Permitted

Rhode Island has joined several other states in declaring that online webcam notarizations do not meet state law requiring signers to personally appear before a Notary, according to an alert posted on Secretary of State A. Ralph Mollis’ Web site...More

National Notary Foundation: Join Together To Help Disaster Victims In America's Heartland

Please open your hearts for our nation’s heartland … we need your help today. Please give to the National Notary Foundation for the victims of the deadly tornadoes that ripped through Missouri this week, killing 89 and devastating countless lives. Tornadoes in April also ravaged several U.S. states at speeds of up to 200 miles an hour, killing hundreds of people, destroying land and homes, and leaving thousands of people homeless and suffering...More

Notaries Lend Authenticity To 'Glee' Grand Prize Giveaway

Notarization is being used more and more to lend trust and authenticity to a variety of transactions, as evidenced by a major “Glee Concert Tour Giveaway,” which required contest finalists to present a notarized eligibility affidavit to claim their prize...More

Legal Professionals Section Adviser: Notary Law Expert Michael Closen

This month, the NNA’s Legal Professionals Section covered topics such as unauthorized practice of law, attorney-client privilege and certification for paralegals. To deliver this level of industry-specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight, we introduce you to Notary law expert Michael Closen...More

Washington State Cracks Down On Notario Fraud

Washington state recently joined the nationwide battle against the growing threat of Notario Publico fraud by passing a new law that prohibits unauthorized individuals from falsely representing themselves as lawyers on immigration issues...More

ACLU Suit Could Legalize Notary-Officiated Weddings In Nevada

NNA Launches New 'Notary Supervisor Training' Program

The National Notary Association has announced the launch of a new Notary Supervisor Training Program, a course specifically designed for managers, supervisors and employers of Notaries. This course will help organizations effectively manage their Notaries as well as better understand how to document best practices, ensure compliance, avoid exposure to liabilities caused by notarial error or misconduct...More

Tweeting Away At Conference 2011

Now that our members have multiple ways to “friend,” “follow,”and get “LinkedIn” with the NNA, we’re taking this capability to the Notary Event of the Year. This year, we’ll be tweeting coverage from Conference 2011 in Las Vegas, Nevada, including highlights from conference panels, awards ceremonies, social events, keynote and other speeches...More

In The Face Of Disaster: Notarizing In Times Of Crisis

When disaster strikes, such as the devastating string of tornadoes that recently ripped through Oklahoma and Alabama, the whereabouts of your notarial equipment is likely to be the last thing on your mind. But once the proverbial dust clears, what should you do if you find your tools of the trade have gone missing? Furthermore, how can you protect yourself while helping those around you in need?..More

Experts: Insurance Is Essential For Notaries

In the frenetic world of business, it’s all too easy to find yourself entangled in a costly lawsuit or other legal issues for which you’re not to blame— which is why leading legal and business experts say coverage such as Errors and Omissions policies for Notaries is an essential safety net for entrepreneurs...More

Personal Appearance In A Digital World

The 21st century may well go down in history as the technology age — a time when innovations come so fast that each new technology is rendered obsolete almost before it takes hold. Yet this whirl of inventiveness makes us re-examine traditional ways of doing things, such as performing notarizations...More

The Salvation Army Says 'Thank You' to Notary Community, National Notary Foundation For 'Notaries For Japan' Campaign

Thanks to the generosity of Notaries across the nation, the National Notary Foundation this month provided a substantial donation to the Salvation Army to support ongoing relief efforts for Japanese earthquake and tsunami survivors...More

Help the NNA Pay Tribute to America – And Attend Conference As Our Guest!

Are you are an NNA member interested in showcasing your vocal talents in front of a nationwide community of Notaries at Conference 2011? If so, we welcome you to submit an audition video for consideration. We are currently looking for one talented NNA member to sing the National Anthem during our Opening General Assembly on May 24 in Las Vegas, Nevada...More

Wisconsin Says No To Online Notarizations

Wisconsin has become the latest state to announce that online webcam notarizations are invalid and illegal, according to a formal statement by Wisconsin Secretary of State Doug La Follette...More

Montana Governor Upholds 'Strong Protection' Of Notarial Journals

Citing the consumer protections and evidentiary value provided by records of notarizations, Montana Governor Brian Schweitzer vetoed a bill that would have repealed the state’s two-year-old law requiring Notaries to keep a journal of their official acts...More

April Poll Results: Notarizing For Family Members

North Dakota Enacts Extensive Revision Of Notary Laws

In a bold move that will strengthen Notary procedures and consumer protection in North Dakota, the state has enacted a significant revamp of its Notary statutes based on the recommendations of the National Conference of Commissioners on Uniform State Laws (NCCUSL) — including new provisions for both traditional and electronic notarization...More

Conference 2011 Adding To List Of VIP Attendees

Maryland Attorney General Douglas F. Gansler has become the latest dignitary in a growing list of influential national political leaders and experts who will address the nation’s Notaries at the 33rd National Notary Association in Las Vegas May 23-26. Gansler, who is scheduled to discuss the importance of America’s Notaries in today’s business climate during the Conference’s Welcome Reception, will be joined at by Alabama Secretary of State Beth Chapman, who will deliver the Keynote Address at the Gala Banquet May 25...More

'Free Hotline Friday' Available This Week

The National Notary Association's 'Free Hotline Friday' was a hit with Notaries last week, and on this Friday, May 6,  the NNA will again open up its high-demand “Notary Hotline” to all Notaries — regardless of membership — to answer your notarial questions and guide you through difficult circumstances...More

Georgia Foreclosure Fraud Bill Near Approval Amid National Efforts

A new bill that would expand the authority of prosecutors to investigate cases of foreclosure document fraud has cleared most legislative hurdles in the Georgia General Assembly and is pending a final vote in the state Senate...More

The NNA's Trusted Enrollment Agent Program Providing New Job Opportunities

Demand is growing for the NNA’a Trusted Enrollment Agent™ Program — a unique dispatch service that offers paid assignments to specially trained and certified NNA members  — and thousands of new assignments are expected this summer for specially-trained NNA members...More

NNA Professional Section Advisor Spotlight:
Privacy Expert Thomas J. Smedinghoff

This month, the NNA’s Legal Professionals Section covered topics such as information security in law firms, handling process server affidavits and issues surrounding continuing education. To deliver this level of industry specific information to Notaries, the NNA has developed a distinguished Advisory Panel for each of its six Professional Sections. In this Advisor Spotlight  we introduce you to privacy expert Thomas J. Smedinghoff...More

North Carolina Legislature Mulling Matricula Ban

A bill working its way through the North Carolina General Assembly would prohibit state and local government officials from accepting Matricula Consular cards or similar documents issued by foreign consulates as proof of identity. The measure was passed by the House of Representatives and is now before the state Senate...More

Scholarship Grants Made On Behalf Of 2010 Notary of the Year, March Fong Eu Achievement Award Honorees

The National Notary Foundation has made special scholarship grants to the Sturm College of Law at the University of Denver, and the Indianapolis, Indiana Public School System Education Foundation. The endowments were made on behalf of the NNA’s 2010 March Fong Eu Achievement Award recipient Mike Shea, and Notary of the Year Daniel Lewis...More

'Free NNA Hotline Friday' Offers Glimpse Of Member Benefits

On two Fridays in the coming weeks, the National Notary Association will open up its high-demand “Notary Hotline” to all Notaries — regardless of membership — to answer your notarial questions and guide you through difficult circumstances...More

'Lion King,' 'Blue Man Group' And Other Vegas Highlights Await Conference 2011 Attendees

Conference is not just about boosting your knowledge and skills, networking and engaging workshops and discussions — it’s also a time for attendees to soak in the sights and sounds of the Entertainment Capital of the World...More

Experts Detail How Notaries Can Start And Grow Their Small Business

If you’ve ever wanted to use your Notary commission to start a business, the NNA’s Conference 2011 offers the strategies and training you need to get started. Featuring key workshops on marketing, strategic planning and accounting, leading small business experts will teach you what you need to know to succeed as a Notary entrepreneur...More

New Michigan Driver's Licenses And ID Cards Benefit Notaries

Michigan Secretary of State Ruth Johnson has announced that the state’s new driver’s licenses and identification cards will now feature enhanced security features, making them much more difficult to fake or alter, and easier for Notaries to rely on them as satisfactory evidence of identity...More

MortgageDaily.com Opinion Piece Details How Employers and Notaries Can Protect Themselves

The nationwide foreclosure scandal in 2010 shocked the country with the massive amounts of money lost nationwide. A significant part of the blame was placed on improperly performed notarizations. But this doesn't tell the whole story...More

National Notary Foundation's 'Notaries for Japan': A Challenge To You And All Notaries

As Japan continues to struggle in the aftermath of its deadliest natural disaster in a century, the National Notary Foundation is challenging you and all in the Notary community to give to its “Notaries for Japan” relief fund. And we ask that you spread the word by posting “I donated to the National Notary Foundation’s Notaries for Japan Fund – I challenge you to do the same,” on the NNA’s Facebook page after you’ve donated...More

NNA Poll: Notarizing For Family Members

Notaries have a duty to serve the public with impartiality. That impartiality becomes difficult to maintain when a family member asks you to notarize something, especially if you have a beneficial interest the transaction. Some states prohibit notarizations for relatives. Others do not address it.  This month, the Notary Bulletin wants to know: Do you notarize documents for relatives?

March Poll Results .....More

March Poll Results: When Things Are Not As They Seem

Face-to-face interaction via personal appearance is the only way for a Notary to properly identify the signer and look for warning signs of fraud. In a March 2010 online survey, the NNA asked Notaries what warning signs they felt were most difficult for them to spot, even when a signer is physically present. Nearly 2,000 Notaries responded...More

Proposal On The Table To Eliminate Wisconsin Secretary Of State's Office

Amid a crippling budget deficit and a collective bargaining law that led to weeks of protests, the newly elected Wisconsin State Treasurer has drafted a bill proposing to eliminate the office of Secretary of State — the state’s Notary regulator — as well as his own job...More

Conference Programs Empower Employers With Guidance On Notary Compliance, Risk Management

Conference 2011 isn’t just for Notaries — it has valuable resources for managers and supervisors who rely on their staff to perform trusted and reliable notarizations. Several workshops in Las Vegas May 22-26 provide essential guidance for Notary employers abut complying with state laws and reducing the risks of lawsuits due to faulty notarizations...More

New Wyoming Law Strengthens State Notary Practices

Wyoming has significantly modernized its Notary Public statutes with a new law that includes major definitions and ethical provisions prescribed by the Model Notary Act of 2010. The new laws take effect July 1 for all commissioned Wyoming Notaries...More

Notaries Of America, Japan Needs Our Help

With dignity and quiet pain, Japanese are suffering the devastating effects of the catastrophic earthquake and tsunami. Let us, as Notaries, now come to their aid. The National Notary Foundation is asking for your generosity to aid the victims of the destructive events, which have left thousands missing, dead or homeless...More

NNA Poll: When Things Are Not As They Seem

The physical appearance of a signer before a Notary is required in all 50 states, and for good reason: It is essential to guarding against fraud. But spotting the warning signs it isn’t always easy.  This month, the Notary Bulletin wants to know: Which warning sign do you feel is the most difficult to spot when face to face with your signer?

February Poll Results: The Importance Of Training..More

NNA Conference Workshops Keep Notary Employees Protected And Stress-Free

Amid a changing landscape of liability and compliance issues, Notaries need the right training and confidence to mitigate risks — particularly negligence and unethical or illegal requests from bosses or signers. With this in mind, the NNA specifically designed a series of Conference 2011 workshops to help Notary-employees thrive in a worry-free workplace...More

Recommended Notary Practices: Verifying Identity

To authenticate the legitimacy of any signature, it is imperative that a Notary Public verifies the signer’s identity. This crucial step provides credibility to signed documents and often is the primary reason notarization is required. State laws often are vague on what constitutes satisfactory evidence of identification. Therefore, the NNA’s Recommended Notary Practices encourages all Notaries to: Always obtain identification that contains a photograph, physical description and signature...More

Important Facts About Military Notaries

Notaries — both military and civilian — play a key role assisting members of the armed forces and their families by notarizing essential documents that preserve their rights — often free of charge...More

February Poll Results: The Importance of Training

In a call to action for the nation’s Notaries, more than 90 percent of respondents to the NNA’s February 2011 poll said they believe education and training is essential for every Notary, even if not required by state law.

February Poll Results: The Importance Of Training..More

Georgia Bill Aims To Roll Back Notary Application Fee Hike

Individuals in Georgia applying for or renewing Notary commissions may get a significant break after a new bill that seeks to undo a massive application fee hike has passed through the state House of Representatives by a vote of 162 to 1. As the Notary Bulletin reported last year, the state more than tripled Notary application fees — from $37 to $162 — but it turns out that the increase was not intended...More

eRecording Continues To Expand Across Nation

More than 600 counties in 36 states now are able to record documents electronically, according to the Property Records Industry Association (PRIA), a coalition of government agencies and businesses within the property records industry. The announcement preceded PRIA’s Annual Winter symposium held March 2-4 in Washington, DC...More

California Secretary Of State: Webcam Notarizations Are Illegal

Online webcam notarization is invalid and illegal in the State of California, according to a formal statement by California Secretary of State Debra Bowen. “California law requires a person to appear personally before a Notary Public to obtain notarial acts like acknowledgments or jurats,” Bowen said in the message posted on her Web site February 24. “This means the party must be physically present before the Notary Public.”..More

NNA Poll: The Importance Of Training

Notary education requirements vary from state to state, and many don’t require any training at all. As a result, many Notaries are left on their own to figure out how to properly perform their duties, or seek training on their own. This month, the Notary Bulletin wants to know: Should every Notary undergo training, even if not required by law?

January Poll Results: Questionable Requests..More

New Professional Sections Now Available Online

The National Notary Association is pleased to announce that its all-new Professional Sections are now available online — the only resource that provides specialized news and resources for Notaries working in their respective fields...More

Recommended Practices: Signed Or Acknowledged

An essential element of notarization is verifying that a signature on the document belongs to the signer. Notarization provides assurance that a document is authentic and intended to be in force, so in its Recommended Notary Practices, the NNA reminds all Notaries to: Always have the signature on the document affixed or acknowledged in your presence...More

NNA Whitepaper Highlights Why America's
'Impartial Witnesses' Are More Important Than Ever

The National Notary Association has released a Whitepaper entitled, "Why Notarization Is More Relevant And Vital Than Ever.” The Whitepaper comes in the wake of the recent foreclosure documents crisis, which revealed that the role of the Notary Public and the fundamentals of notarization are not fully understood by the public and many others including legislators, public officials and industry leaders...More

January Poll Results: How You
Handled A Questionable Request